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Lexmark T642tn User Manual

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$Page 14 Windows 14 Installing drivers for local printing Installing a printer driver A printer driver must be installed on the computer that is connected to the printer. Note:Windows 95 and Windows 98 (first edition) users should follow the installation directions in Using Windows 95 and Windows 98 (first edition). 1Insert the drivers CD. It should launch automatically. If the CD does not launch automatically, click StartÆ Run, and type the following in the Run dialog: D:\Setup.exe Where D is the letter of the...$

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3
Contents
Chapter 1:
Identifying printers ........................................................................................................................................... 6
Understanding the printer operator panel ........................................................................................................ 9
Chapter 2:
Windows ........................................................................................................................................................ 11
Macintosh ...................................................................................................................................................... 15
UNIX/Linux ..................................................................................................................................................... 16
Chapter
Printing a network setup page ....................................................................................................................... 17
Assigning a printer IP address ....................................................................................................................... 17
Verifying the IP settings ................................................................................................................................. 18
Windows ........................................................................................................................................................ 18
Macintosh ...................................................................................................................................................... 22
UNIX/Linux ..................................................................................................................................................... 24
NetWare ......................................................................................................................................................... 24
Chapter 4:
Installing input options ................................................................................................................................... 25
Installing a duplex unit ................................................................................................................................... 27
Installing memory or option cards .................................................................................................................. 28
Accessing the printer system board ............................................................................................................... 28
Installing or removing a memory card ............................................................................................................ 30
Installing or removing a flash memory or firmware card ................................................................................ 32
Installing an option card ................................................................................................................................. 34
Replacing the shield ...................................................................................................................................... 35
Chapter 5:36
Sending a job to print ..................................................................................................................................... 36
Printing from a USB flash memory device ..................................................................................................... 36
Canceling a print job ...................................................................................................................................... 38
Printing the menu settings page .................................................................................................................... 39
Printing a network setup page ....................................................................................................................... 39
Printing a font sample list ............................................................................................................................... 40
Printing a directory list ................................................................................................................................... 40
Printing confidential and held jobs ................................................................................................................. 40
Printing on specialty media ............................................................................................................................ 43
Loading standard trays and optional trays ..................................................................................................... 44
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T640T6T644
Input capacity 250 sheets 500 sheets 500 sheets
Output capacity 250 sheets 500 sheets 500 sheets
Standard memory, non network/network 64MB/64MB 64MB/128MB 128MB/128MB
Maximum memory capacity, non network/network 576MB/576MB 576MB/640MB 640MB/640MB
Option card connectors 1 2 2
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Operating systemGo to page
Windows11
Windows Server 2003, Windows 2000, Windows XP, Windows 98 SE, Windows Me,
Windows NT 4.x11
Windows 95 and Windows 98 (first edition)12
Serial printing12
Macintosh15
UNIX/Linux16
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23 Paper jam,
3 pages jammed
Continue
Show areas
1. Open
manual feed
door.
Show areas
Show duplex
Show rear door
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MessageAction
42.xy Cartridge region mismatch
Note:x = the printer region, y = the cartridge
regionInstall the correct cartridge for the printer region.
Region codes are:
0 = Worldwide
1 = Americas
2 = EMEA
3 = Asia
9 = Undefined
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Windows
12
Installing drivers for local printing
2Click Install Printer and Software.
Note:Some Windows operating systems require administrative access to install printer drivers on the
computer.
3Click Agree to accept the license agreement.
4Select Suggested, and click Next.
The Suggested option is the default installation for local and network-attached setup. To install utilities, change
settings, or customize device drivers, select Custom, and follow the instructions on the screen.
5Select Local Attach, and click Finish.
Follow the instructions on the screen. It may take some time for the drivers files to load.
6Close the drivers CD installer application.
7Connect the USB cable, and turn on the printer.
The Plug and Play screen appears, and a printer object is created in the Printers folder of your computer.
Note:USB support is not available for Windows NT operating systems. To use a Windows NT operating
system, you must have an optional Parallel 1284-B Interface Card installed and use a parallel cable.
The Plug and Play screen will not appear for Windows NT.
Using Windows 95 and Windows 98 (first edition)
1Turn on the computer.
2Insert the drivers CD. If the CD launches automatically, click Exit to return to the Add Printer Wizard.
