Motorola Mpx200 Smartphone Manual

							Contacts, Calendar and Tasks -91
Note: If you synchronise tasks with your desktop computer, completed tasks are 
removed from your Smartphone after synchronisation. They are then displayed in gray 
with a strikethrough on your desktop computer.
Using the Tasks list
To create a new task
1. On the Home screen, press theProgramssoft key, selectMore, selectTasks, and
then press the Action button.
2. Select theEnter new task herefield, enter the task, and then press the Action but-
ton.
Notes: 
When you create a new task on your Smartphone, you can synchronise tasks with
your desktop computer to keep your Tasks list up-to-date in both locations.
  If you create a new task with a reminder on your desktop computer, you can synchro-
nise tasks with your Smartphone to hear the reminder on your Smartphone. 
						

							92- Contacts, Calendar and Tasks
To mark a task as complete
1. On the Home screen, press theProgramssoft key, selectMore, selectTasks, and
then press the Action button.
2. Select the task, and press theCompletesoft key.
To mark a completed task as incomplete
1. On the Home screen, press theProgramssoft key, selectMore, selectTasks, and
then press the Action button.
2. Select the task, and press the Activate soft key.
To delete a task from the Tasks list
1. On the Home screen, press theProgramssoft key, selectMore, selectTasks, and
then press the Action button.
2. Select the task, and press theDeletesoft key.
Creating Voice Notes
Voice Notes are used to create short voice recordings. Recordings are included in the
All Notes list and are named consecutively (Recording 1, Recording 2, and so on).
To create a Voice Note
1. Hold the Smartphones microphone near your mouth.
2. Press jog dial, and press theRecordsoft key to begin recording your voice note.
3. Press theStopsoft key to stop recording your voice note.
Note: To listen to a recording, select it from the All Notes list, press the Menu soft key, 
select Play, and then press the Action button.
To rename a recording
1. Press jog dial, and select the recording to rename. 
						

							Contacts, Calendar and Tasks -93
2. Press theMenusoft key, selectRename, and then press the Action button.
3. UnderName, enter a new name for the recording, and press the
 Done soft key.
Beaming information
You can use the infrared port on your Smartphone to send and receive (beam) calendar
appointments and contact cards between your Smartphone and Synchronising Informa-
tion with another mobile device or a desktop computer that has an infrared port and
supports VCards and VCal.
To beam a contact
1. On the Home screen, press theProgramssoft key, selectContacts, and then press
the Action button.
2. Select the contact to beam, press theMenusoft key, selectBeam Contact, and then
press the Action button. Align the infrared ports so that they are unobstructed and
within close range of each other, and press theBeamsoft key.
Status information will then be displayed, indicating the name of the device your
Smartphone is beaming to, and whether the beaming process is pending, done, or
has failed.
To beam an appointment
1. On the Home screen, press theProgramssoft key, selectCalendar, and then press
the Action button.
2. Select the appointment to beam, and press the Action button to open the appoint-
ment.
3. Press theMenusoft key, selectBeam Appointment, and then press the Action but-
ton.
4. Align the infrared ports so that they are unobstructed and within close range of each
other, and press theBeamsoft key. 
						

							94- Contacts, Calendar and Tasks
Status information will then be displayed, indicating the name of the device your Smart-
phone is beaming to, and whether the beaming process is pending, done, or has failed.
To receive beamed information
1. On the Home screen, press theProgramssoft key, selectMore, selectAccesso-
ries, and then press the Action button.
2. SelectInfrared Receive, and press the Action button.
3. Align the infrared ports so that they are unobstructed and within close range of each
other, and press theYessoft key to receive the information.
Note: Your Smartphone can receive beamed files of any type, but some files may need 
to be copied to your desktop computer for viewing.  
						

							Synchronising Information -95
Synchronising Information
This chapter introduces basic concepts and features of Microsoft ActiveSync, and
explains how to set up Server ActiveSync, synchronise remotely, and create a
synchronisation schedule. This chapter also gives an overview of the different types of
Microsoft Outlook information you can synchronise.
For more information about ActiveSync, see ActiveSync Help on your desktop
computer.
Using ActiveSync
You can synchronise information on your desktop computer and/or a Microsoft
Exchange Server with the information on your Smartphone. ActiveSync compares the
information on your Smartphone with the information on your desktop computer and/or
the server and updates all locations with the most recent information. With ActiveSync,
you can:
 Keep your Outlook information up-to-date by synchronising your Smartphone with
your desktop computer.
 Choose to synchronise Inbox, Calendar, and Contacts with a server so that you have
the latest information, even when your desktop computer is turned off.
 Copy (rather than synchronise) files between your Smartphone and your desktop
computer.
 Control when synchronisation occurs by selecting a synchronisation schedule.
 Select which information types are synchronised and control how much information is
synchronised. For example, you can choose how many weeks of past appointments
to synchronise.
Note: Using Server ActiveSync, you can synchronise information directly with a Micro-
soft Exchange Server if your company is running Microsoft Mobile Information Server 
2002 or later. 
						

