OKI MB280 User Manual

							MB280
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Directory
Printing the directory
To print the directory:
!15 - DIRECTORY / PRINT
Press !, enter 15 using the keypad.
The printing of the directory starts, in alphabetical order.
Saving/Restoring the directory 
(Smart card option)
This function enables you to save the contents of your 
directory on a Smart card and restore them on your 
machine.
To save the contents of your directory on your Smart 
card:
!161 - DIRECTORY / SAVE/LOAD / SAVE
1Press !, enter 16 using the keypad.
2Select SAVE to save directory entries on the Smart 
card and confirm with OK.
3Insert your Smart card.
To restore the contents of your directory from your Smart 
card:
!162 - DIRECTORY / SAVE/LOAD / LOAD
1Press !, enter 16 using the keypad.
2Select LOAD to restore directory entries from the 
Smart card and confirm with OK.
3Confirm with OK.
4Insert your Smart card. ImportantThe printing is not possible on A5 
(or Statement) paper format.
NoteYou can also print the directory with 
menu !
55 - PRINT / DIRECTORY.
ImportantThis function is only available to 
service technician with Smart 
card.
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							MB280
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Calendar
Calendar
This function enables you to print the calendar for a year 
of your choice.
! 53 - PRINT / CALENDAR
1Press !, enter 5 using the keypad. Confirm 
with OK.
2Select CALENDAR using the ! or  button.
3Confirm with OK.
4Choose the year you want to print as calendar by 
entering the number on the numeric keypad (for 
example: 2009).
5Confirm with OK.
The calendar of the year requested is printed.ImportantThe printing is not possible on A5 
(or Statement) paper format.
NoteYou can also access the PRINT menu 
by pressing the   button.
NoteThe year must be between 1900 and 
2099. Use the C key to correct an 
entry.
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							MB280
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Network Features
Network Features
You may connect your multifunction terminal to a wireless 
network.
However, practical knowledge of your computer 
configuration is required to set up a network.
You can connect your machine to a PC using a USB cable 
or make a wireless connection (via radio) with a PC or 
network.
Type of radio network
A radio network or WLAN (Wireless Local Area Network) 
is created when at least two computers, printers or other 
peripheral devices communicate with each other in a 
network via radio waves (high frequency waves). The 
transmission of data in the radio network is based on the 
standards 802.11b and 802.11g. According to how the 
network is set up, it may be described as an infrastructure 
network or an ad-hoc network.
Radio infrastructure network
In an infrastructure network, several devices 
communicate via a central access point (a gateway or 
router). All data is sent to the access point (gateway or 
router) from where it is re-distributed.
Radio ad-hoc network
In an ad-hoc network, the devices communicate directly 
with each other without passing through an access point. 
The speed of communication across the whole radio 
network is as fast as the weakest connection in the 
network. The speed of communication is also dependent 
on spatial distance between transmitter and receiver, as 
well as the number of barriers, such as walls or ceilings.
Radio networks (WLAN)
Three steps are necessary to incorporate your machine 
into a radio network (WLAN):
1Configure the network to your PC.
2Set up the parameters for your machine so that it 
can function in a network.
3Having set up the parameters for your device, 
install the Companion Suite Pro software onto your 
PC with the necessary printer drivers.
Once the machine is incorporated into a WLAN network, 
you can from your PC:
• print documents on the multifunction machine from 
your usual applications,
• scan colour, grey scale or black and white documents 
on your PC. ImportantIf you have a WLAN adaptor, you 
can incorporate your machine as a 
network printer into a radio network. 
This works only with an approved 
adaptor that you can obtain from our 
ordering department. For further 
information, contact 
 
http://www.okiprintingsolutions.com.
CAUTIONBeware, when you are using a 
wireless connection, that certain 
items of medical equipment, 
sensitive or security systems may 
be affected by the radio 
transmissions of your device; in all 
cases, please follow safety 
guidelines closely.
