Lexmark E240n User Manual

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1Printer overview
250-sheet trayPaper support 150-sheet output bin
Operator panel
Manual feederFront cover
Optional 550-sheet drawer
Rear paper exit
Power button
Dust cover
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Printer overview
The operator panel has 5 lights and 2 buttons.
Note:The Continue button also functions as a light.
Press and release Continue to resume printing.
Press and release Continue  twice quickly to display a secondary error code.
Press and release Cancel  to cancel the job currently printing.
Press and hold Cancel  until all of the lights come on to reset the printer.
Ready
Toner Low / Replace PC Kit
Load Paper
Paper JamContinue
Cancel
Error
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2Installing software for local printing
Before installing printer software
A local printer is a printer attached to a computer using a USB or parallel cable. You must install some necessary printer 
software on the computer before connecting the USB cable.
Windows
The drivers CD can be used to install software on most Windows operating systems. If the operating system is not 
supported by the CD, the Add Printer Wizard must be used. Updates for the printer software may be available on the 
Lexmark Web site at www.lexmark.com.
Installing printer software using the drivers CD
You can install printer drivers and software for the following operating systems using the drivers CD:
Windows Server 2003
Windows Server 2003 x64
Windows XP
Windows XP x64 bit Edition
Windows 2000
Windows 98 Second Edition
Windows Me
Windows NT 4.x (USB not supported)
1Insert the drivers CD. If the CD does not launch automatically, click StartÆ Run, and type D:\Setup.exe in the 
Run dialog (where D is the letter of the CD-ROM drive).
2Select the Local install path, and follow the instructions on the screen.
3Connect the USB cable, and turn on the printer. The Plug and Play screen appears, and a printer object is created 
in the printers folder of the computer.
Installing printer software through the Add Printer Wizard
The following operating systems must use the Add Printer Wizard to install printer software:
Windows 95 (USB not supported)
Windows 98 First Edition (USB not supported)
1Insert the drivers CD. If the CD launches automatically, click Exit. 
2Launch the Add Printer Wizard. 
3When prompted, select to install a Local printer, then click Have Disk.
4Specify the location of the printer software on the drivers CD. The path should be similar to the following: 
D:\Drivers\Print\Win_9xMe\ where D is the letter of the CD-ROM drive.
5Click OK. 
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Macintosh
Installing optional printer software
If you want to use any of the other software applications available on the drivers CD, now is a good time to set them up.
Local Printer Settings Utility
The Local Printer Settings Utility, a printer configuration utility, gives you the ability to change and save printer settings on a 
locally (USB and parallel) connected printer. User default settings remain in effect until you make other selections, or until 
you restore the original printer settings (called preset factory default settings). The configurable settings are organized 
according to menu. You can change settings such as Toner Darkness, Power Saver, Default Paper Size, and Default Paper 
Ty p e .
Installing the Local Printer Settings Utility
1Launch the drivers CD.
2Click Install Printer Software.
3Select the Custom install path.
4Under Tools, select Local Printer Settings Utility. 
5Click Finish to complete the installation. 
Use the printer driver to make changes to settings for individual print jobs, which will override the default settings on the 
printer. To access the Local Printer Setup Utility from your desktop, click Start
Æ ProgramsÆ Lexmark Æ Local 
Printer Settings Utility.
Macintosh
Mac OS 9.x or later is required for USB printing. To print locally to a USB-attached printer, create a desktop printer icon 
(Mac OS 9), or create a queue in Print Center / Printer Setup Utility (Mac OS X).
Note:A PPD for the printer is also available in a downloadable software package on the Lexmark Web site 
at www.lexmark.com.
Creating a queue in Print Center / Printer Setup Utility (Mac OS X) 
1Install a PostScript Printer Description (PPD) file on the computer. A PPD file provides detailed information about 
the capabilities of a printer to the Macintosh computer.
aInsert the drivers CD.
bDouble-click the installer package for the printer. 
cClick Continue on the Welcome screen and again after viewing the Readme file.
dClick Continue after viewing the license agreement, and click Agree to accept the terms of the agreement. 
eSelect a Destination, and click Continue. 
fOn the Easy Install screen, click Install.
gEnter the user password, and click OK. All the necessary software is installed on the computer.
hClick Close when installation is complete. 
