Lexmark Z2420 User Manual

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5Access coverInstall or change the print cartridges.
Clear paper jams.
6Paper feed guardPrevent items from falling into the paper slot.
7Paper guidesKeep paper straight when feeding.
8Paper supportLoad paper.
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1USB portConnect the printer to a computer using a USB cable.
Warning:Do not touch the USB port except when plugging in or removing a USB
cable or installation cable.
2Power supplyConnect the printer to a power source using the power cord.
1Plug the power cord all the way into the power supply on the printer.
2Plug the power cord into an electrical outlet that other electrical devices have
been using.
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3If the  light is not on, press .
 
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3Internal wireless adapterConnect to a wireless network.
Understanding the printer software
Installing printer software
Using Windows
1Close all open software programs.
2Insert the printer software CD.
3From the main installation screen, click Install.
4Follow the instructions on the screens.
Using Macintosh
1Close all open software applications.
2Insert the printer software CD.
3From the Finder desktop, double-click the printer CD icon that automatically appears.
4Double-click the Install icon.
5Follow the instructions on the screens.
Using the World Wide Web
1Go to the Lexmark Web site at www.lexmark.com.
2From the home page, navigate through the menu selection, and then click Drivers & Downloads.
3Choose the printer and the printer driver for your operating system.
4Follow the instructions on the screens to download the driver and install the printer software.
Installing the optional XPS driver (Windows Vista users only)
The XML Paper Specification (XPS) driver is an optional printer driver designed to make use of the advanced XPS
color and graphics features that are available only for Windows Vista users. To use XPS features, you must install the
XPS driver as an additional driver after you install the regular printer software.
Notes:
Before installing the XPS driver, you must install the printer on your computer.
Before installing the XPS driver, you must install the Microsoft QFE Patch and then extract the driver files from
the installation software CD. To install the patch, you must have administrator privileges on the computer.
To install the Microsoft QFE Patch and extract the driver:
1Insert the installation software CD, and then click Cancel when the Setup Wizard appears.
2Click ΠComputer.
 
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							3Double-click the CD or DVD drive icon, and then double-click Drivers.
4Double-click xps, and then double-click the setupxps file.
XPS driver files are copied to your computer, and any required Microsoft XPS files are launched. Follow the
instructions on the screen to finish installing the patch.
To install the XPS driver:
1Click ΠControl Panel.
2Under Hardware and Sound, click Printer, and then click Add a Printer.
3From the Add Printer dialog, click Add a local printer.
4From the “Use an existing port” drop-down menu, select Virtual printer port for USB, and then click Next.
5Click Have disk.
The Install From Disk dialog appears.
6Click Browse, and then navigate to the XPS driver files on your computer:
aClick Computer, and then double-click (C:).
bDouble-click Drivers, and then double-click Printer.
cDouble-click the folder that has your printer model number, and then double-click Drivers.
dDouble-click xps, and then click Open.
eFrom the Install From Disk dialog, click OK.
7Click Next on the two additional dialogs that appear.
For more information on the XPS driver, see the XPS readme f i l e  o n  t h e  i n s t a l l a t i o n  s o f t w a r e  C D .  T h e  f i l e  i s  l o c a t e d
in the xps folder with the setupxps batch file (D:\Drivers\xps
eadme).
Using the Windows printer software
When you set up the printer using the printer software CD, all the necessary software was installed. You may have
chosen to install some additional programs. The following table provides an overview of various software programs
and what they can help you do.
Note: Not all of these programs are available on all printers. For example, if you purchased a printer that does not
scan or fax items, then the printer software will not support these functions.
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LexmarkTM Productivity Studio or
Lexmark FastPicsScan, copy, fax, e-mail, or print a photo or document.
Transfer photos.
Make photo greeting cards.
Adjust settings for the printer.
Lexmark Fax Solutions SoftwareSend a fax.
Receive a fax
Add, edit, or delete contacts in the built-in phone book.
Access the Lexmark Fax Setup Utility. Use the Lexmark Fax Setup Utility
to set the Speed Dial and Group Dial numbers, set Ringing and
Answering, and print fax history and status reports.
 
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Printing PreferencesWhen you select File ΠPrint with a document open, a Printing Preferences
dialog appears. The dialog lets you select options for the print job such as
the following:
Select the number of copies to be printed.
Print two-sided copies.
Select the paper type.
Add a watermark.
Enhance images.
Save settings.
Lexmark Wireless Setup UtilitySet up the wireless printer on a wireless network.
Change the wireless settings of the printer.
Using the Macintosh printer software
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Print dialogAdjust the print settings and schedule print jobs.
Printer Services dialogAccess the printer utility.
Troubleshoot.
Order ink or supplies.
Contact Lexmark.
Check the printer software version installed on the computer.
Applications are also installed with the printer software during installation. These applications are saved in the printer
folder that appears on the Finder desktop after installation.
1From the Finder desktop, double-click the printer folder.
2Double-click the icon of the application that you want to use.
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Lexmark All-In-One CenterScan photos and documents.
Customize settings for scan jobs.
Lexmark Fax Setup UtilityCustomize settings for fax jobs.
Create and edit the Speed Dial list.
Lexmark Network Card ReaderView the contents of a memory device inserted into a network printer.
Transfer photos and documents from a memory device to the computer over
a network.
 
