Kyocera KM C3232 User Manual

							Preparation for Usage
2-35
Modifying Common Address Book
Register a destination in the common address book. 
E-Mail Common Address Book ... address book used when sending e-mail attachments
Scan to PC Common Address Book ... address book used to directly send to recipient computer
FTP Common Address Book ... address book used to send data to an FTP server 
NOTE: New addresses may also be registered.
A web browser can also be used to make additions to the Common Address Book. 
Use Address Editor to add entries to the E-Mail Common Address Book and the Scan to PC 
Common Address Book. 
E-Mail Common Address Book and Scan to PC Common Address Book registration fields are as 
follows. 
The configuration items for the FTP Common Address Book are as follows.  Configuration Item Description
E-mail address For Send E-mail, sends graphic image as an e-mail attachment 
to this address.
IP address or host name For Scan to PC, sends graphic image data to the computer at 
this address. 
Name to display Configure the destination name to be displayed in the Address 
Book. 
Save folder No. For Scan to PC, the folder number set as the destination. Set 
the folder corresponding to this number with the Scanner File 
Utility on the destination computer. 
Add dest. For group registration, add the destination to be added to the 
group from the Common Address Book. 
Configuration Item Description
IP address or host name Graphic images are sent to the FTP server at this address. 
Name to display Configure the destination name to be displayed in the Address 
Book. 
Port Enter the port number for the FTP server. (Usually 21)
Path Enter the path to the folder to which you wish to upload. For 
example, to save to a ScanData folder in the home directory, 
input ScanData. Data will be saved to the home directory if 
nothing is input. 
User Name & Password Input the user name and password used to logon to the FTP 
server. This item is displayed if Skip Auth. info Input is set to 
[On]. 
Skip Auth. info Input If set to [On], users are not prompted for user name and 
password when sending. To set to [On], register User Name & 
Password. 
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							Preparation for Usage
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1Press the Scanner key. 
2Press [Edit Addr. Book]. 
3Input the sending user’s user number 
and press [Enter]. 
NOTE: Input the user number registered during user registration. For example, in the screen shown 
in the process on page2-34 for Step 3, the user number for User A is ‘001’. 
If a password was set during user registration, enter that password. 
4Select the Common Address Book you 
wish to edit. 
5To add a destination, press [Register 
new dest.] and go to Step 6. 
To add a group, press [Register new 
group] and go to Step 7. 
To edit a destination that already exists 
or to add a destination to a group, press 
[S] or [T] to select the destination you 
wish to modify and press [Address 
Properties] ([Correct Dest. Info]) and 
make the modifications. 
To delete a registered destination, press [S] or [T] to select the destination and press [Delete]. 
scanner function.
Scan to PC TWAI NEdi t
Add r . Bo o k
Cha nge
User Info.
History Re ca l l  P r o g r a m
of Sendi ng 08/08/’05 14:00
Scan to
FTP
Stopde.
(with #key) User number
Cl e a r
Enter
Edi t Addr ess Book
Select the listCommo n
Send Emai lCommon
Scan to PC Select the list to edit.
FTP Common
Add . Bo o k
Endto PC
t.DestinationAddr ess
Properties 0-9
Delete
Re g i ste r
new gr oup Re g i ste r
new dest. Up
Down
# of register . 2/100 UserGroup User B
GHI
OPQRXYZ
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							Preparation for Usage
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6Destination Registration
Select the item to be configured using 
[S] or [T] and press [Change #]. The 
settings configuration screen is 
displayed. Follow the screen instructions 
to make the changes. When done, press 
[Complete entering] to save the 
destination. 
7Group Registration
Press [Information], press [S] or [T] to 
select the item to be configured and 
press [Change #]. The settings 
configuration screen is displayed. Follow 
the screen instructions to make the 
changes. 
Press [Destination] and press [Add 
dest.]. The destination registration 
screen is displayed. Press [S] or [T] to 
select the destination to be added and 
press [Add]. 
When done, press [Complete entering] 
to save the group. 
NOTE: Perform destination registration before group registration. Destinations will not be shown in 
the list until destinations have been registered. 
Group registration is not possible for Scan to FTP. 
Configuring Date/Time and Time Difference
Configure the necessary regional information for the e-mail sending functionality. 
The time the e-mail was sent from the scanner will be recorded as the transmission time in the 
e-mail header. Follow the steps below to set the date, current time and time difference from GMT 
(Greenwich Mean Time). 
1Press the System Menu/Counter key. 
New Dest. Register
(Not specified) Re g i str a .l i st:Sca n to  PC a ddr e ss b o o k
Ch a nge  # (Not specified)
(Not specified) Setti ng item
I P addr ess or  host name
Name to display
Sav e fol der  No.Setting value
Information
# of r e
Regi ster  new gr oup
(Not specified) Re g i str a .l i st:Sca n to  PC a ddr e ss b o o k
Ch a nge  # (Not specified) Setti ng item
Name to display
Passwor dSetting value
Information
Desti nation
# of r e
Regi ster  new gr oup
10.111.111.112 Re g i str a .l i st:Sca n to  PC a ddr e ss b o o k
Ad d 10.111.111.113
10.111.111.114 Displ ay name
UserA
UserB
UserCDestination
Informationdest.
Desti nation
# of r e Del ete
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							Preparation for Usage
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2Press [Machine Default]. 
3Use the numeric keys to enter the 4 digit management code. The default setting is 2500 for the 
25/20 ppm model and 3200 for the 32/25 and 32/32 ppm models. 