2Open Finder, click Applications, and click Utilities.
3Double-click Print Center or Printer Setup Utility. 
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UNIX/Linux
4Do one of the following:
If the USB-attached printer appears in the Printer List, quit Print Center or Printer Setup Utility. A queue has 
been created for the printer.
If the USB-attached printer does not appear in the Printer List, make sure the USB cable is properly 
connected and the printer is turned on. After the printer appears in the Printer List, quit Print Center or Printer 
Setup Utility.
`
Creating a desktop printer icon (Mac OS 9.x)
1Install a PostScript Printer Description (PPD) file on the computer. A PPD file provides detailed information about 
the capabilities of a printer to the Macintosh computer.
aInsert the drivers CD.
bDouble-click Classic, and double-click the installer package for the printer.
cChoose the language needed for use, and click Continue.
dClick Continue after viewing the Readme file.
eClick Continue after viewing the license agreement, and click Agree to accept the terms of the agreement.
fOn the Easy Install screen, click Install. All the necessary files are installed on the computer.
gClick Close when installation is complete.
2Do one of the following:
For Mac OS 9.0: Open Apple LaserWriter.
For Mac OS 9.1–9.x: Open Applications, and click Utilities.
3Double-click Desktop Printer Utility.
4Select Printer (USB), and click OK.
5In the USB Printer Selection section, click Change. If the printer does not appear in the USB Printer Selection list, 
make sure the USB cable is properly connected, and the printer is turned on.
6Select the name of the printer, and click OK. The printer appears in the original Printer (USB) window.
7In the PostScript Printer Description (PPD) File section, click Auto Setup. Make sure the printer PPD now 
matches the printer in use.
8Click Create, and click Save.
9Specify a printer name, and click Save. The printer is now saved as a desktop printer.
UNIX/Linux
Local printing is supported on many UNIX and Linux platforms, such as Sun Solaris and Red Hat.
The Sun Solaris and Linux packages are available on the drivers CD and on the Lexmark Web site at www.lexmark.com. 
The UNIX/Linux User’s Guide in each package gives detailed instructions for installing and using Lexmark printers in UNIX 
and Linux environments.
All the printer driver packages support local printing using a parallel connection. The driver package for Sun Solaris 
supports USB connections to Sun Ray appliances and Sun workstations.
Visit the Lexmark Web site at www.lexmark.com for a complete list of supported UNIX and Linux platforms. 
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3Installing software for network printing
Windows
In Windows environments, network printers can be configured for direct printing or shared printing. Both network printing 
methods require the installation of printer software and the creation of a network printer port.
Follow the steps for the printing configuration and operating system in use to configure the network printer:
Installing software for direct printing
1Launch the drivers CD.
2Follow the instructions on the screen. Select the Suggested path to accept the defaults. Select Custom to choose 
the software that is installed. The printer is automatically discovered on the network, an IP address is assigned, 
and a network printer object is created in the printers folder.
3Print a test page to verify printer installation.
4Repeat steps 1–4 on every computer you want to enable to print directly to the network printer.
Printing configuration
Go to 
page
Direct IP printing
 Printer is connected directly to the network using a 
network cable, such as Ethernet.
 Printer drivers are typically installed on each network 
computer.16
Shared printing
 Printer is connected to one of the computers on the 
network using a local cable, such as USB.
 Printer drivers are installed on the computer attached 
to the printer.
 During driver installation, the printer is set up to be 
“shared” so that other network computers can print to 
it.17
Printer
Clients
Server
ClientsPrinter
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Windows
Setting up shared printing 
Setting up shared printing requires several steps and should be done in the following order:
1Install the software on the computer attached to the printer.
2Share the printer on the network.
3Connect other network computers to the printer.
Installing software on the computer attached to the printer
1Launch the drivers CD.