							96- Synchronising Information
Installing ActiveSync
Before you begin synchronisation, install ActiveSync 3.6 or above on your desktop
computer (You can download ActiveSync to your desktop computer for free from the
website of Microsoft). ActiveSync is already installed on your Smartphone.
Creating a Partnership
After the installation is complete, the New Partnership Wizard helps you set up a part-
nership between your Smartphone and your desktop computer and/or a server so that
you can start synchronising information and customising your synchronisation settings.
Your first synchronisation process will automatically begin when you finish using the
wizard. After the first synchronisation, you will notice that your Outlook information now
appears on your Smartphone.
Note: To prevent synchronisation problems, select Synchronise with Microsoft Mobile 
Information Server and/or this desktop computer in the New Partnership Wizard only if 
you are certain that your company is running Microsoft Mobile Information Server 2002 
or later and you know the server name. Otherwise, select Synchronise with this desktop 
computer. For more information, contact your network administrator or service provider.
Connection status
Server synchronisation
status
Desktop synchronisation
status
Select to synchronise
via IR or change syn-
chronisation settings
Select to connect and
synchronise 
						

							Synchronising Information -97
To start and stop synchronisation
You have to connect your Smartphone and your desktop computer using infrared port
on your Smartphone or cable before you can begin to synchronise information.
1. On the Home screen, press theProgramssoft key, selectActiveSync,andthen
press the Action button.
2. To start synchronisation, press theSyncsoft key;to stop synchronisation, press the
Stopsoft key.
Setting up Server ActiveSync
Before you can begin to synchronise information with a server, you may need to
request server configuration information, such as your user name, password, and the
name of the Microsoft Mobile Information Server, either from your service provider or
from your corporate network administrator. This configuration information may have
already been set up on your Smartphone, or you may have already been given this
information.
To set up Server ActiveSync
1. On the Home screen, press theProgramssoft key, select ActiveSync, and then
press the Action button.
2. Press theMenusoft key, selectOptions, and then press the Action button.
3. SelectConnection, and press the Action button.
4. UnderUsername, enter your Microsoft Exchange user name.
5. UnderPassword, enter your Microsoft Exchange password.
6. UnderDomain, enter the name of the domain for your Microsoft Exchange Server (if
required).
7. SelectSave passwordif you want your Smartphone to save your password so that
you need not enter it repeatedly.
8. InServer name, enter the name of the Microsoft Mobile Information Server to which
you want to connect. 
						

							98- Synchronising Information
9.Press theDonesoft key twice.
10.To begin synchronising with the server, press theSyncsoft key.
Note: You can also set up a connection to synchronise remotely with a server when you 
first create a partnership between your Smartphone and desktop computer.
To stop synchronising with a server
You can stop synchronising an information type with a server on your Smartphone.
However, to change to synchronising that information type with your desktop computer
instead, you will need to change the synchronisation settings on the desktop computer.
For more information about synchronisation, see ActiveSync Help on the desktop com-
puter.
1. On the Home screen, press theProgramssoft key, selectActiveSync,andthen
press the Action button.
2. Press theMenusoft key, selectOptions, and then select the information type that
you no longer want to synchronise with a server, such as Calendar, Contacts, or
Inbox.
3. Clear the check box next to the information type that you no longer want to synchro-
nise with a server, and press theDonesoft key. 
						

							Synchronising Information -99
Synchronising Remotely
You can synchronise remotely with your desktop computer, or with a server, if you have
set up Server ActiveSync.
To synchronise remotely with a desktop computer
1. On the Home screen, press theProgramssoft key, selectActiveSync,andthen
press the Action button.
2. Press theMenusoft key, selectOptions, and then press the Action button.
3. SelectPC Settings, and then press the Action button.
4. SelectInclude PC sync remotely when synchronising, and then press the Action
button.
5. Under Connect To, select the appropriate computer name, and press theDonesoft
key.
6. To start synchronisation, press theSyncsoft key.
Note: To synchronise remotely with a desktop computer, it must be turned on.
To synchronise remotely with a server
1. On the Home screen, press theProgramssoft key, selectActiveSync,andthen
press the Action button.
2. Press theMenusoft key, selectOptions, and then press the Action button.
3. Select the information type to synchronise with the server, press the Action button,
select theSynchronise [Information type]check box, and then press the Done
key.
Creating a server synchronisation schedule
You can create a server synchronisation schedule so that your information is automati-
cally synchronised with the server at time intervals that you specify. 
						

							100- Synchronising Information
To create a schedule to synchronise with a server when your Smartphone is con-
nected to a desktop computer
1. On the Home screen, press theProgramssoft key, selectActiveSync,andthen
press the Action button.
2. Press theMenusoft key, selectOptions,selectSchedule, and then press the
Action button.
3. Select theWhen connected to my PC, synchronise with the server everycheck
box, and select a length of time.
4. Press theDonesoft key.
To create a schedule to synchronise with a server when your Smartphone is not
connected to a desktop computer (synchronise wirelessly)
1. On the Home screen, press theProgramssoft key, selectActiveSync,andthen
press the Action button.
2. Press theMenusoft key, selectOptions,selectSchedule, and then press the
Action button.
3. Select theWhen not connected to my PC, synchronise with the server every
check box and select a length of time.
4. Press theDonesoft key.
Synchronising information
This section provides an overview of the types of Outlook information you can synchro-
nise. By default, ActiveSync does not automatically synchronise all types of Outlook
information. Use ActiveSync options to turn synchronisation on and off for specific infor-
mation types.