Kyocera KM C3232 User Manual

							Basic Operation
3-19
Canceling a Print Job
Follow the steps below to cancel printing and clear data. 
Canceling a Print Job Currently Being Processed 
Use the printer screen to cancel a print job that is currently spooling. 
1Press the Printer key. 
2Press [Cancel]. 
3 Select the interface to cancel. 
4Printing is canceled. 
Or i g. Page
Ca n ce l
Processing.
11×8½
Network I/F
User name: NO USER NAME
Se l e ct i nte r fa ce  to  ca nce l  the  jo b .
OnBa ck
USB Network
Ser i al Par al l el Current
Job
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							Basic Operation
3-20
Scanner Operation
This section explains basic scanner operation. The following 5 methods may be used to scan 
originals. 
• Scan an Image for Send E-mail...3-20
• Scan an Image for Scan to PC...3-23
• Scan an Image Using TWAIN...3-27
• Database Connection Setup...3-28
• Scan an Image for Scan to FTP...3-32
Scan an Image for Send E-mail
Use Send E-mail to send a scanned original image to an e-mail recipient as an attachment. 
Before using Send E-mail
This operation requires the scanner SMTP to be set (see Scanner Basic Settings on page2-32). 
Also, the Registered Name and E-mail Address for the destination must also be registered (see 
Registering User Information on page2-34). 
NOTE: refer to Modifying Common Address Book on page2-35 for how to add to the Common 
Address Book from the operation panel. 
Scan an image for Send E-mail
1Press the Scanner key. 
2Press [Send E-mail]. 
3Select a destination (user name). Either 
press the number key or use the 
numeric keys to enter the user number 
and press [Enter]. 
Select scanner function.
Send
Database
Connecti onScan to PC TWAINRe ca l l  P r o g r a m
E- mai l08/08/’0
5
Scan to
FTP
Stopname.
User  number
(with #key)
Enter
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							Basic Operation3-21
NOTE: If the scanner default setting for  Selec. of senders (users) is set to [On], user number 001 
will automatically be selected. 
If a password was entered when the user was regi stered, the password input screen is displayed. 
Input the password and press [Enter]. If the  password is correct, the scanner settings screen is 
displayed. 
4To input a mail address, press [Enter 
dest.]. 
5Enter the e-mail address for the 
destination (recipient).  After inputting, 
press [End] to display the sending 
method screen. 
6Select whether to send  as [To:], [CC:], or 
[BCC:] and press [Enter]. 
7Press [Address Book] to use a private 
address book or common address book. 
8Press [Common] ([Common book]) or 
[Private] ([Private book]) to display the 
destinations stored in the selected 
address book. In this example a 
destination is selected from the 
Common Address Book. 
Press [ S] or [ T] to select a destination 
and select whether to send as [To:], 
[CC:], or [BCC:]. 
When a destination is selected, an  ⌧ is displayed next to it in the  Select column to the right of the 
Address  column. 
Place the original and select destination.
Send E- mai l - Sendi ng
Desti nation Or i gi nal
11×8½
Add r e ss Sel ect
Auto
Scanning
Ba si c Qual i ty
Au to  si ze
Sel ect
Send Si ze Top Edge
Or i g. Set 08/08
Boo k Or i g.Si ze Di r ecti on
Re so l u ti o n
Ready to scan. (                  ) Full-Color
Cont. TX to
Regi ster  Pr gr m
200dpi
Enter
dest. Delete
Ends
Space
Char.Limit:64 letters including #
Ba ck De l .
Stop
d of recei ver.
Stop
Ba ck
To :
CC:
BCC: Ente r
Place the original and select destination.
Send E- mai l - Sendi ng
Desti nation Original
11×8½
Add r e ss Sel ect
Auto
Scanning
Ba si c Quality
Au to  si ze
Sel ect
Send Si ze Top Edge
Or i g. Set 08/08
Boo k Orig.Size Direction
Re so l u ti o n
Ready to scan. (                  ) Full-Color
Cont. TX to
Regi ster  Pr gr m
200dpi
Enter
dest. Delete
Addr ess Book
Addr ess Up
Down
User A
Sel ect:
Common Pr i v ate 1
.