ImportantPlease note that in ad-hoc mode, 
the WPA/WPA2 encryption method 
is not available.
ImportantThe PC and all other devices must 
have their parameters set up to the 
same network as the multifunction 
machine. All the details needed for 
setting up the device, such as the 
network names (SSID), type of radio 
network, encryption key, IP address 
or subnetwork mask, must match 
the specifications of the network.
You will find these details on your 
PC or on the Access Point.
To find out how to set up the 
parameters for your PC, please 
consult the users’ manual for your 
WLAN adaptor. For large networks, 
please seek the advice of your 
network administrator.
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							MB280
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Network FeaturesConnect your WLAN adaptor
Your machine belongs to a new generation of terminals 
that you can incorporate into a WLAN network using a 
WLAN USB key.
1Plug your WLAN USB key into the USB port of your 
machine.
Configure your network
Creating or rejoining a network
Before attempting to use a WLAN adaptor on your 
machine, you must enter the parameters that will allow a 
WLAN network to recognise your machine.
On your machine you will find simple instructions 
that guide you step by step through the set-up of your 
network. Just follow them! 
! 281 - SETUP / WLAN / CONFIG. ASS. 
1Type in !, select the menu SETUP using the keys 
! or  and confirm with OK.
2Select WLAN using the keys ! or  and confirm 
with OK.
3Select CONFIG. ASS. using the keys ! or  and 
confirm with OK. 
The machine searches for existing networks.
4Select your existing network, or select NEW 
NETWORK to create it, using the keys ! or  and 
confirm with OK.
5 SSID appears on the screen, enter the name of 
your network using the numerical keypad, pressing 
the keys one after the other until you obtain the 
name you want (32 characters maximum) and 
confirm with OK.
6 AD-HOC MODE or INFRA. MODE appear on the 
screen. Go back to the beginning of the chapter 
and make your choice. 
Select one of these modes and confirm with OK.
- If you choose AD-HOC mode, the sub-menu 
CHANNEL appears, enter a figure between 1 
and 13 (1 to 11 for the US) and confirm with OK.
7Select your encryption method, OFF, WEP or 
WPA, and confirm with OK:
- If you choose WEP, enter the WEP key that you 
are using on your network.
- If you choose WPA, enter the WPA or WPA2 
key that you are using on your network. NoteYou can be sure of perfect 
communication if you use an 
approved adaptor in conjunction with 
your PC.
All of the latest printer drivers for the 
approved adaptor may be found on 
our website together with further 
information: 
 
http://www.okiprintingsolutions.com.
ImportantYour machine’s network radio 
adaptor transmits data using the 
radio protocol IEEE 802.11g; it can 
also be incorporated into an existing 
IEEE 802.11b network.
When connecting to your machine, 
only use the approved adaptor. 
Other transmitting or receiving 
adaptors may damage your device.
Irrespective of whether you use your 
machine in an infrastructure or ad-
hoc network, you must set up certain 
network and security parameters 
(for example, the Service-Set-ID 
(SSID) and the encryption key). 
These must match the network’s 
specifications.
NoteWe recommend that the settings of 
your WLAN network should only be 
changed by a person with a good 
knowledge of the configuration of your 
computer.
NoteIf you choose an existing network, 
steps 5 and 6 (and possibly 7) are 
carried out automatically.
ImportantPlease note that in ad-hoc mode, 
the WPA/WPA2 encryption method 
is not available.
NoteThe WEP key number may be 
configured in the menu: ! 29 - 
SETUP / TECHNICALS / WEP KEYS 
NBR.
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							MB280
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Network Features
8 IP CONF.: MANU or IP CONF.: AUTO appear on 
the screen. 
If you choose to set up the system manually, go to 
the next paragraph and enter the parameters 
IP ADDRESS, SUBNET MASK and GATEWAY.
9At the end of this procedure, you return to the main 
menu of CONFIG. ASS.
