Lexmark X854e User Manual

Creating shor tcuts
41
Faxing
Creating shortcuts
Instead of entering the entire phone number of a fax recipient on the control panel each time you want to send a fax, you 
can create a permanent fax destination and assign a shortcut number. A single shortcut number or a multiple number 
shortcut can be created. There are two methods for creating shortcut numbers: from a computer or from the MFP touch 
screen.
From a computer
1Enter the IP address of the MFP in the address line of your Web browser. If you...

Fax options
42
Faxing
Fax options
Original—Opens a screen where you can choose the size of the documents you are going to fax.
Touching any of the paper size buttons on the follow-on screen will make that your selection and return you to the 
Fax Options Screen.
When Original Size is set to Mixed Sizes, you can scan different size original documents (letter and legal size 
pages). They will be scaled automatically to fit the selected output media size.
Content—Used to select the type of document you...

Changing the fax resolution
43
Faxing
Changing the fax resolution
1Place your original document in the ADF face up. Labels on the ADF show how to load the paper based on its size.
2Adjust the paper guides.
3Touch Fax on the home screen.
4Enter the fax number.
5Touch Options.
6Touch the button that represents the resolution you want.
7Touch Fax It.
Adjusting the Darkness setting
1Place your original document in the ADF face up. Labels on the ADF show how to load the paper based on its size.
2Adjust the...

Canceling an outgoing fax
44
Faxing
Canceling an outgoing fax
There are two ways to cancel an outgoing fax: 
While the original documents are still scanning
1When using the ADF, touch Cancel while Scanning… is displayed on the touch screen.
2When using the scanner bed, touch Cancel while Scan the Next Page / Finish the Job is displayed on the touch 
screen.
After the original documents have been scanned to memory
1Touch Cancel Jobs on the home screen.
The Cancel Jobs screen will appear.
2Touch the job or...

Fax setup
45
Faxing
Fax setup
When you first turn on the MFP or if the MFP has been off for an extended time, Set clock will appear. Additionally, many 
countries and regions require outgoing faxes to contain the following information in a margin at the top or bottom of each 
transmitted page, or on the first page of the transmission:
Date and time (date and time fax is sent)
Station name (identification of the business, other entity, or individual sending the message)
Station number (telephone number...

Fax setup
46
Faxing
4Click Configuration.
If you are changing fax modes, you must click Submit before you can access the configuration page.
Note:During MFP power up, if the print server is configured to use Network Time Protocol (NTP) time, the 
current date and time are provided. However, you must set the time zone to get the correct time.
5Enter the required FCC information:
Date and time (current date and time)
Station name (personal name or company name)
Station number (fax phone line number)...

4
Contents
Chapter 1: Learning about the MFP  .................................................................................. 8
Identifying the MFP  .......................................................................................................................................... 8
Using the scanner  ............................................................................................................................................ 8
Configured models...

Creating shor tcuts
48
FTP
3Touch FTP on the home screen.
4Touch Search Address Book.
5Enter name or part of the name you are searching for, and then touch Search.
6Touch the name that you want to add to the To: field.
7Touch Send It.
Creating shortcuts
Instead of entering the entire FTP site address on the control panel each time you want to send a document to an FTP, you 
can create a permanent FTP destination and assign a shortcut number. A single shortcut number or a multiple number 
shortcut can be...

FTP options
49
FTP
FTP options
Original Size—Opens a screen where you can enter the size of the documents you are going to copy.
Touching any of the paper size icons on the follow-on screen will make that your selection and return you to the 
FTP Options Screen.
When Original Size is set to Mixed Sizes, you can scan different size original documents (letter and legal size 
pages). They will be scaled automatically to fit the selected output media size.
Sides (Duplex)—Tells the MFP if your original...

FTP tips
50
FTP
FTP tips
The following tips may improve the MFP FTP quality.
QuestionTip
When should I use Text mode?   Text mode should be used when text preservation is the main goal of sending a 
document to an FTP site, and preserving images copied from the original 
document is not a concern.
 Text is best used for receipts, carbon copy forms, and documents that only contain 
text or fine line art.
When should I use 
Text/Photo mode? Text/Photo mode should be used when sending a document to an...