Sy mbol 0- 9
ABC D EF G H I
JKL MNO PQR
STU VWX YZ
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							Basic Operation
3-22
NOTE: The private address book is not displayed if th e Address Book for Scanner is not running on 
the sender(user)’s computer. 
9Confirm the destination( s) and press [Close]. 
Return to Step 4 to continue adding recipients. 
10Confirm the destination(s). Press [ S] or 
[ T ] to confirm that all selected 
destinations are correct. Press [Delete] if 
a selected destination is not needed.
Scanner Setup 
11Press the  Auto Color , Full Color  or Black&White  key 
to select a color mode. 
12The scanner setup screen is displayed 
in the right side of the screen. Press the 
appropriate keys to configure the various 
settings. This section explains the setup 
procedure using [Orig. Set Direction] as 
an example. 
Press [Orig. Set Direction]. 
13If the original has been loaded with Top 
edge set at the rear, select [Top Edge] 
([Back Edge]). If the original has been 
set to the left, press [Left Top Edge] 
([Left top corner]). Press [Close] to save 
the setting, or press [Back] to leave 
settings as they are and return to the 
screen shown in Step 10. 
NOTE:  The original may not be scanned correctly if original set direction is not correctly configured. 
Be sure to confirm the or iginal set direction when configuring the scanner. 
Place the original and select destination.
Send E-mai l- Sending
Destination Or i gi nal
11×8½
Add r e ss Sel ect
Auto
Scanni ng
Ba si c Qual i ty
Auto  si ze
Sel ect
Send Si ze Top Edge
Or i g. Set 08/08
Boo k Orig.Size Direction
Re so l u ti o n
Ready to scan. (                   ) Full-Color
Co nt. TX to
Re g i ste r  P r g r m
200dpi
Enter
dest. Del ete
User A
To:
To: U se r  B
riginal and select destination. Send
Ca nce l
ending Or i gi nal
11×8½
Add r e ss 8½×11
Sel ect Auto
Scanni ng
Ba si c Qual i ty Edi t
Auto  si ze
Sel ect
Send Si ze JPEG
File Type
Top Edge
Or i g. Set 08/08/’05 14:00
Boo k Orig.Size Direction
Re so l u ti o n
to scan. (                   ) Full-Color
Co nt. TX to
Re g i ste r  P r g r m
Auto
200dpi File Name
Input
Del ete
A
B
Send
Ba ck
Left Top
Select Original Image
Di rection.
Top Edge Cl o se
tion
Original
 Che ck  di r e cti o n o f o r i gi na l   sho wn a t
r i ght si de of di spl ay . Fol l ow the steps.
If setti ng mode i s wr ong, i ncor r ect send
will result.
to scan.
Edge
(                   ) Full-Color08/08/’05 14:00 8½×11
11×8½riginal and select destination.
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							Basic Operation3-23
14Confirm settings, place the original, and 
press the Start key. 
Scanning of the original begins. 
If continuous scan is enabled, proceed 
to Step 15. If continuous sending is 
enabled, proceed to Step 16. 
15If [Batch Scanning] is set to [On] from 
[Edit] from the scanner settings screen, 
after scanning is complete, a screen 
prompt appears asking whether to 
continue scanning or to finish. 
To continue scanning, place the next 
original, select scanner settings as 
necessary and press the  Start key. 
When done, press [Scanning finished]. 
16If [Continuous TX] is enabled from the 
scanner settings screen, after a 
transmission is complete, the scanner 
settings screen is displayed with the 
same settings used in the previous 
transmission. 
To continue, place the next original, 
select scanner settings as necessary 
and press the  Start key. 
To end the operation, press  [Cancel] ([Job cancel]). 
