Lexmark PLATINUM PRO905 User Manual

							Collating copies using the printer control panel
If you print multiple copies of a document, then you can choose to print each copy as a set (collated) or to print the
copies as groups of pages (not collated).
Collated Not collated
1Load paper.
2Load an original document faceup into the ADF or facedown on the scanner glass.
3From the home screen, navigate to Number of Copies:
Copy > Number of Copies
4Enter the number of copies you want to print, and then touch Accept.
5Touch More Options.
6Scroll to Collate, and then touch 2121.
7Press .
Repeating an image on one page
You can print the same page image multiple times on one sheet of paper. This option is helpful when creating items
such as labels, decals, flyers, and handouts.
1Load paper.
2Load an original document facedown on the scanner glass.
3From the home screen, navigate to Copies per Sheet:
Copy > More Options > Copies per Sheet
4Select the number of times to repeat the image on a page: once, four times, nine times, or 16 times, and then
touch Accept.
5Press .
Copying multiple pages on one sheet
The Pages per Sheet setting lets you copy multiple pages on one sheet by printing smaller images of each page. For
example, you can condense a 20-page document into five pages if you use this setting to print four page images per
sheet.
1Load paper.
2Load an original document faceup into the ADF or facedown on the scanner glass.
3From the home screen, navigate to Pages per Sheet:
Copy > More Options > Pages per Sheet
Copying
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							4Select the number of pages that you want to copy on a sheet of paper, and then touch Accept. You may choose
to copy one, two, or four page images on a sheet.
Note: If you are copying four pages in landscape format, scan pages 3 and 4 first, and then scan pages 1 and 2.
5Press .
Making a duplex copy
Making a duplex copy automatically
The automatic duplex unit, available only on selected printer models, supports letter- and A4-size paper. If you
purchased a model without automatic duplex, or if you need to make duplex copies using other paper sizes, then
see the instructions for making a duplex copy manually.
Note: You cannot make duplex copies on envelopes, card stock, or photo paper.
1Load paper.
2Load an original document faceup into the ADF or facedown on the scanner glass.
3From the home screen, navigate to 2-Sided Copies:
Copy > More Options > 2-Sided Copies
4Choose the duplex option that matches your original document, and then touch Accept:
If you are copying a one-sided document, then touch 1-Sided to 2-Sided.
If you are copying a two-sided document, then touch 2-Sided to 2-Sided.
5Press  to save the first page of the document to the printer memory.
6Follow the instructions on the display.
Making a duplex copy manually
1Load paper.
2Load an original document faceup into the ADF or facedown on the scanner glass.
3From the home screen, touch Copy.
4Press  to print on one side of the paper.
5Load the next page of the document:
If you are copying a one-sided document, then load the next page faceup into the ADF or facedown on the
scanner glass.
If you are copying a two-sided document, then flip the original document, and then reload it faceup into the
ADF or facedown on the scanner glass.
Copying
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							6Remove the paper from the paper exit tray, and then reload the paper to print the other side of the document.
2
1
3
7Press .
Canceling copy jobs
To cancel a copy job, press .
Scanning stops and the printer returns to the previous menu.
Copying
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							Scanning
ADFScanner glass
Use the ADF for multiple-page documents.
Note: The ADF is available only on selected models. If you
purchased a printer without an ADF, then load original
documents or photos on the scanner glass.
Use the scanner glass for single pages, small items (such as
postcards or photos), transparencies, photo paper, or thin
media (such as magazine clippings).
Tips for scanning
When using the ADF, adjust the ADF paper guide to the width of the original document.
When using the scanner glass, close the scanner lid to avoid dark edges on the scanned image.
Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
Select the PDF file type if you want to scan multiple pages and save them as one file.
Scanning to a local or network computer
1Load an original document faceup into the ADF or facedown on the scanner glass.
2From the home screen, navigate to Scan to Computer:
Scan > Scan to Computer
3Touch USB-Connected Computer or the name of a network computer.
The local or network computer is the destination that will receive the scan. Wait until the printer has finished
downloading a list of the scan applications available on the selected computer.
Scanning
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							Notes:
If the printer is connected only to a local computer, then the printer will automatically download a list of the
scan applications.