3Click StartÆ SettingsÆ Printers, and double-click Add Printer.
Note:USB support is not available for Windows 95 and Windows 98 (first edition) operating systems.
4When prompted, select Local printer.
5Click Have Disk.
Note:Some Windows operating systems require administrative access to install printer drivers on the
computer.
6Specify the location of the custom printer driver on the drivers CD.
The path should be similar to the following:
D:\Drivers\Print\Win_9xMe\
Where D is the letter of the CD-ROM drive.
7Click OK.
It may take some time for the drivers to load.
8Close the drivers CD.
Serial printing
With serial printing, data is transferred one bit at a time. Although serial printing is usually slower than parallel printing, it is
the preferred option when there is a great deal of distance between the printer and computer, or when a parallel interface is
not available.
Note:A serial interface card is required and can be purchased separately.
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Windows
13
Installing drivers for local printing
Before you can print, you must establish communication between the printer and computer. To do this:
1Set serial parameters in the printer.
2Install a printer driver on the attached computer.
3Match the serial settings in the COM port.
Setting parameters in the printer
1Press on the operator panel.
2Press until Reports appears, and then press .
Note:For information about serial menus and messages, see the publications CD that shipped with the
printer.
3Press until Menu Settings Page appears, and then press .
The printer returns to Ready.
4Press .
5Press until Network/Ports appears, and then press .
6Press until Serial Standard or Serial Option X appears, and then press .
(x) is the number of the serial port.
7Press until appears (where is the parameter required for a change), and then
press .
8Press until appears (where is the setting required for a change), and
then press .
Note the following restrictions:
Maximum baud rate supported is 115,200.
Data Bits must be set to 7 or 8.
Parity must be set to Even, Odd, or None.
Stop Bits must be set to 2.
Flow Control recommended protocol setting is Xon/Xoff.
9Press .
The printer returns to Serial or Serial x.
10Print a Menu Settings page, and verify the serial parameters are correct.
Note:Keep this page for later use.
aPress on the operator panel.
bPress until Reports appears, and then press .
cPress until Menu Settings Page appears, and then press .
dLook under the Standard Serial (or Serial Option X if a serial interface card is installed) heading to find the
serial parameters.
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Windows
14
Installing drivers for local printing
Installing a printer driver
A printer driver must be installed on the computer that is connected to the printer.
Note:Windows 95 and Windows 98 (first edition) users should follow the installation directions in Using
Windows 95 and Windows 98 (first edition).
1Insert the drivers CD. It should launch automatically. If the CD does not launch automatically, click StartÆ Run,
and type the following in the Run dialog:
D:\Setup.exe
Where D is the letter of the CD-ROM drive.
2Click Install Printer and Software.
3Click Agree to accept the Printer Software License Agreement.
4Select Custom, and click Next.
5Select Components, and click Next.
6Select Local, and click Next.
7Select the printer from the list, and click Add Printer.
8Expand the printer item listed below Selected Components.
9Click PORT: , and select the desired communications port (COM1 or COM2).
10Click Finish to complete the printer software installation.
Setting parameters in the communications (COM) port
After the printer driver is installed, set the serial parameters in the communications port assigned to the printer driver.
The serial parameters in the communications port must exactly match the serial parameters set in the printer.
1Click StartÆ SettingsÆ Control Panel, and double-click System.
2On the Device Manager tab, click + to expand the list of available ports.
3Select the communications port assigned to the printer (COM1 or COM2).
4Click Properties.
5On the Por t Settings tab, set the serial parameters to the exact same serial parameters in the printer.
Look for the printer settings under the Serial Standard (or Serial Option X) heading on the previously printed Menu
Settings page.
6Click OK, and close all the windows.
7Print a test page to verify printer installation.
aClick Start
Æ SettingsÆ Printers.
bSelect the newly added printer.
cClick File
Æ Properties.
dClick Print Test Page. When a test page prints successfully, printer setup is complete.
Note:Your operating system may require different setup procedures. If the test page does not print, see your
operating system Help.
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							Macintosh
15
Installing drivers for local printing
Macintosh
Mac OS 9.x or later is required for USB printing. To print locally to a USB-attached printer, create a desktop printer icon 
(Mac OS 9) or create a queue in Print Center / Printer Setup Utility (Mac OS X).
