Lexmark PLATINUM PRO905 User Manual

							E-mailing
Your can use your printer to send e-mail to one or more recipients without using a computer. To do this, you can
either scan a document or photo and then send it as an e-mail, or you can attach a saved document or photo from
a memory device to an e-mail.
Before you can send e-mail using the printer control panel, you must first configure the e-mail settings of your printer.
Setting up the printer to e-mail
Setting up the e-mail function
1From the home screen, navigate to E-mail Setup:
 > E-mail Setup
2Touch Yes to set up e-mail.
3Enter your e-mail address, and then touch OK.
The printer compares your e-mail address to the list of known e-mail providers.
4Follow the prompts on the display:
If your e-mail address matches one of the domains on the list, then the printer automatically assigns the SMTP
server settings.
Note: You may be required to enter your e-mail account user name and password depending on the e-mail
address you entered.
If the e-mail domain is not known, then the Advanced E-mail Setup Wizard appears on the display.
Enter the necessary information. Touch OK or Accept to save each item.
Changing the e-mail settings after setup
If you want to change the SMTP server settings
1From the home screen, navigate to E-mail Setup:
 > E-mail Setup > SMTP Setup
2Touch each item to enter the necessary information. Touch OK or Accept to save each item.
Server—Enter the name or address of the SMTP server.
Port—Enter the SMTP port.
Authentication Type—Select the authentication type for your e-mail account. If you select None, then you
will not be required to enter the User Name and Password. For more information, contact your e-mail provider
or your system support person.
Note: The Authentication Type screen may not appear on the display, depending on the e-mail address you
entered during e-mail setup.
Sender's Name—Enter your name.
User Name—Enter your e-mail address.
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							Password—Enter your e-mail account password.
Domain—Enter your e-mail account domain.
Note: This setting appears only when the Authentication Type is set to NTLM. For more information, contact
your e-mail provider or your system support person.
3To check if the SMTP server settings are correct, touch Test SMTP Settings.
If you want to change the e-mail settings
1From the home screen, navigate to E-mail Setup:
 > E-mail Setup
2Touch each item, and then enter the necessary information. If necessary, touch OK or Accept to save each item.
Return E-mail Address—Enter your e-mail address.
Send Me a Copy—Touch Yes to send yourself a copy of every e-mail sent from your printer.
Subject Line—Enter your default e-mail subject.
Message—Enter your default e-mail message.
Creating an e-mail contact list
Creating an e-mail contact list using the printer control panel
1From the home screen, navigate to Address Book:
 > Address Book
2Add a contact or an e-mail group:
To add a contact:
aTouch Add a Contact.
bTouch Add Contact Name.
cEnter the contact name, and then touch OK.
dTouch Add E-mail Address.
eEnter the e-mail address of the contact, and then touch OK.
fTouch Accept.
gIf you want to add another entry, then repeat steps a through f. You can enter up to 89 contacts.
To add an e-mail group:
aTouch Add a Group.
bTouch Add Group Name.
cEnter a group name, and then touch OK.
dTouch Add Group Member, and then select whether you want to add a contact manually or import a
contact:
–Address Book—Import a contact from the Address Book.
–History—Import a contact from the e-mail history.
–New Entry—Add a new contact.
eTouch Accept  to save the entry every time you import a contact or add a contact.
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							Creating an e-mail contact list using the printer software
For Windows users
1Click  or Start.
2Click All Programs or Programs, and then select the printer program folder from the list.
3Click Printer Home.
4Click the Fax tab, and then click Edit contact list.
The Contacts tab of the Printer Setup Utility opens.
5Click Select from phonebook.
6From the Phonebook field, choose a phone book.
You can choose any mail client phone book where you store e-mail addresses.
7Select the contact that you want to add, and then click Add to or change list to import the contact.
8Click OK.
For Macintosh users
1From the Finder desktop, double-click the printer folder.
2Double-click the AIO Setup Utility for your printer.
3Click the Contacts tab.
4Click the Individuals tab to add contacts.
5Click  to open the Address Book.
Note: To add contacts, you need to import contacts from the Address Book on your Macintosh computer. If the
contact is not in the Mac Address Book, then first add the contact to the address book and then import it.
6From the Address Book, click and drag the contacts that you want to add to the Contacts list.
For more information, click Help or 
 to view the help information for the fax software.
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							Sending e-mail
ADFScanner glass
Use the ADF for multiple-page documents.
Note: The ADF is available only on selected models. If you
purchased a printer without an ADF, then load original
documents or photos on the scanner glass.
Use the scanner glass for single pages, small items (such as
postcards or photos), transparencies, photo paper, or thin
media (such as magazine clippings).
Tips for e-mailing
When using the ADF, adjust the paper guide on the ADF to the width of the original document.
When using the scanner glass, close the scanner lid to avoid dark edges on the scanned image.
Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
Make sure to enter your e-mail account information and set up the SMTP server before sending an e-mail.
Make sure the printer is connected to an Ethernet or wireless network before sending an e-mail.
If necessary, make sure the network is connected to the Internet for the printer to communicate with the SMTP
server. If the printer cannot connect to the Internet, then contact your system support person.
The printer supports only one active network connection (Ethernet or wireless) at a time.
Add contacts to your address book. When sending an e-mail, you can just select contacts from your address book
instead of typing their e-mail addresses repeatedly.
Scanning a document or photo to e-mail
1Load an original document faceup into the ADF or facedown on the scanner glass.
Note: You can attach only one document or photo to each e-mail.
2From the home screen, navigate to Scan to E-mail:
Scan > Scan to E-mail
3Select the output file type you want to create.
Note: Select the PDF file type if you want to scan multiple pages and save them as one file.
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							4Touch an option to enter or select the recipients:
Enter E-mail Address—Enter the e-mail address manually.
Address Book—Touch Sort by Name or Sort by Group, and then select the contact.
History—Select the name or e-mail address from the history list.
If necessary, touch OK or Accept each time you make a selection.
5To enter additional recipients, touch Add Recipient, and then enter the e-mail address, name, or group you want
to add.
Touch Accept every time you add a recipient.
Note: You can send an e-mail to up to 30 recipients.
6S e le ct  t he  f il e  ty p e ,  c ol or,  q ua lit y ,  an d o rig in al s iz e  of  th e  d oc um e n t or  p ho to  y ou  w an t t o se n d .  I f  ne c e s sar y ,  t ou ch
Accept to save each setting.
7If you want to change the default e-mail subject:
aTouch Subject.
bEnter your subject, and then touch OK.
8If you want to change the default e-mail message:
aTouch Message.
bEnter your message, and then touch OK.
9Press .
Attaching a document or photo to e-mail
1Insert the flash drive or memory card.
The Memory Device screen appears on the display.
Notes:
The printer reads only one memory device at a time.
If a flash drive is inserted into the USB port while a memory card is in the card slot, then a message appears
on the display prompting you to select which memory device to use.
2Touch Attach File to E-mail.
3If you want to change the default e-mail subject:
aTouch Subject.
bEnter your subject, and then touch OK.
4If you want to change the default e-mail message:
aTouch Message.
bEnter your message, and then touch OK.
5Select the file to attach:
Note: You can attach only one document or photo to each e-mail.
If you want to attach a document:
aTouch Attach document to E-mail.
bTouch the file name of the document that you want to attach.
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							cTouch Continue.
If you want to attach a photo:
aTouch Attach Photo to E-mail.
bTouch the photo you want to attach.
cTouch Continue.
6Touch an option to enter or select the recipients:
Enter E-mail Address—Enter the e-mail address manually.
Address Book—Touch Sort by Name or Sort by Group, and then select the contact.
History—Select the name or e-mail address from the history list.
If necessary, touch OK or Accept each time you make a selection.
7To enter additional recipients, touch Add Recipient, and then enter the e-mail address, name, or group you want
to add.
Touch Accept every time you add a recipient.
Note: You can send an e-mail to up to 30 recipients.
8Touch Send.
Canceling an e-mail
To cancel an e-mail, press .
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							Faxing
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product
or make any electrical or cabling connections, such as the power supply cord or telephone, during a lightning
storm.
Setting up the printer to fax
Scenario 1: Standard telephone line
Setup 1: Printer is connected to a dedicated fax line
EXTLINE
To connect:
Connect the cable from the wall jack to the  port of the printer.
Tips for this setup:

You can set the printer to receive faxes automatically (Auto Answer On) or manually (Auto Answer Off).
If you want to receive faxes automatically (Auto Answer On), then set the printer to pick up on any number of
rings that you want.
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							Setup 2: Printer is sharing the line with an answering machine
Connected to the same telephone wall jack
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To connect:
1
Connect the cable from the wall jack to the  port of the printer.
2Remove the protective plug from the  port of the printer, and then connect the answering machine to the
port.
Connected to different wall jacks
EXTLINE
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							To connect:
Connect the cable from the wall jack to the  port of the printer.
Tips for this setup:

If you have only one telephone number on your line, then you need to set the printer to receive faxes automatically
(Auto Answer On).
Set the printer to pick up calls two rings after the answering machine. For example, if the answering machine
picks up calls after four rings, then set the printer to pick up after six rings. This way, the answering machine picks
up calls first and your voice calls are received. If the call is a fax, then the printer detects the fax signal on the line
and takes over the call.
If you subscribe to a distinctive ring service provided by your telephone company, then make sure that you set
the correct ring pattern for the printer. Otherwise, the printer will not receive faxes even if you have set it to
receive faxes automatically.
Setup 3: Printer is sharing the line with a telephone subscribed to voice mail
service
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To connect:
1
Connect the cable from the wall jack to the  port of the printer.
2Remove the protective plug from the  port of the printer, and then connect the telephone to the port.
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							Tips for this setup:

This setup works best if you subscribe to a distinctive ring service. If you have distinctive ring service, then make
sure that you set the correct ring pattern for the printer. Otherwise, the printer will not receive faxes even if you
have set it to receive faxes automatically.
If you have only one telephone number on your line, then you need to set the printer to receive faxes manually
(Auto Answer Off).
When you answer the telephone and you hear fax tones, press *9* or the manual answer code on the telephone
to receive the fax.
You can also set the printer to receive faxes automatically (Auto Answer On), but you need to turn off the voice
mail service when you are expecting a fax. This setting works best if you are using voice mail more often than fax.
Scenario 2: Digital Subscriber Line (DSL)
EXTLINE
A Digital Subscriber Line splits your regular telephone line into two channels: voice and Internet. Telephone and fax
signals travel through the voice channel, and Internet signals pass through the other channel. This way, you can use
the same line for analog voice calls (including faxes) and digital Internet access.
To minimize interference between the two channels and ensure a quality connection, you need to install a DSL filter
for the analog devices (fax machine, telephone, answering machine) in your network. Interference causes noise and
static on the telephone, failed and poor quality faxes for the printer, and slow Internet connection on your computer.
To install a filter for the printer:
1Connect the line port of the DSL filter to the wall jack.
2Connect a telephone cable from the  port on the back of the printer to the phone port on the DSL filter.
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