You may be prompted to enter a PIN if the computer requires it. Enter the PIN using the keypad.
To assign a computer name and a PIN to the computer, see the Help for the printer software associated with
your operating system.
4Select an application, and then touch Accept.
5Select the color, resolution quality and the original image size. If necessary, touch Accept each time you make a
selection.
6Press  to start scanning.
The scan is complete when the application you selected in step 4 opens on the destination computer, and the scan
appears within the application as a new file.
Scanning to a flash drive or memory card
Before you begin, make sure your flash drive or memory card is not write protected.
1Load an original document faceup into the ADF or facedown on the scanner glass.
2From the home screen, navigate to Scan to Memory Device:
Scan > Scan to Memory Device
3Insert the flash drive or memory card.
Notes:
The printer reads only one memory device at a time.
If a flash drive is inserted into the USB port while a memory card is in the card slot, then a message appears
on the display prompting you to select which memory device to use.
4Select the output file type you want to create.
Note: Select the PDF file type if you want to scan multiple pages and save them as one file.
5Select the color, resolution quality, and original image size. If necessary, touch Accept each time you make a
selection.
6Press  to start scanning.
The scan is complete when a message appears on the printer control panel indicating that the file you scanned has
been saved.
Scanning photos into an editing application
Using the printer control panel
1Load an original document faceup into the ADF or facedown on the scanner glass.
2From the home screen, navigate to Scan to Computer:
Scan > Scan to Computer
Scanning
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							3Touch USB-Connected Computer or the name of a network computer.
The local or network computer is the destination that will receive the scan. Wait until the printer has finished
downloading the list of scan applications available on the selected computer.
Notes:
You may be prompted to enter a PIN if the computer requires it. Enter the PIN using the keypad.
To assign a computer name and a PIN to the computer, see the Help for the printer software associated with
your operating system.
4Select an application, and then touch Accept.
5Select the resolution quality and the original image size. Touch Accept each time you make a selection.
6Press  to start scanning.
The scan is complete when the application you selected in step 5 opens on the destination computer, and the scan
appears within the application as a new file.
Using the printer software
For Windows users
1Load a photo or photos facedown on the scanner glass.
2Click  or Start.
3Click All Programs or Programs, and then select the printer program folder from the list.
4Select Printer Home.
5Choose your printer from the printer drop-down list.
6Click Photo.
If you want to scan a single photo, or multiple photos as a single image, then select Single photo.
I f  y o u  w a n t  t o  s c a n  m u l t i p l e  p h o t o s  a t  o n c e  a n d  s a v e  t h e m  a s  s e p a r a t e  i m a g e s ,  t h e n  s e l e c t  Split into individual
photos.
Note: Allow at least 1/4 inch of space betwee n photos if you want to scan multiple photos at once and save
them as separate images.
Scanning starts and the scan progress dialog appears.
7Save the photo or photos and open in a photo editing application to edit.
For Macintosh users
1Load a photo or photos facedown on the scanner glass.
2From the Finder desktop, double-click the printer program folder.
3Double-click the printer Center to open the All-In-One Center.
4From the “What is being scanned?” menu on the main screen, select Photo.
5From the “How will the scanned image be used?” pop-up menu, choose To be printed or To be viewed on
monitor/Web page.
6From the “Send scanned image to” menu, choose a destination folder or application for the scanned image.
Scanning
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							7If you have several images to scan, then select Prompt for multiple pages.
8Click Preview/Edit.
The Scan dialog appears.
9Adjust the image and scan settings as needed.
10Click Scan.
Scanning documents into an editing application
An Optical Character Recognition (OCR) application allows you to edit an original text document that has been
scanned. In order for this to work, you must have an OCR application stored on a local or network computer and you
must be able to choose it from the list of applications when you set up the scan.
When selecting settings for the scan:
Select to scan to the local computer or network computer where the OCR is installed.
Select to scan to the highest resolution.
For Windows users
1Load an original document faceup into the ADF or facedown on the scanner glass.
2Click  or Start.
3Click All Programs or Programs, and then select the printer program folder from the list.
4Select Printer Home.