10Exit this menu by pressing the 
 key.
Once the network has been set up, the LED of the WLAN 
USB key should be on.
Referring to or changing your 
network parameters
Each of the parameters of your network may be changed 
as your network develops.
! 2822 - SETUP / WLAN / PARAMETERS / IP 
ADDRESS
1Type in !, select the menu SETUP using the keys 
! or  and confirm with OK.
2Select WLAN using the keys ! or  and confirm 
with OK.
3Select PARAMETERS using the keys ! or  and 
confirm with OK.
4Select IP ADDRESS using the keys ! or  and 
confirm with OK.
5The number of your IP address will appear in the 
format 000.000.000.000. Enter the new IP address 
for your machine in the format displayed and 
confirm with OK.
6Exit this menu by pressing the 
 key.
! 2823 - SETUP / WLAN / PARAMETERS / SUBNET 
MASK
1Type in !, select the menu SETUP using the keys 
! or  and confirm with OK.
2Select WLAN using the keys ! or  and confirm 
with OK.
3Select PARAMETERS using the keys ! or  and 
confirm with OK.
4Select SUBNET MASK using the keys ! or  and 
confirm with OK.
5The number of your subnet mask will appear in the 
format 000.000.000.000. Enter the new submask 
of your machine in the format displayed and 
confirm with OK.
6Exit this menu by pressing the 
 key.
! 2824 - SETUP  /  WLAN  /  PARAMETERS  /  GATEWAY
1Type in !, select the menu SETUP using the keys 
! or  and confirm with OK.
2Select WLAN using the keys ! or  and confirm 
with OK.3Select PARAMETERS using the keys ! or  and 
confirm with OK.
4Select GATEWAY using the keys ! or  and 
confirm with OK.
5The number of your gateway will appear in the 
format 000.000.000.000. Enter the new gateway 
for your machine in the format displayed and 
confirm with OK.
6Exit this menu by pressing the 
 key.
! 2825 - SETUP /WLAN / PARAMETERS / SSID
1Type in !, select the menu SETUP using the keys 
! or  and confirm with OK.
2Select WLAN using the keys ! or  and confirm 
with OK.
3Select PARAMETERS using the keys ! or  and 
confirm with OK.
4Select SSID using the keys ! or  and confirm 
with OK.
5The name of your network will appear on the 
screen. Enter the new name of your network and 
confirm with OK.
6Exit this menu by pressing the 
 key.
! 2826 - SETUP / WLAN / PARAMETERS / MODE
1Type in !, select the menu SETUP using the keys 
! or  and confirm with OK.
2Select WLAN using the keys ! or  and confirm 
with OK.
3Select PARAMETERS using the keys ! or  and 
confirm with OK.
4Select MODE using the keys ! or  and confirm 
with OK.
5The symbol >>, tells you that your network is in 
active mode.
6Select one of the modes and confirm with OK.
- If you choose the AD-HOC MODE, the sub-
menu CHANNEL will appear; enter a number 
between 1 and 13 (1 to 11 for the US) and 
confirm with OK.
7Exit this menu by pressing the 
 key.
ImportantIn an AD-HOC network, the devices 
communicate directly with each 
other without passing through an 
access point. The speed of 
communication across the whole 
AD-HOC radio network is as fast as 
the weakest connection in the 
network. The speed of 
communication is also dependent on 
spatial distance between transmitter 
and receiver, as well as the number 
of barriers, such as walls or ceilings.
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							MB280
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Network Features
! 2827 - SETUP /  WLAN  / PARAMETERS  / SECURITY
This parameter allows you to make your network secure 
by setting the encryption method to use in your WLAN 
network.
1Type in !, select the menu SETUP using the keys 
! or  and confirm with OK.
2Select WLAN using the keys ! or  and confirm 
with OK.
3Select PARAMETERS using the keys ! or  and 
confirm with OK.