Scan an Image for Scan to PC
Use Scan to PC to save scanned original images as files to a folder on a computer. Access to this 
feature is provided by installing the Scanner File Utility on the target computer. 
Before using Scan to PC
Configure the following before using Scanner File Utility for the first time. 
1Install Scanner File Utility on the sending computer. 
2Launch Scanner File Utility and register the folders to save image files. 
3From the operation panel, register the IP address of  the target computer, a registration name and a 
save number. 
In the save number entry field, enter the same  number (from 001-100) as registered for the save 
folder in Scanner File Utility. 
NOTE:  Refer to  Modifying Common Address Book  on page2-35 for how to add to the Common 
Address Book from the operation panel. 
Now scanning originals.
1 sided Or i g. Pa ge
Top Edge11×8½
User name: Send
SCAN0006_nnn.jpg Send E- mai l
8½×11 08/0
8
UserA
.
3
nni ng fi ni shed k ey  to fi ni sh scanni ng.
Ca nce l
Top Edge
Qual i ty
Scanning
Edi tOriginal
200dpi
Or i g. Set
Di rection
Re so l u ti o n Page
Scanning
fi ni she dri gi na l s a nd pr e ss sta r t k e y .
riginal(s).
08/08/’05 14:00
Step .2
1.
SCAN0004_nnn.jpg
JPEG
File Type Au to
File Name
Input
Place the original and select destination.
Send E-mai l- Conti nuous TX
Desti nation Or i gi nal
11×8½
Add r e ss Sel ect
Auto
Scanning
Ba si c Qual i ty
Au to  si ze
Sel ect
Send Si ze Top Edge
Or i g. Set 08/08
Boo k Or i g.Si ze Di r ecti on
Re so l u ti o n
Ready to scan. (                   ) Full-Color
Single Scan
Regi ster  Pr gr m
200dpi
Enter
dest. Delete
User A
To:
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							Basic Operation
3-24
Scanning an Image for Scan to PC
1Press the Scanner key. 
2Press [Scan to PC]. 
3Select a destination (user name). Either 
press the number key or use the 
numeric keys to enter the user number 
and press [Enter]. 
NOTE: If the scanner default setting for  Selec. of senders (users) is set to [On], user number 001 
will automatically be selected. 
If a password was entered when the user was regi stered, the password input screen is displayed. 
Input the password and press [Enter]. If the passw ord is correct, the scanner settings screen is 
displayed. 
4To save a copy for the sender (user), 
press [Save at User PC]. 
The sender (user) is displayed in the 
destination column. 
5Press [Address Book] to use a private 
address book or common address book. 
Select scanner function.
Send
Database
Connecti on Scan to PC TWAIN
Re ca l l  P r o g r a m
E- mai l 08/08/’0
5
Scan to
FTP
Stopname.
User  number(with #key)
Enter
Place the original and select destination.
Scan to PC- Sendi ng
Destination Or i gi nal
11×8½
Add r e ss Sel ect
Auto
Scanni ng
Ba si c Qual i ty
Auto  si ze
Sel ect
Send Si ze Top Edge
Or i g. Set 08/08
Boo k Orig.Size Direction
Re so l u ti o n
Ready to scan. (                  ) Full-Color
Co nt. TX to
Re g i ste r  P r g r m
200dpi
Sav e at
User PC Del ete
Place the original and select destination.
Scan to PC- Sendi ng
Destination Or i gi nal
11×8½
Add r e ss Sel ect
Auto
Scanni ng
Ba si c Qual i ty
Auto  si ze
Sel ect
Send Si ze Top Edge
Or i g. Set 08/08
Boo k Orig.Size Direction
Re so l u ti o n
Ready to scan. (                  ) Full-Color
Co nt. TX to
Re g i ste r  P r g r m
200dpi
Sav e at
User PC Del ete
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							Basic Operation3-25
6Press [Common] ([Common book]) or 
[Private] ([Private book]) to display the 
destinations stored in the selected 
address book. In this example a 
destination is selected from the 
Common Address Book. 
