Lexmark X854e User Manual

Placing an overlay message on each page
31
Copying
5Touch Date/Time Stamp.
6Touch On.
7Touch Done.
8Touch Copy It.
Placing an overlay message on each page
An overlay message can be placed on each page. The message choices are Urgent, Confidential, Copy, or Draft. To place 
a message on the copies:
1Place your original document in the ADF face up. Labels on the ADF show how to load the paper based on its size.
2Adjust the paper guides.
3Touch Copy on the home screen.
4Touch Options.
5Touch the button...

Canceling a copy job
32
Copying
Canceling a copy job
While the document is in the ADF
When the ADF begins processing a document, the scanning screen is displayed. You can cancel the copy job by touching 
Cancel Job on the touch screen.
Touching Cancel Job cancels the entire job that is being scanned. The scanning screen will be replaced with a 
“Canceling scan job” screen. The ADF will clear any page that has started scanning and leave the other pages in 
the ADF.
While copying pages using the flatbed...

4
Contents
Chapter 1: Learning about the MFP  .................................................................................. 8
Identifying the MFP  .......................................................................................................................................... 8
Using the scanner  ............................................................................................................................................ 8
Configured models...

Using the address book
34
E-mail
3Press #, and then enter the recipients shortcut number.
You can enter additional recipients by pressing next and then entering the recipients shortcut number or address.
4Touch E-mail It.
Using the address book
1Place the original document in the ADF face up or on the flatbed face down.
Adjust the paper guides when using the ADF.
2Touch E-mail on the home screen.
3Touch Search Address Book.
4Enter the name or part of the name you are searching for, and then touch...

Changing the output file type
35
E-mail
Changing the output file type
1Place the original document in the ADF face up or on the flatbed face down.
Adjust the paper guides when using the ADF.
2Touch E-mail on the home screen.
3Enter an e-mail address.
4Touch Options.
5Touch the button that represents the file type you want to send.
PDF—This creates a single file with multiple pages, viewable with Adobe Reader. Adobe Reader is provided 
free by Adobe at http://www.adobe.com.
TIFF—Creates multiple files...

Creating an e-mail profile
36
E-mail
7Go to the MFP, and place your original document in the ADF face up. Labels on the ADF show how to load the 
paper based on its size.
8Adjust the paper guides.
9Press #, and then enter the recipients shortcut number.
10Touch E-mail It.
From the MFP
1Load the original document in the ADF face up. Labels on the ADF show how to load the paper based on its size.
2Adjust the paper guides.
3Touch E-mail on the home screen.
4Enter the recipients e-mail address.
To create a...

E-mail options
37
E-mail
Sides (Duplex)—Tells the MFP if your original document is simplex (printed on one side) or duplex (printed on both sides). 
This lets the scanner know what needs to be scanned for inclusion in the e-mail.
Orientation—Tells the MFP whether the original document is portrait or landscape and then changes the Sides and 
Binding settings to match the original document orientation.
Binding—Tells the MFP whether the original document is bound on the long-edge or short-edge side.
E-mail...

E-mail server setup
38
E-mail
E-mail server setup
For e-mail to operate, it must be turned on in the MFP configuration and have a valid IP address or gateway address. To set 
up the e-mail function:
1Open your Web browser. In the address line, enter the IP address of the MFP you want to configure using the 
for mat: http://ip_address/.
2Click Configuration.
3Click E-mail/FTP Settings.
4Click E-mail Server Setup.
5Fill in the fields with the appropriate information.
6Click Submit.
Address book setup
1Open...

4
Contents
Chapter 1: Learning about the MFP  .................................................................................. 8
Identifying the MFP  .......................................................................................................................................... 8
Using the scanner  ............................................................................................................................................ 8
Configured models...

Using fax destination shortcuts
40
Faxing
Using fax destination shortcuts
Fax destination shortcuts are just like the speed dial numbers on a telephone or fax machine. You can assign shortcut 
numbers when creating permanent fax destinations. Permanent fax destinations or speed dial numbers are created in the 
Manage Destinations link located under the Configuration tab on the Web page. A shortcut number (1–99999) can contain 
a single recipient or multiple recipients. By creating a group fax destination...