5Choose your printer from the printer drop-down list.
6Click Document.
Scanning starts and the scan progress dialog appears.
7When the scan is finished, save the document in a word-processing application.
8Open the document in the selected application to edit it.
For Macintosh users
1Load an original document faceup into the ADF or facedown on the scanner glass.
2From the Finder desktop, double-click the printer program folder.
3Double-click the printer Center to open the All-In-One Center.
4From the “What is being scanned?” menu on the main screen, select a document type other than Photo.
5From the “How will the scanned image be used?” pop-up menu, choose To be edited (OCR).
6From the “Send scanned image to” menu, choose a word-processing application to use for editing.
7Click Scan.
8Open the scanned document from a word-processing application to edit it.
Scanning
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							Scanning directly to e-mail using the printer
software
For Windows users
1Load an original document faceup into the ADF or facedown on the scanner glass.
2Click  or Start.
3Click All Programs or Programs, and then select the printer program folder from the list.
4Select Printer Home.
5Choose your printer from the printer drop-down list.
6Click Email, and then select Photo, Document or PDF.
Note: You can select Document only if an OCR application is stored on your computer.
Scanning starts and the scan progress dialog appears.
7When the scan is finished, a new e-mail message is created with the scanned document automatically attached.
8Compose your e-mail message.
Note: If your e-mail program does not open automatically, then you can scan the document to the computer and
then send it through e-mail as an attachment.
For Macintosh users
1Load an original document faceup into the ADF or facedown on the scanner glass.
2From the Finder desktop, double-click the printer program folder.
3Double-click the printer Center to open the All-In-One Center.
4From the “What is being scanned?” menu on the main screen, select a document type.
5From the “How will the scanned image be used?” menu, choose To be viewed on monitor/web page.
6From the “Send scanned image to” menu, choose an application.
7Click Scan.
8Retrieve the scanned image from the application, and then send it through e-mail as an attachment.
Scanning to a PDF
For Windows users
1Load an original document faceup into the ADF or facedown on the scanner glass.
2Click  or Start.
3Click All Programs or Programs, and then select the printer program folder from the list.
4Select Printer Home.
Scanning
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							5Choose your printer from the printer drop-down list.
6Click PDF.
Scanning starts and the scan progress dialog appears.
7Save the document as a PDF.
For Macintosh users
1Load an original document faceup into the ADF or facedown on the scanner glass.
2From the Finder desktop, double-click the printer program folder.
3Double-click the printer Center to open the All-In-One Center.
4From the “What is being scanned?” menu on the main screen, choose a document type.
5Customize the settings as needed.
6Click Scan.
7Save the document as a PDF.
Scanning FAQ
How can I improve the quality of a scan?
Make sure your original documents are in good condition.
Make sure the application that receives the scanned document is appropriate. For example, if you are scanning
a photo to edit it, then make sure you choose a photo editing application to receive the scan. If you are scanning
a document to edit the text, then make sure you choose an OCR application.
Use a high resolution.
How do I scan in black and white?
Color is the default for all scans. To scan in black and white, do the following:
1From the home screen of the printer control panel, touch Scan.
2Choose a scan destination.
3Select the settings for the scan.
4From the Scan Options screen, touch .
Why am I being asked for a PIN?
PINs are a security measure used to restrict the scanned information from going into certain locations, or to keep
what is being scanned from being seen or used by others. You may be prompted to enter a PIN if the network
computer you are scanning to requires one.
To learn how PINs get assigned to network computers, see the Help for the printer software associated with your
operating system.
Scanning
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							What is an application list, and how do I update it?
When you scan a file, you can choose which application to use to open it on your computer. The printer downloads
this application list from your computer when scanning for the first time. If you do not see the application you want
on the list, or if you install new applications on your computer, then update the application list in the printer.
Updating the application list
1From the home screen of the printer control panel, navigate to Scan to Computer:
Scan > Scan to Computer
2Select a local or network computer to receive the scan.
3From the list of scan applications available on the selected computer, touch REFRESH, and then touch Accept.
This updates the application list in the printer.
Canceling scan jobs
Press  on the printer control panel, or click Cancel on the computer screen.
Scanning
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