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Lexmark Printer UtilityGet help with cartridge installation.
Print a test page.
Print an alignment page.
Clean the print cartridge nozzles.
Order ink or supplies.
Register the printer.
Contact customer support.
Lexmark Wireless Setup AssistantSet up the printer on a wireless network.
Note: Your printer may not come with these applications, depending on the features of the printer that you
purchased.
 
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							Installing the printer on a wireless network
Wireless network compatibility
Your printer contains an IEEE 802.11g wireless print server. Your printer is compatible with IEEE 802.11 b/g/n routers
that are Wi-Fi certified. If you are having issues with an n router, verify with your router manufacturer that the current
mode setting is compatible with g devices, as this setting varies depending on the router brand/model.
Information you will need to set up the printer on a
wireless network
To set up the printer for wireless printing, you need to know:
The name of your wireless network. This is also known as the Service Set Identifier (SSID).
If encryption was used to secure your network.
The security key (either a WEP key or WPA passphrase) that allows other devices to communicate on the network
if encryption was used to secure your network.
If your wireless access point (wireless router) is using Wired Equivalent Privacy (WEP) security, the WEP key should
be:
Exactly 10 or 26 hexadecimal characters. Hexadecimal characters are A–F, a–f, and 0–9.
or
Exactly 5 or 13 ASCII characters. ASCII characters are letters, numbers, punctuation, and symbols found on a
keyboard.
If your wireless access point (wireless router) is using Wi-Fi Protected Access (WPA) security, the WPA passphrase
should be:
From 8 to 63 ASCII characters. ASCII characters in a WPA passphrase are case-sensitive.
or
Exactly 64 hexadecimal characters. Hexadecimal characters are A-F, a-f, and 0-9.
If your wireless network is not using security, then you will not have a security key. Using a wireless network with no
security is not recommended because it can allow intruders to use your network resources without your consent.
Note: Make sure you copy down the security key and SSID exactly, including any capital letters, and store it in a safe
place for future reference. Use the table provided below to write down this information.
ItemDescription
SSID (name of your wireless network)
Security key (WEP key or WPA passphrase)
Note: If you do not know the SSID of the network that your computer is connected to, launch the wireless utility of
the computer network adapter and look for the network name. If you cannot find the SSID or the security information
for your network, see the documentation that came with the wireless access point (wireless router), or contact the
person who set up your wireless network.
 
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							Installing the printer on a wireless network
Before you install the printer on a wireless network, make sure that:
You have completed the initial setup of the printer.
Your wireless network is set up and working properly.
The computer you are using is connected to the same wireless network where you want to set up the printer.
Using Windows
1Insert the installation software CD.
2Wait a minute for the Welcome screen to appear.
If the Welcome screen does not appear after a minute, do one of the following:
In Windows Vista:
aClick .
bLocate the Start Search box.
cType D:\setup.exe, where D is the letter of your CD or DVD drive.
In Windows XP:
aClick Start ΠRun.
bType D:\setup.exe, where D is the letter of your CD or DVD drive.
3Follow the instructions on the Welcome screen to set up the printer.
Using Macintosh
1Insert the installation software CD.
2Wait a minute for the Welcome screen to appear.
Note: If the Welcome screen does not appear after a minute, click the CD icon on the desktop.
3Double-click Install.
4Follow the instructions on the Welcome screen to set up the printer.
Interpreting the colors of the Wi-Fi indicator light
The Wi-Fi indicator light helps you determine the network status of the printer.
The following describes what the colors of the Wi-Fi indicator light mean.
Off may indicate that the printer is off, the printer is in the initial power-up state, the internal print server is not
installed, or the internal print server is not properly connected.
The light should be in this state:
–When the printer is turned off
–When the printer is in power saver mode
–When the printer does not have an internal print server installed and you want to connect the printer to the
computer using a USB cable
Orange may indicate that the printer is being configured for use on the wireless network, the internal print server
is not configured in infrastructure mode, or the internal print server is waiting to be configured for ad hoc mode.
 