2Follow the instructions on the screen.
3Connect the USB cable to the printer. Once Plug and Play is finished, a printer object will be created in the Printers 
folder.
4Print a test page to verify local printer installation. 
Sharing the printer on the network
1Open the Printers folder of the operating system.
2Select the printer object.
3Open the Properties of the printer, and click the option to share the printer. This requires assigning a shared name 
to the printer.
4Click OK. If files are missing, prompts may appear to request the operating system CD.
5Check the following to make sure the printer was successfully shared.
The printer object in the Printers folder now has a shared indicator. For example, in Windows NT 4.0, a hand 
appears under the printer object.
Browse Network Neighborhood. Find the host name of the attached computer, and look for the shared name 
assigned to the printer.
Connecting other network computers to the printer
The printer driver or a subset of the driver information must be installed on every network computer that you want to enable 
to print to a shared printer. 
Using the peer-to-peer method
With this method, the printer driver is fully installed on each network computer. Each network computer retains control of 
driver modifications. Each network computer handles the print job processing.
1Launch the Add Printer Wizard.
2Select the option to add a network printer. 
3Enter the printer name or URL (if on the Internet or an intranet), and then click Next. If the printer name or URL is 
unknown, leave the text box blank, and then click Next.
4Select the network printer from the Shared printers list. If the printer is not listed, enter the path of the printer in the 
text box. The path looks similar to the following: \\\.
The server host name is the name of the server computer that identifies it to the network. The shared printer name 
is the name assigned during the server installation process.
5Click OK. When prompted, select whether this printer will be the default printer for the client.
6When installation is complete, print a test page to verify.
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Windows
7Repeat steps 1–6 on every network computer you want to enable to print to the shared printer.
Using the point-and-print method
Note:Point and print may not be supported in some 64 bit environments. Refer to the Lexmark Web site at 
www.lexmark.com for the latest information. Look for a Knowledgebase article about 64 bit support 
for the printer. Contact the place you purchased the printer for more information.
This method is usually the best use of system resources. The computer attached to the printer handles driver modifications 
and print job processing for all print jobs including those routed from other network computers. This lets the other network 
computers return to applications much faster. With this method, a subset of driver information is copied from the computer 
attached to the printer across the network to the other computers. This is just enough information to send a print job to the 
printer.
1On the next network computer you want to enable to print to the printer, double-click Network Neighborhood or 
My Network Places on the desktop.
2Locate the host name of the computer attached to the printer, and double-click the host name.
3Right-click the shared printer name, and select the option to install the printer on your computer.
Wait a few minutes for the printer software to be copied from the computer attached to the printer to the computer 
you are working on, and for a new printer object to be added to the Printers folder. The time this takes varies 
based on network traffic and other factors.
4Close Network Neighborhood or My Network Places.
5Print a test page to verify printer installation.
6Repeat steps 1–5 on every network computer you want to enable to print to the shared printer.
Installing optional printer software
If you want to use any of the other software applications available on the drivers CD, now is a good time to set them up. 
They can be installed by following the Custom install path. 
Helpful tips for network printing
Assigning a printer IP address
If your network is using DHCP, an IP address is automatically assigned after you connect the network cable to the printer.
1Look for the address under the “TCP/IP” heading on the network setup page. See Printing a network 
setup page.
2Go to Verifying the IP settings on page 19.
If your network is not using DHCP, then you must manually assign an IP address to the printer. An easy way to do this is to 
use the IP Setup Utility.
Detailed instructions about installing and using this utility are located on the drivers CD that shipped with your printer. 
Launch the CD, and then click View Documentation
Æ Software and UtilitiesÆ IP Setup Utility. 
To use this utility, you will need to know the printer’s 12-digit physical address or Universally Administered Address (UAA). 
Look for the UAA entry on the network setup page you printed earlier. You can use either the MSB or canonical form of the 
UAA.
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Macintosh
Printing a network setup page 
You need to print the menu settings page. If your printer is set up on a network, you also need to print the network setup 
page. If your printer is locally attached, you also need to print a test page.