4Select SECURITY using the keys ! or  and 
confirm with OK.
5Choose WEP, WPA or OFF and confirm with OK.
- If you choose WEP, enter a password: 
- In a 64 bit security configuration, the password 
must contain five characters exactly. 
- In a 128 bit security configuration, the 
password must contain 13 characters exactly.
- If you choose WPA, enter a WPA or WPA2 
password (min. 8 characters to 63 characters 
max.). 
The password can contain alphanumerical 
characters - numbers and letters - and any other 
symbol available on the keypad. The only 
invalid character is 
€ (euro currency sign).
6Exit this menu by pressing the 
 key.
! 2828 - SETUP / WLAN / PARAMETERS /
HOSTNAME
The machine name allows you to identify your machine on 
the network via a PC (for example with the name PRINT-
NETWORK-1).
1Type in !, select the menu SETUP using the keys 
! or  and confirm with OK.
2Select WLAN using the keys ! or  and confirm 
with OK.
3Select PARAMETERS using the keys ! or  and 
confirm with OK.
4Select HOSTNAME using the keys ! or  and 
confirm with OK.
5Type in the desired name (15 characters 
maximum) and confirm with OK.
6Exit this menu by pressing the 
 key.
Once your connection has been set up, you must install 
the network printer driver on your PC so that you can print 
your documents.  
Refer to the paragraph Software installation, page 51.
An example of how an AD-HOC network 
may be set up
An example of how to configure an Ad-hoc network 
without security protection using the following 
parameters:
• network name: house
• radio type: ad-hoc
• channel: 1
• PC’s IP address: 169.254.0.1
• PC’s subnetwork mask: 255.255.0.0
• PC’s gateway: 0.0.0.0
• IP address of the multifunction machine: 169.254.0.2
• subnetwork mask of the multifunction machine: 
255.255.0.0
• multifunction machine’s gateway: 0.0.0.0
Setting up a multifunction machine
1Plug the WLAN USB key into the USB connector of 
the multifunction machine.
2Type in !, select the menu SETUP using the keys 
! or  and confirm with OK.
3Select WLAN using the keys ! or  and confirm 
with OK.
4Select CONFIG. ASS. using the keys ! or  and 
confirm with OK.
5Select NEW NETWORK using the keys ! or  
and confirm with OK.
6 SSID appears on the screen, enter house using 
the numerical keypad and confirm with OK.
7Select the mode AD-HOC MODE and confirm 
with OK.
8Enter 1 in the field CHANNEL and confirm 
with OK.
9Select OFF and confirm with OK.
10Select IP CONF.: MANU and confirm with OK.
11Enter 169.254.0.2 in the field IP ADDRESS and 
confirm with OK.
12Enter 255.255.0.0 in the field SUBNET MASK 
and confirm with OK.
13Enter 0.0.0.0 in the field GATEWAY and confirm 
with OK.
14At the end of this process, you return to the main 
menu of ASS. CONFIG.
15Exit this menu by pressing the 
 key.
Once the network has been set up, the LED of the WLAN 
USB key should be on.
You must now set up the PC. NoteYou may also enter the password 
using the hexadecimal system, if this 
is the case:
- For a 64 bit security configuration, 
the password must contain exactly 
10 hexadecimal characters.
 
- For a 128 bit security configuration, 
the password must contain exactly 
26 hexadecimal characters.
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							MB280
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Network Features
Setting up the PC
For this section, refer to the instructions supplied by the 
manufacturer of the WLAN USB key to help you to find 
and join the house network.
1You may need to install the software for the WLAN 
USB key on the PC, if this has not already been 
done. 
2Plug WLAN USB key into a USB port on the PC.
3Use the software of the WLAN USB key to detect 
the network.
4Join the network house once this has been 
detected.
5Now set up the WLAN network connection of your 
PC.