Creating a queue in Print Center / Printer Setup Utility (Mac OS X) 
1Install a PostScript Printer Description (PPD) file on the computer.
aInsert the drivers CD.
bDouble-click the installer package for the printer. 
Note:A PPD file provides detailed information about the capabilities of a printer to the Macintosh computer.
cClick Continue on the Welcome screen and again after viewing the Readme file.
dClick Continue after viewing the license agreement, and click Agree to accept the terms of the agreement. 
eSelect a Destination, and click Continue. 
fOn the Easy Install screen, click Install. 
gEnter the password, and click OK. All the necessary software is installed on the computer. 
hClick Close when installation is complete. 
2Open Finder, click Applications, and click Utilities.
3Double-click Print Center or Printer Setup Utility. 
Note:A printer PPD is also available in a downloadable software package on the Lexmark Web site at 
www.lexmark.com.
4Do one of the following:
If the USB-attached printer appears in the Printer List, quit Print Center or Printer Setup Utility. A queue has 
been created for the printer.
If the USB-attached printer does not appear in the Printer List, make sure the USB cable is properly 
connected and the printer is turned on. After the printer appears in the Printer List, quit Print Center or Printer 
Setup Utility.
Creating a desktop printer icon (Mac OS 9.x)
1Install a PostScript Printer Description (PPD) file on the computer.
aInsert the drivers CD.
bDouble-click Classic, and double-click the installer package for the printer.
Note:A PPD file provides detailed information about the capabilities of a printer to the Macintosh computer.
cChoose the appropriate language, and click Continue.
dClick Continue after viewing the Readme file.
eClick Continue after viewing the license agreement, and click Agree to accept the terms of the agreement.
fOn the Installation Type screen, click Install. All the necessary files are installed on the computer.
gClick Close when installation is complete.
Note:A printer PPD is also available in a downloadable software package on the Lexmark Web site at 
www.lexmark.com.
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							UNIX/Linux
16
Installing drivers for local printing
2Do one of the following:
Mac OS 9.0: Open Apple LaserWriter.
Mac OS 9.1–9.x: Open Applications, and click Utilities.
3Double-click Desktop Printer Utility.
4Select Printer (USB), and click OK.
5In the USB Printer Selection section, click Change.
If the printer does not appear in the USB Printer Selection list, make sure the USB cable is properly connected, 
and the printer is turned on.
6Select the name of the printer, and click OK. The printer appears in the original Printer (USB) window.
7In the PostScript Printer Description (PPD) File section, click Auto Setup. Make sure the printer PPD matches the 
printer.
8Click Create, and click Save.
9Specify a printer name, and click Save. The printer is now saved as a desktop printer.
UNIX/Linux
Local printing is supported on many UNIX and Linux platforms, such as Sun Solaris and Red Hat.
The Sun Solaris and Linux packages are available on the drivers CD and on the Lexmark Web site at www.lexmark.com. 
The UNIX/Linux User’s Guide in each package gives detailed instructions for installing and using Lexmark printers in UNIX 
and Linux environments.
All the printer driver packages support local printing using a parallel connection. The driver package for Sun Solaris 
supports USB connections to Sun Ray appliances and Sun workstations.
Visit the Lexmark Web site at www.lexmark.com for a complete list of supported UNIX and Linux platforms. 
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Verifying the IP settings
18
Installing drivers for network printing
9Using the numeric pad, enter the IP gateway. When the address is entered, press .
Submitting Selection appears briefly.
10Press until the printer returns to Ready.
Verifying the IP settings
1Print another network setup page. Look under the “TCP/IP” heading, and make sure the IP address, netmask, and
gateway are correct. See Printing a network setup page if you need help.
2Ping the printer, and verify that it responds. At a command prompt on a network computer, type ping followed by
the new printer IP address (for example, 192.168.0.11).
Note:On Windows computers, click Start
Æ ProgramsÆ Command prompt (or AccessoriesÆ
Command prompt if using Windows 2000).
If the printer is active on the network, a reply is sent.
After the TCP/IP settings are assigned and verified, install the printer on each network computer.
Windows
In Windows environments, network printers can be configured for direct printing or shared printing. Both network printing
methods require the installation of a printer driver and the creation of a network printer port.
