Lexmark W840 User Manual

Sending a job to print
61
Printing
3Press  until  Bin Setup appears, and then press  .
4Press  until  Configure Bins appears, and then press  .
5Press  until  Link appears, and then press  .
6Press   repeatedly to return to the Ready state.
Sending a job to print
A printer driver is software that lets your computer communicate with your printer. When you choose Print from a software 
application, a window representing the printer driver opens. You can then select the appropriate settings for the specific...

Printing from a USB flash memory device
62
Printing
Printing from a USB flash memory device
A USB Direct interface is located on the operator panel so you can insert a USB flash memory device and print PDF 
documents. Printing a document from a USB flash memory device is similar to printing a held job.
For information regarding tested and approved USB flash memory devices, see our Lexmark Web site at http://
support.lexmark.com and click on KnowledgeBase to search for Direct USB printing.
Note the...

Canceling a print job
63
Printing
3Press   until the   appears next to the document you want to print, and then press  .
A screen asking the number of copies to be printed will appear.
4To print only one copy, press  , or manually input the number of copies with the number pad, then press  .
Note:Do not remove the USB flash memory device from the USB Direct interface until the document has 
finished printing.
The document will begin printing.
If you leave the device in the printer after exiting the USB...

Printing the menu settings page
64
Printing
3Press the Delete key on the keyboard.
Canceling a job from the desktop
1Minimize all programs to reveal the desktop.
2Double-click the My Computer icon.
3Double-click the Printers icon.
A list of available printers appears. 
4Double-click the printer you selected when you sent the job.
A list of print jobs appears in the printer window.
5Select the job you want to cancel.
6Press the Delete key on the keyboard.
Canceling a job from a Macintosh computer...

Printing a network setup page
65
Printing
Printing a network setup page
You can print a network settings page to review the default printer settings and to verify printer options are installed 
correctly. Go to Printing a network setup page on page 17.
Printing a font sample list
To print samples of the fonts currently available for your printer:
1Make sure the printer is on and the Ready message appears.
2Press   on the operator panel.
3Press  until  Reports appears, and then press  .
4Press  until...

Printing confidential and held jobs
66
Printing
Windows
1From a word processor, spreadsheet, browser, or other application, select FileÆ  Print.
2Click Properties. (If there is no Properties button, click Setup, and then click Properties.)
3Depending on the operating system, you may have to click the Other Options tab, and then click Print and Hold.
Note:If you have difficulty finding Print and Hold
Æ Confidential Print, click Help and see the topic 
Confidential Print or Print and Hold, and then follow...

Printing confidential and held jobs
67
Printing
Entering a personal identification number (PIN)
When you select Confidential Job from the Held job menu, the following prompt appears on the display after you select 
your user name:
1Use the numeric pad to enter the four-digit PIN associated with your confidential job.
Note:As you enter the PIN, asterisks appear on the display to ensure confidentiality.
If you enter an invalid PIN, the Invalid PIN screen appears.
To reenter the PIN, make sure   Try again...

Printing confidential and held jobs
68
Printing
3Depending on the operating system, you may have to click the Other Options tab, and then click Print and Hold.
Note:If you have difficulty finding Print and Hold
Æ  Held Jobs, click Help, and see the topic Held Jobs or 
Print and Hold, then follow the driver instructions.
4Select the type of held job you want, and then send your job to the printer.
Go to the printer when you are ready to retrieve your confidential print job, and follow the At the printer...

Printing A5/Statement or JIS-B5/Executive sizes
69
Printing
Printing A5/Statement or JIS-B5/Executive sizes
When Auto Size Sensing is set to On, the printer cannot distinguish between Statement and A5 or Executive and JIS-B5. 
Follow these directions to change the Size Sensing setting.
Note:This is not necessary when printing from the multipurpose feeder.
1Make sure the printer is off.
2Press and hold the   and   buttons while you turn the printer on.
3Release both buttons when Performing Self Test...

Maintaining the printer
70
7Maintaining the printer
Periodically, you need to complete certain tasks to maintain optimum print quality. These tasks are covered in this chapter.
If several people are using the printer, you may want to designate a key operator to do the setup and maintenance of your 
printer. Refer printing problems and maintenance tasks to this key operator.
In the U.S., contact Lexmark at 1-800-539-6275 for information about Lexmark Authorized Supplies Dealers in your area. In 
other...