Lexmark X646ef User Manual

Placing the date and time at the top of each page
31
Copying
Placing the date and time at the top of each page
1Place your original document in the automatic document feeder face-up, short-edge first.
2Adjust the paper guides.
3Touch Copy on the home screen.
4Touch Options.
5Touch Date/Time Stamp.
6Touch On.
7Touch Done.
8Touch Copy It.
Placing an overlay message on each page
An overlay message can be placed on each page. The message choices are Urgent, Confidential, Copy, or Draft. To place 
a message...

Canceling a copy job
32
Copying
7Touch Done.
8Touch Copy It.
When the end of a set is reached, the “Scan the next page” screen appears. Touch Scan the next page or touch Done. For 
more information on the Custom job or the job build setting, see the Menus and Messages Guide on the Software and 
Documentation CD.
Canceling a copy job
While the document is in the ADF
When the ADF begins processing a document, the scanning screen is displayed. You can cancel the copy job by touching 
Cancel Job on the touch...

4
Contents
Chapter 1: Learning about the MFP  .................................................................................. 8
Identifying the MFP  .......................................................................................................................................... 8
Using the scanner  ............................................................................................................................................ 9
Configured models...

Using the address book
34
E-mail
3Press #, and then enter the recipients shortcut number.
You can enter additional recipients by pressing next and then entering the recipients shortcut number or address.
4Touch E-mail It.
Using the address book
1Place the original document in the automatic document feeder face-up or on the flatbed face-down.
Adjust the paper guides when using the ADF.
2Touch E-mail on the home screen.
3Touch Search Address Book.
4Enter the name or part of the name you are searching for,...

Changing the output file type
35
E-mail
Changing the output file type
1Place the original document in the automatic document feeder face-up or on the flatbed face-down.
Adjust the paper guides when using the ADF.
2Touch E-mail on the home screen.
3Enter an e-mail address.
4Touch Options.
5Touch the button that represents the file type you want to send.
•PDF: This creates a single file with multiple pages, viewable with Adobe Reader. Adobe Reader is provided 
free by Adobe at http://www.adobe.com.
•TIFF:...

Creating an e-mail profile
36
E-mail
7Go to the MFP, and place your original document in the automatic document feeder face-up, short-edge first.
8Press #, and then enter the recipients shortcut number.
9Touch E-mail It.
From the MFP
1Load the original document in the ADF face-up, short-edge first, and adjust the paper guides.
2Touch E-mail on the home screen.
3Enter the recipients e-mail address.
To create a group of recipients, touch Next number, and enter the next recipient’s e-mail address.
4Touch...

Understanding e-mail options
37
E-mail
Orientation: Tells the MFP whether the original document is portrait or landscape and then changes the Sides and Binding 
settings to match the original document orientation.
Binding: Tells the MFP whether the original document is bound on the long-edge or short-edge side.
E-mail Subject: Lets you enter a subject line to your e-mail. You can enter up to 255 characters.
E-mail Message: Lets you enter a message that will be sent with your scanned attachment....

E-mail server setup
38
E-mail
E-mail server setup
For e-mail to operate, it must be turned on in the MFP configuration and have a valid IP address or gateway address. To set 
up the e-mail function:
1Open your Web browser. In the address line, enter the IP address of the MFP you want to configure using the 
format: http://ip_address/.
2Click Configuration.
3Click E-mail/FTP Settings.
4Click Email Server Setup.
5Fill in the fields with the appropriate information.
6Click Submit.
Address book setup
1Open...

4
Contents
Chapter 1: Learning about the MFP  .................................................................................. 8
Identifying the MFP  .......................................................................................................................................... 8
Using the scanner  ............................................................................................................................................ 9
Configured models...

Using fax destination shortcuts
40
Faxing
Using fax destination shortcuts
Fax destination shortcuts are just like the speed dial numbers on a telephone or fax machine. You can assign shortcut 
numbers when creating permanent fax destinations. Permanent fax destinations or speed dial numbers are created in the 
Manage Destinations link located under the Configuration tab on the Web page. A shortcut number (1—99999) can contain 
a single recipient or multiple recipients. By creating a group fax destination...