Follow these steps to print both the menu settings page and the network setup page. 
1Make sure the printer is on, and briefly press the operator panel button   to print the page.
2On the menu settings page:
Verify that the options you installed are correctly listed under “Installed Features.”
If an option is not listed under Installed Features, turn off the printer, unplug the power cord, and reinstall the 
option.
Verify the amount of memory installed is correctly listed under “Printer Information.”
Verify that the paper trays are configured for the sizes and types of paper you loaded.
Note:Save the network setup page after it prints. You will use it in the other steps.
3On the network setup page, confirm that Status is “Connected.”
If Status is “Not Connected,” your LAN drop may not be active or your network cable may be malfunctioning. 
Consult your network support person for a solution, and then print another network setup page to verify that you 
are connected to your network.
Verifying the IP settings
1Print another network setup page. Look under the “TCP/IP” heading, and make sure the IP address, netmask, and 
gateway are what you expected. See How to print the menu settings and network setup pages on page 85 
for more information.
Note:To display a command prompt on a Windows computer, click Start
Æ ProgramsÆ Command 
prompt (or Accessories
Æ Command prompt if using Windows 2000).
Ping the printer, and verify that it responds. For example, at a command prompt on a network computer, type ping followed 
by the new printer IP address (for example, ping 192.168.0.11). If the printer is active on the network, you should receive 
a reply.
Macintosh
To print to a network printer, each Macintosh user must install a custom PostScript Printer Description (PPD) file, and either 
create a desktop printer on the computer (Mac OS 9.x) or create a print queue in Print Center (Mac OS X).
Note:A PostScript Printer Description (PPD) file provides detailed information about the capabilities of a 
printer to UNIX or Macintosh computers.
Mac OS X
Step 1: Install a custom PPD file
1Install a PostScript Printer Description (PPD) file on the computer. 
aInsert the drivers CD.
bDouble-click the installer package for the printer. 
cClick Continue on the Welcome screen and again after viewing the Readme file.
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UNIX/Linux
dClick Continue after viewing the license agreement, and click Agree to accept the terms of the agreement. 
eSelect a Destination, and click Continue.
fOn the Easy Install screen, click Install.
gEnter the user password, and click OK. All the necessary software is installed on the computer.
hClick Close when installation is complete.
Step 2: Create a print queue in Print Center or Printer Setup Utility
Using IP Printing
Follow these steps to create a print queue using IP Printing. 
1Open Finder, click Applications, and click Utilities.
2Double-click Print Center or Printer Setup Utility.
3Choose Add Printer from the “Printers” menu.
4Choose IP Printing from the pop-up menu.
5Enter the IP address or the printer DNS name in the Printer Address box.
6Choose Lexmark the printer manufacturer from the “Printer Model” pop-up menu.
7Select the new printer from the list, and click Add.
8Verify printer installation:
aOpen Finder, click Applications, and click Tex t E d i t.
bChoose Print from the “File” menu.
cChoose Summary from the “Copies & Pages” pop-up menu. 
dDo one of the following:
If the PPD file displayed in the Summary window is correct for the printer, then printer setup is complete.
If the PPD file displayed in the Summary window is not correct for the printer, delete the printer from the 
printer list in Print Center or Printer Setup Utility, and repeat the step for installing a custom PPD file.
UNIX/Linux
The printer supports many UNIX and Linux platforms, such as Sun Solaris and Red Hat. Visit the Lexmark Web site at 
www.lexmark.com for a complete list of supported UNIX and Linux platforms.
Note:The Sun Solaris and Linux packages are available on the drivers CD.and on the Lexmark Web site 
at www.lexmark.com.
Lexmark provides a printer driver package for each supported UNIX and Linux platform. The User’s Guide in each package 
gives detailed instructions for installing and using Lexmark printers in UNIX and Linux environments.
These packages are available for download from the Lexmark Web site. The driver package needed is also on the drivers 
CD.
UNIX/Linux
The printer supports both UNIX and Linux network environments.
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