 
To do this, you must configure the element 
Protocol Internet (TCP/IP) for the WLAN 
connection that has been created. If this element is 
set up in such a way as to obtain an IP address 
automatically, you must change it to manual mode 
to set up the TCP/IP address (169.254.0.1 in our 
example), the subnet mask (255.255.0.0 in our 
example) and the default gateway (0.0.0.0 in our 
example).
6Enter OK. NoteTo guide you through this stage, refer 
to the paragraph “Setting the 
parameters for a connection” in the 
manufacturer’s instructions.
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							MB280
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USB Memory Key
USB Memory Key
You can connect a USB memory Key on the front side of 
your machine. The files stored in TXT, TIFF and JPEG 
formats will be analysed and you will be able to use the 
following actions:
- print the stored files contained in your USB memory 
key
1,
- delete the files contained in your USB memory key,
- run an analysis on the contents of the inserted USB 
memory key,
- digitalise a document on your USB memory key,
- fax archiving (see section Rerouting fax messages to 
a USB memory key, page 27).
Use of the USB memory key
Print your documents
You can print the stored files or a list of the files located in 
the USB memory key.
Print the list of files located in the key
To print the list of files located in the key:
! 01 - MEDIA / PRINT DOC. / LIST
1Insert the USB memory key on the front side of the 
machine respecting the insertion way. 
MEDIA ANALYSIS appears on the screen.
2Select PRINT DOC. with the ! or  buttons and 
confirm with OK.3Select LIST with the ! or  buttons and confirm 
with OK.
4The list is shown in a table with the following 
information:
- the analysed files are indexed in an incremental 
1 by 1 order,
- the files name with their extension,
- the date of the files last save,
- the files size in Kbytes.
Print the files located in the key
To print the files located in the key:
! 01 - MEDIA / PRINT DOC. / FILE
1Insert the USB memory key on the front side of the 
machine respecting the insertion way. 
MEDIA ANALYSIS appears on the screen.
2Select PRINT DOC. with the ! or  buttons and 
confirm with OK.
3Select FILE with the ! or  buttons and confirm 
with OK.
4You have three possibilities to print your files:
-ALL, to print all the files located in the USB 
memory key. 
Select ALL with the ! or  buttons and 
confirm with OK. The printing is started 
automatically.
-SERIES, to print a series of files located in the 
USB memory key. 
Select SERIES with the ! or  buttons and 
confirm with OK. 
FIRST FILE and the first indexed file appears 
on the screen. Select with the ! or   buttons 
the first file of the series to print and confirm 
with OK. A star (*) appears on the left side of the 
file. 
LAST FILE appears on the screen. Select with 
the ! or  buttons the last file of the series to 
print and confirm with OK. 
Press the   button. 
COPIES NUMBER appears on the screen, 
enter the desired number of copies with the 
numerical keypad and confirm with OK. 
Select the printing format (for JPEG files): A4 or 
LETTER (depending on model), or PHOTO and 
confirm with OK. 
Select the printing format: THICK or NORMAL 
and confirm with OK to start printing.
-SELECTION, to print one or several files 
located in the USB memory key. 
Select with the ! or  buttons the file to print 
and confirm with OK. A star (*) appears on the 
left side of the file. 
Repeat this step for each file you want to print. 
Press the   button.  
COPIES NUMBER appears on the screen, 
enter the desired number of copies with the 
numerical keypad and confirm with OK. 
 
1. It may be possible that some TIFF files of your USB 
memory key cannot be printed due to data format limitation.
ImportantAlways respect the insertion way 
when you connect a USB memory 
key to the machine.
Do not disconnect your USB memory 
key while the machine is reading its 
contents or writing contents.
ImportantThe printing is not possible on A5 
(or Statement) paper format.
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							MB280
- 49 -
USB Memory Key
Select the printing format (for JPEG files): A4 or 
LETTER (depending on model), or PHOTO and 
confirm with OK. 
Select the printing format: THICK or NORMAL 
and confirm with OK to start printing.