If the correct management code has been entered, the Machine Default screen will be displayed. 
NOTE: If the optional security kit has been installed, the management code is 8 digits long. The 
default setting is 25002500 for the 25/20 ppm model and 32003200 for the 32/25 and 32/32 ppm 
models. 
4Press [S] or [T] to select Time 
difference and press [Change #]. 
5Press [+] and [–] to set the time 
difference. 
Example: Washington - GMT-5:00, 
London - GMT 0:00
6Press [Close]. Settings are saved. 
7Press [S] or [T] to select Date/Time 
and press [Change #]. 
System Menu / Counter
Sy stem Menu
Defaul t Co p y
L anguage
Accounti ng Job
Defaul t Scanner
Defaul t Ma ch i n eDefaul t Pr i nter
Setti ng MP  tr a y
Management BOX
Management Document
Or i g. Si ze Re g i s te r
Re p o r t Pri nt
Sy stem Menu
System Menu / Counter
Notify (Ready)
N o ti fy  ( Atte nti o n)
Si l ent Mode
Date/Ti me
Time differenceCha nge  # Defaul t menu
On
On
On
‘05/07/20 14:00Setti ng mode Ma ch i n e  D e f a u l t
GMT+01:00
Ti me di ffer e nce
GMT+01:00
Sy stem MenuBa ck
Ma ch i n e  D e f a u l t -
Sy stem Menu
System Menu / Counter
Notify (Ready)
N o ti fy  ( Atte nti o n)
Si l ent Mode
Date/Ti me
Time difference Change #Defaul t menu
On
On
On
‘05/07/20 14:00Setti ng mode Ma ch i n e  D e f a u l t
GMT+01:00
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							Preparation for Usage
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8Press [+] and [–] to set the time and 
date. 
NOTE: Set the date and time after setting the time difference. 
Daylight savings time is disabled if daylight savings time and time/date are changed at the same 
time. 
9Press [Close]. Settings are saved. 
Installing the Scanner Utilities 
The CD-ROM contains the following utilities for this scanner system. 
• Scanner File Utility
• Address Book for Scanner
• Address Editor (Administrator Tool)
• DB Assistant (Administrator Tool)
• TWAIN Source
The following procedures are based on a Windows XP installation, but the same procedure may be 
followed to install on other Windows operating systems.
1Start up Windows. 
Close any other running applications. 
2Insert the included Software Library CD-ROM into the 
CD-ROM drive.
A usage agreement is displayed. Click the Accept 
button to accept the agreement terms. The Main Menu 
screen is displayed. 
If the screen is not displayed even after loading the 
CD-ROM, open the CD-ROM drive letter and 
double-click on the setup.exe file shown in the 
window. 
3Click on Scanner Utilities. 
Date/Ti me
Yea r
Sy stem MenuBa ck
Ma ch i n e  D e f a u l t -
O
Mo n th
Day
Ti me.2005
.7
.20
14:00
O S
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							Preparation for Usage
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4Click on the name of the utility you would like to install. 
The installation screen for the utility is displayed. Follow the screen prompts to perform the 
installation. 
Using the Scanner File Utility 
This section explains the necessary software installation and configuration steps to use the Scanner 
File Utility to use the Scan to PC functionality. 
Installing Scanner File Utility
This section explains how to install the Scanner File Utility. 
1Display the Scanner Utilities screen, referring to Steps 1-3 of Installing the Scanner Utilities on 
page2-39. 
2Click on Scanner File Utility. 
3Click the Next button. 
4Confirm the installation directory and 
click the Next button. 
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							Preparation for Usage
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5Select Install a desktop mode and click 
the Next button. 
6Select the components to install and 
click the Next button. 
7Click the Next button. 
8Click the Finish button. 
Registering File Save Folders
Specify in Scanner File Utility which folders to use to save scanned documents. 
NOTE: The following explanation is based on a Desktop Mode installation of Scanner File Utility. 
1Launch the Scanner File Utility by clicking on the start Menu and clicking Programs J Scanner 
User Software J Scanner File Utility. 
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							Preparation for Usage
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2Double-click the Scanner File Utility icon 
shown in the taskbar to show the start 
dialog box. 
3Click the Setup button. 
4Click the New button. 
5Input the file save folder number in the 
No. column and click the ... button. 
NOTE: Input a number (from 1-100) for the file save folder No. column. 
Enter the file save folder number from the No. column (001 in this example) into Save Number in 
Step 5 of Setting from a Web Browser on page2-44. 
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							Preparation for Usage
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6Choose a folder and click the OK button.
7Click the OK button. 
8The save folder is registered. Click the 
OK button. 
9Click the OK button. 
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							Preparation for Usage
2-44
Setting from a Web Browser 
Register users into this device using a web browser. 
NOTE: The network configuration for this device must be done before performing this setting. 
Contact your system administrator. 
This function is not available during scanning. Verify that the scanner function is not in use before 
configuring. 
1Start Internet Explorer or another web browser. 
2Input the device’s IP address into the 
web browser’s address bar and press 
the Enter key on the your keyboard. 
NOTE: Check with your administrator for the device IP address. 
Please note that the IP address set for scanning functionality and the IP address set for printing 
functionality are different. 
3Click on Sender List. 
4Click on the number of the Sender 
(User) List to register. 
5Input the Registration Name, Address 
of Address Book installed PC, and 
Save Number.
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