Lexmark T642tn User Manual

							Printing confidential and held jobs
41
Printing
4Enter a User Name and PIN.
5Send your job to the printer.
Go to the printer when you are ready to retrieve your confidential print job, and follow the At the printer steps.
Macintosh
1From a word processor, spreadsheet, browser, or other application, select FileÆ  Print.
2In the Copies & Pages or General pop-up menu, select Job Routing.
aWhen using Mac OS 9, if Job Routing is not a choice on the pop-up menu, select Plug-in Preferences
Æ 
Print Time Filters.
bTurn down the disclosure triangle to the left of Print Time Filters, and select Job Routing.
cIn the pop-up menu, select Job Routing.
3In the radio group, select Confidential Print.
4Enter a User Name and PIN.
5Send your job to the printer.
Go to the printer when you are ready to retrieve your confidential print job, and follow the At the printer steps.
At the printer
1Press   until the   appears next to Held jobs, and then press  .
2Press   until the   appears next to your user name, and then press  .
3Press   until the   appears next to Confidential jobs, and then press  .
4Enter your PIN.
For more information, see Entering a personal identification number (PIN).
5Press   until the   appears next to the job you want to print, and then press  .
Note:After your job prints, it is deleted from printer memory.
Entering a personal identification number (PIN)
After you select your user name and Confidential Job, the Enter PIN screen appears.
1Use the numeric pad to the right of the display to enter the four-digit PIN associated with your confidential job.
Note:As you enter the PIN, asterisks appear on the display to ensure confidentiality.
If you enter an invalid PIN, the Invalid PIN screen appears.
Press   to reenter the PIN, or press   until the   appears next to Cancel, and then press  .
2Press   until the   appears next to the job you want to print, and then press  .
Note:After your job prints, it is deleted from printer memory.
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							Printing confidential and held jobs
42
Printing
Printing and deleting held jobs
Held jobs (Verify Print, Reserve Print, or Repeat Print) are printed or deleted from the printer operator panel and do not 
require a PIN number.
Ve r if y  P r i n t
If you send a Verify Print job, the printer prints one copy and holds the remaining copies you requested in printer memory. 
Use Verify Print to examine the first copy to see if it is satisfactory before printing the remaining copies. Once all copies are 
printed, the Verify Print job is automatically deleted from printer memory.
Reserve Print
If you send a Reserve Print job, the printer does not print the job immediately. It stores the job in memory so you can print 
the job later. The job is held in memory until you delete it from the Held Jobs menu. Reserve Print jobs may be deleted if the 
printer requires extra memory to process additional held jobs.
Repeat Print
If you send a Repeat Print job, the printer prints all requested copies of the job and stores the job in memory so you can 
print additional copies later. You can print additional copies as long as the job remains stored in memory.
Note:Repeat Print jobs are automatically deleted from printer memory when the printer requires extra 
memory to process additional held jobs.
Windows
1From a word processor, spreadsheet, browser, or other application, select FileÆ  Print.
2Click Properties. (If there is no Properties button, click Setup, and then click Properties.)
3Depending on the operating system, you may have to click the Other Options tab, and then click Print and Hold.
Note:If you have difficulty finding Print and Hold
Æ  Held Jobs, click Help, and see the topic Held Jobs or 
Print and Hold, then follow the driver instructions.
4Select the type of held job you want, and then send your job to the printer.
Go to the printer when you are ready to retrieve your confidential print job, and follow the At the printer steps.
Macintosh
1From a word processor, spreadsheet, browser, or other application, select FileÆ Print.
2In the Copies & Pages or General pop-up menu, select Job Routing.
aWhen using Mac OS 9, if Job Routing is not a choice on the pop-up menu, select Plug-in Preferences
Æ 
Print Time Filters.
bTurn down the disclosure triangle to the left of Print Time Filters, and select Job Routing.
cIn the pop-up menu, select Job Routing.
3In the radio group, select the type of held job you want, enter a user name, and then send your job to the printer.
Go to the printer when you are ready to retrieve your confidential print job, and follow the At the printer steps.
At the printer
1Press   until the   appears next to Held jobs, and then press  .
2Press   until the   appears next to your user name, and then press  .
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							Printing on specialty media
43
Printing
3Press   until the   appears next to the type of action you want to perform, and then press .
If you selected Print A Job, Delete A Job, or Print Copies, press   until the   appears next to the job you want, 
and then press  .
The job will print or be deleted according to the type of print job and action you selected.
Printing on specialty media
Media is paper, card stock, transparencies, labels, and envelopes. The last four are sometimes referred to as specialty 
media. Follow these instructions to print on specialty media.
1Load the media as specified for the tray being used. See Loading standard trays and optional trays for help.
2From the printer operator panel, set the Paper Type and Paper Size according to the media you loaded. See 
Setting the Paper Type and Paper Size for help.
3From the computer software application, set the paper type, size, and source according to the media you loaded.
Windows
aFrom a word processor, spreadsheet, browser, or other application, select File
Æ Print.
bClick Properties (or Options, Printer, or Setup, depending on the application) to view the printer driver 
settings.
cClick the Paper tab.
A paper tray list will appear.
dSelect the tray containing the specialty media.
Note:If you have difficulty, click Help, and then follow the driver instructions.
eSelect the media type (transparencies, envelopes, and so on) from the Paper Type list box.
fSelect the size of the specialty media from the Paper Size list box.
gClick OK, and then send the print job as usual.
Mac OS 9
aSelect File
Æ Page Setup.
bSelect the size of the specialty media from the Paper pop-up menu, and then click OK.
cSelect File
Æ Print.
dWith General selected on the top pop-up menu, go to the Paper Source pop-up menu, and select the tray 
containing the specialty media or the name of the media.
eClick Print.