5Quit this menu by pressing the   button.
Delete your files located in the key
You can delete files located in your USB memory key.
! 06 - MEDIA / DELETE / MANUAL
1Insert the USB memory key on the front side of the 
machine respecting the insertion way. 
MEDIA ANALYSIS appears on the screen.
2Select DELETE with the ! or  buttons and 
confirm with OK.
3Select MANUAL with the ! or  buttons and 
confirm with OK.
4You have three possibilities to delete your files:
-ALL, to delete all the files located in the USB 
memory key. 
Select ALL with the ! or  buttons and 
confirm with OK. 
You come back to the previous menu.
-SERIES, to delete a series of files located in the 
USB memory key. 
Select SERIES with the ! or  buttons and 
confirm with OK. 
FIRST FILE and the first indexed file appears 
on the screen. Select with the ! or   buttons 
the first file of the series to delete and confirm 
with OK. A star (*) appears on the left of the file. 
LAST FILE appears on the screen, select with 
the ! or  buttons the last file of the series to 
delete and confirm with OK. A star (*) appears 
on the left side of the file. 
Press the   button. 
You come back to the previous menu.
-SELECTION, to delete only one or several files 
located in the USB memory key. 
Select with the ! or  buttons the file to delete 
and confirm with OK. A star (*) appears on the 
left side of the file. 
Repeat this step for each file you want to delete. 
Press the   button. 
You come back to the previous menu.
5Quit this menu by pressing the   button.
Analyse the USB memory key content
After a period of inactivity, your machine will return to the 
main menu. To view the USB memory key again please 
proceed as follows:
! 07 - MEDIA / MEDIA ANALYSIS
1Press !, enter 07 using the keypad.
2The USB memory key analysis is started.
3You can print or delete the detected files located in 
your USB memory key. Refer to the previous 
chapters.
Save a document on a USB memory 
key
This function allows you to digitise and save a document 
directly in the folder MB280\SCAN on a USB memory key. 
The folder MB280\SCAN is created by the application.
1Place the document to be copied face down on the 
glass.
2Insert the USB memory key on the front side of the 
machine respecting the insertion way. 
The USB memory key analysis is started. 
When the analysis is finished, the MEDIA menu is 
displayed.
3Select 
SCAN TO with the ! or  buttons then 
confirm with the OK button. 
4Choose between 
B&W SCAN or COLOUR SCAN 
with the ! or  buttons and confirm with OK.
5With the alphanumerical keypad, give a name to 
the scan file (up to 20 characters) and confirm 
with OK.
6Choose the scan format between 
IMAGE and PDF, 
and confirm to start the scan and the recording of 
the document. 
IMAGE allows to have the same kind of file as a 
photo. 
PDF is a format for the digital documents 
creation. 
ImportantBefore digitalising a document, 
make sure that your USB memory 
key has sufficient disk space. If not, 
you can delete manually the files, 
see section Delete your files 
located in the key, page 49.
ImportantYou can also access this function in 
two other ways:
• by pressing the   button then 
by selecting SCAN-TO-MEDIA.
• by pressing the ! button from the 
screen saver then by typing 03 on 
the numerical keypad.
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							MB280
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USB Memory Key
The beginning button   immediately starts the scan 
and sends a file to the support with the parameters 
defined in the analysis format.ImportantWith the IMAGE format, if you have 
selected:
•BLACK&WHITE, the picture will 
be saved in TIFF format.
•COLOUR, the picture will be 
saved in JPEG format.
You can choose the image resolution 
that will be digitized to the USB 
memory key; the default resolution is 
AUTO.
Press the   button several times 
and select the resolution you require:
• Scanning in BLACK&WHITE:
-  icon: text resolution.
-  icon: photo resolution.
-  no icon: auto resolution.
• Scanning in COLOUR:
-  icon: text resolution.
- no icon: auto resolution.
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