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							The light should be in this state:
–When you want to use the printer without a computer
–When you want to set up the printer on your wireless network
–When the printer is set up for an ad hoc network and is broadcasting its wireless network name (SSID)
Blinking orange may indicate that:
–The printer is out of the range of the wireless access point (wireless router).
–The printer is trying to communicate with the wireless access point (wireless router), but the wireless access
point (wireless router) may be turned off or not working properly.
–The printer is trying to establish communication with the wireless access point (wireless router).
This is true if you have already configured the printer for use on your wireless network. When the printer has
been configured, any time you turn the printer off and then turn it back on, the internal print server in the
printer will try to connect to your wireless access point (wireless router).
–The wireless settings of the printer may no longer be valid.
Green indicates that the printer is connected to a wireless network.
The light should be in this state when you want to start using the printer that is already set up on your wireless
network.
Blinking green indicates that the printer internal print server is being updated.
Configuring an IP address manually
The printer will be assigned an IP address automatically through DHCP on most wireless networks.
You must select to manually assign an IP address to the printer in the following situations:
You manually assigned IP addresses for the other network devices.
You want to assign a specific IP address.
You move the printer to a remote subnet.
For more information, contact the person who set up your network.
Changing wireless settings after installation
To change wireless settings on the printer, such as the configured network, the security key, or other settings:
Using Windows
1Do one of the following:
In Windows Vista, click .
In Windows XP, click Start.
2Click Programs or All Programs, and then select the printer program folder from the list.
3Click Tools ΠLexmark Wireless Setup Utility.
Note: If the cable is not already connected, you may be prompted to connect the printer to the computer again
using the installation cable as part of the setup process.
4Follow the prompts on the computer screen to reinstall the software, and then make the changes that you want.
 
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							Using Macintosh
1From the Finder desktop, double-click the printer folder.
2Double-click Lexmark Wireless Setup Assistant.
3Follow the instructions on the computer screen.
Installing the printer on other computers
Once the printer is configured, it can be accessed wirelessly by any other computer on the network. However, you
will need to install the printer driver on every computer that will access it. You do not need to configure the printer
again, although you will need to run the wireless setup on each computer to install the driver.
Using Windows
1Insert the installation software CD.
2Wait for the Welcome screen to appear.
If the Welcome screen does not appear after a minute, do one of the following:
In Windows Vista:
aClick .
bLocate the Start Search box.
cType D:\setup.exe, where D is the letter of your CD or DVD drive.
In Windows XP:
aClick Start ΠRun.
bType D:\setup.exe, where D is the letter of your CD or DVD drive.
3Follow the on screen instructions for installing a configured printer on a new computer.
Using Macintosh
1Insert the installation software CD.
2Wait for the Welcome screen to appear.
Note: If the Welcome screen does not appear after a minute, click the CD icon on the desktop.
3Double-click Install.
4Follow the on screen instructions for installing a configured printer on a new computer.
 
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							Advanced wireless setup
Creating an ad hoc wireless network
The recommended way to set up your wireless network is to use a wireless access point (wireless router). A network
set up this way is called an infrastructure network. If you have an infrastructure network in your home, you should
configure your printer for use on that network.
If you do not have a wireless access point or would like to set up a standalone network between your printer and a
computer with a wireless network adapter, then you can set up an ad hoc network.
In Windows Vista
1Click .
2Click Control Panel.
3Click Network and Internet.
4Under Network and Sharing Center, click Connect to a Network.
5In the Connect to a Network dialog, click Set up a wireless ad-hoc (computer-to-computer) network, and then
click Next.
6Follow the instructions in the “Set up a wireless ad hoc network” wizard. As part of the setup:
aCreate a network name or SSID for the network between the computer and your printer.
bWrite the name of your network in the space provided so you can refer to it when running the wireless setup.
Make sure you copy the exact spelling and capitalization.
SSID (name of your wireless network)
cGo to the Security Type drop-down list, choose WEP, and then create a security key (or password).
WEP keys must be:
Exactly 10 or 26 hexadecimal characters. Hexadecimal characters are A–F, a–f, and 0–9.
or
Exactly 5 or 13 ASCII characters. ASCII characters are letters, numbers, punctuation, and symbols found
on a keyboard.
Note: Security is optional for ad hoc networks. The range of an ad hoc network is much less than the
range of an infrastructure network, making it less likely that intruders will connect to it without your
knowledge.
dWrite the password for your network in the space provided so you can refer to it when running the wireless
setup. Make sure you copy the exact spelling and capitalization.
Security key (if network is secure)
Windows Vista will enable the ad hoc network for you. It will appear in the “Connect to a network” dialog under
“Available networks,” indicating that the computer is configured for the ad hoc network.
7Close the Control Panel and any remaining windows.
8If this is the first time you will be setting up the printer for use on a wireless network, insert the installation software
CD, and then follow the instructions on the Welcome screen.
 
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