Mac OS X
aSelect File
Æ Page Setup.
bSelect the printer from the Format for pop-up menu.
cSelect the size of the specialty media from the Paper pop-up menu, and then click OK. Print All Delete All 
Print A Job Delete A Job
Print Copies
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							Loading standard trays and optional trays
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Printing
dSelect FileÆ Print.
eOn the Copies & Pages pop-up menu, select Imaging.
fSelect the specialty media on the Paper Type pop-up menu.
gOn the Imaging pop-up menu, select Paper Feed.
hSelect the tray containing the specialty media from the All pages from or First page from / Remaining from 
pop-up menus.
iClick Print.
Loading standard trays and optional trays
The printer has a 250-sheet or 500-sheet standard tray, depending on the model you purchased. You may have also 
purchased one or more 250-sheet or 500-sheet optional
 trays or a 2000-sheet drawer. The steps for loading a 250-sheet 
tray or 500-sheet tray are the same. 
Note:The steps for loading a 2000-sheet drawer are different than the steps for loading a 250-sheet tray or 
500-sheet tray.
To load print media:
Note:Do not remove a tray when a job is printing or when the operator panel indicator light is blinking. Doing 
so may cause a jam.
1Remove the tray from the printer, and place it on a flat, level surface.
2Squeeze the side guide tab, and slide the guide to the outer edge of the tray.
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							Loading standard trays and optional trays
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Printing
3Squeeze the rear guide tab, and slide the guide to the correct position for the size media you are loading.
4Flex the sheets back and forth to loosen them, then fan them. Do not fold or crease the print media. Straighten the 
edges on a level surface.
Size indicators
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							Loading standard trays and optional trays
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Printing
5Place the print media in the tray:
Note:Paper must be loaded differently in the trays, depending on the options you have installed.
Print side face-down for simplex (single-sided) printing
Print side face-up for duplex printing
Note:Do not fill paper above the load line. Overfilling the tray may cause jams.
With an optional finisher
Without an optional finisher
Simplex
DuplexSimplex
Duplex
 
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							Setting the Paper Type and Paper Size
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Printing
6Squeeze the side guide tab, and slide the guide toward the inside of the tray until it lightly rests against the edge of 
the media.
7Insert the tray into the printer.
Setting the Paper Type and Paper Size
After setting the Paper Type and Paper Size to the correct values for the type and size used in the trays, then any trays 
containing the same size and type are automatically linked by the printer.
Note:If the size of the media you are loading is the same size of the media previously loaded, do not change 
the Paper Size setting.
To change the Paper Size and Paper Type setting:
1Make sure the printer is on.
2Press   on the operator panel.
3Press   until the   appears next to Paper Menu, and then press  .
4Press   until the   appears next to Paper Size/Type, and then press  .
5Press   until the   appears next to the input source you want to use, and then press  .
6Press   until the   appears next to the paper size you want to use, and then press  .
7Press   until the   appears next to the paper type you want to use, and then press  .
This saves this setting as the new user default, and the printer returns to Ready.
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							Loading the multipurpose feeder
48
Printing
Loading the multipurpose feeder
The multipurpose feeder can hold several sizes and types of print media, such as transparencies, postcards, note cards, 
and envelopes. It can be used for single-page or manual printing or as an additional tray.
Note:If you install an optional envelope feeder, you can still use the multipurpose feeder.
The multipurpose feeder can hold approximately:
100 sheets of 75 g/m
2 (20 lb) paper 
10 envelopes 
75 transparencies
The multipurpose feeder accepts print media within the following dimensions:
Width—69.85 mm (2.75 in.) to 215.9 mm (8.5 in.) 
Length—127 mm (5 in.) to 355.6 mm (14 in.)
The icons on the multipurpose feeder show you how to load the multipurpose feeder with paper, how to turn an envelope for 
printing, and how to load letterhead paper for simplex and duplex printing. A finisher affects how letterhead documents 
should be loaded for duplexing. You can print simplex jobs on letterhead (or other preprinted media) that has been loaded 
specifically for duplex printing by changing the value in the Paper Loading menu.
Simplex 
letterheadDuplex 
letterheadEnvelope
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							Loading the multipurpose feeder
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Printing
To load print media:
Note:Do not add or remove print media when the printer is printing from the multipurpose feeder or when 
the operator panel indicator light is blinking. Doing so may cause a jam.
1Push the release latch, and lower the multipurpose feeder.
2Pull the tray extension out.
Note:Do not place objects on the multipurpose feeder. Also, avoid pressing down or applying excessive 
force on it.
3Slide the width guide to the far right.
4Flex the sheets or envelopes back and forth to loosen them, then fan them. Do not fold or crease the print media. 
Straighten the edges on a level surface.
Note:Hold transparencies by the edges and avoid touching the print side. Fan the stack of transparencies 
to prevent jams. Be careful not to scratch or leave fingerprints on the transparencies.
Paper
Envelopes
Transparencies
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							Loading the multipurpose feeder
50
Printing
5Load the media in the tray.
Use the stack height label as a guide for stack height when loading print media.
Loading paper, transparencies, or envelopes
Note:Letterhead or other preprinted paper must be loaded differently depending on the options you have 
installed.
Load paper or transparencies with the left edge of the stack against the stack height label and with the 
recommended print side face-up.
Load envelopes flap side down with the stamp area and flap on the left. The end of the envelope with the 
stamp area enters the multipurpose feeder first.
Never use envelopes with stamps, clasps, snaps, windows, coated linings, or self-stick adhesives. These 
envelopes may severely damage the printer.
Note:Load only one size and type of print media at a time in the multipurpose feeder. Do not mix sizes and 
types in the same tray.
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