Supported printer drivers
Windows system printer driver
Lexmark custom printer driver
Updated system and custom drivers are available on the Lexmark Web site at www.lexmark.com.
Custom drivers are available on the drivers CD.
Supported network printer ports
Microsoft Standard TCP/IP port—Windows 2000, Windows XP, and Windows Server 2003
LPR—Windows NT 4.0
Lexmark Enhanced TCP/IP port—Windows 98 SE/Me, Windows NT 4.0, Windows 2000, Windows XP, and
Windows Server 2003
For basic printer functionality, install a printer driver, and use a system network printer port, such as an LPR or a Standard
TCP/IP port. The printer driver and port let you maintain a consistent user interface for use with all the printers on the
network. Using a custom network port provides enhanced functionality, such as printer status alerts.
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Windows
19
Installing drivers for network printing
Follow the steps for your printing configuration and operating system to configure the network printer:
Direct printing using Windows 98 SE, Me, Windows NT 4.0, Windows 2000,
Windows XP, or Windows Server 2003
To install a custom printer driver and network port:
1Launch the drivers CD.
2Click Install Printer and Software.
3Click Agree to accept the license agreement.
4Select Suggested, and click Next.
5Select Network Attach, and click Next.
6Select the printer model from the list, and click Next.
7Select the printer port from the list, and click Finish to complete the installation.
If the printer port is not listed:
aClick Add Port.
bSelect Lexmark Enhanced TCP/IP Port, and enter the information to create the port.
cEnter a port name.
This can be any name to associate with the printer, such as Monochrome1-lab4. After the port is created,
this name appears in the list of available ports.
dEnter the IP address in the text box.
Note:If the IP address is unknown, print a network setup page, and look under the TCP/IP heading. For
help, see Printing a network setup page and Verifying the IP settings.
8Print a test page to verify printer installation.
Printing configurationOperating systemGo to page
Direct
Printer is connected directly to the network using a network cable,
such as Ethernet.
Printer drivers are typically installed on each network computer.Windows 98 SE,
Windows NT 4.0,
Windows Me, Windows 2000,
Windows XP, or
Windows Server 200319
Shared
Printer is connected to one of the computers on the network using a
local cable, such as USB.
Printer drivers are installed on the computer attached to the printer.
During driver installation, the printer is set up to be “shared” so that
other network computers can print to it.Windows NT 4.0,
Windows 2000, Windows XP,
or Windows Server 200320
Printer
Clients
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Windows
20
Installing drivers for network printing
Shared printing using Windows NT 4.0, Windows 2000, Windows XP, or
Windows Server 2003
Note:Install the printer software before connecting the USB, parallel, or serial cable.
After connecting the printer to a Windows NT 4.0, Windows 2000,
Windows XP, or Windows Server 2003 computer (which will act as a server),
follow these steps to configure the network printer for shared printing:
1Install a custom printer driver.
aLaunch the drivers CD.
bClick Install Printer and Software.
cClick Agree to accept the license agreement.
dSelect Suggested, and click Next.
The Suggested option is the default installation for local and
network-attached setup. To install utilities, change settings, or customize device drivers, select Custom, and
follow the instructions on the screen.
eSelect Local Attach, and click Finish.
Follow the instructions on the screen. It may take some time for the drivers to load.
fClose the drivers CD installer application.
gConnect the USB cable, and turn on the printer.
The Plug and Play screen appears, and a printer object is created in the Printers folder of the computer. The
printer is shared in step 2: “Share the printer on the network.”
Note:USB support is not available for Windows NT operating systems. Use a parallel cable instead. The
Plug and Play screen will not appear for Windows NT.
hPrint a test page to verify printer installation.
2Share the printer on the network.
aClick Start
Æ SettingsÆ Printers.
bSelect the newly added printer.
cClick File
Æ Sharing.
dSelect the Shared as check box, and enter a name in the text box.
eIn the Alternate Drivers section, select the operating systems of all the network clients that will print to the
printer.
fClick OK.
Note:If files are missing, prompts may appear to request the server operating system CD.
gCheck the following to make sure the printer was successfully shared.
The printer object in the Printers folder now has a shared indicator. For example, in Windows NT 4.0, a
hand appears under the printer object.
Browse Network Neighborhood. Find the host name of the server, and look for the shared name
assigned to the printer.
Server
ClientsPrinter
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