Press [S] or [ T], select the desired 
destination to be added and press 
[Enter] ([Add dest.]). 
When a destination is selected, an  ⌧ is displayed next to it in the  Select column to the right of the 
Address  column. 
NOTE: The private address book is not displayed if th e Address Book for Scanner is not running on 
the sender(user)’s computer. 
7Confirm the destination(s) and press [Close]. 
Return to Step 5 to continue adding recipients. 
8Confirm the destination(s). Press [ S] or 
[ T ] to confirm that all selected 
destinations are correct.  Press [Delete] if 
a selected destination is not needed.
Scanner Setup 
9Press the  Auto Color , Full Color  or Black&White  key 
to select a color mode. 
10The scanner setup screen is displayed 
in the right side of the screen. Press the 
appropriate keys to configure the various 
settings. This section explains the setup 
procedure using [Orig. Set Direction] as 
an example. 
Press [Orig. Set Direction]. 
Cl o se
Add r e ss Add r e ss
Properties
Up
Down
Group A
Select
Pri vate Enter
1
.
0-9
GHI
OPQRX
Group B
User A
User B
User C
Place the original and select destination.
Scan to PC- Sendi ng
Desti nation Or i gi nal
11×8½
Add r e ss Sel ect
Auto
Scanning
Ba si c Qual i ty
Au to  si ze
Sel ect
Send Si ze Top Edge
Or i g. Set 08/08
Boo k Or i g.Si ze Di r ecti on
Re so l u ti o n
Ready to scan. (                   ) Full-Color
Cont. TX to
Regi ster  Pr gr m
200dpi
Sav e at
User PC Delete
Group A
riginal and select destination.
Send
Ca nce l
di ng Or i gi nal
11×8½
Add r e ss 8½×11
Sel ect Auto
Scanni ng
Ba si c Qual i ty Edi t
Auto  si ze
Sel ect
Send Si ze JPEG
File Type
Top Edge
Or i g. Set 08/08/’05 14:00
Boo k Orig.Size Direction
Re so l u ti o nto scan. (                   ) Full-Color
Co nt. TX to
Regi ster  Pr gr m
Auto
200dpi File Name
Input
Del ete
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							Basic Operation
3-26
11If the original has been loaded with Top 
edge set at the rear, select [Top Edge] 
([Back Edge]). If the original has been 
set to the left, press [Left Top Edge] 
([Left top corner]). Press [Close] to save 
the setting, or press [Back] to leave 
settings as they are and return to the 
screen shown in Step 8. 
NOTE: The original may not be scanned correctly if original set direction is not correctly configured. 
Be sure to confirm the or iginal set direction when configuring the scanner. 
12Confirm settings, place the original, and 
press the Start key. 
Scanning of the original begins. 
If continuous scan is enabled, proceed 
to Step 13. If continuous sending is 
enabled, proceed to Step 14. 
13If [Batch Scanning] is set to [On] from 
[Edit] from the scanner settings screen, 
after scanning is complete, a screen 
prompt appears asking whether to 
continue scanning or to finish. 
To continue scanning, place the next 
original, select scanner settings as 
necessary and press the  Start key. 
When done, press [Scanning finished]. 
14If [Continuous TX] is enabled from the 
scanner settings screen, after a 
transmission is complete, the scanner 
settings screen is displayed with the 
same settings used in the previous 
transmission. 
To continue, place the next original, 
select scanner settings as necessary 
and press the  Start key. 
To end the operation, pre ss [Cancel] ([Job cancel]). 
NOTE: If Permit File Overwrite  is checked in Scanner File Utilit y, files with already existing names 
will be overwritten. Exercise caution when in putting file names during Batch Scanning mode. 
Send
Ba ck
Left Top
Select Original Image
Di rection.
Top Edge Cl o se
tion
Original
 Che ck  di r e cti o n o f o r i gi na l   sho wn a t
r i ght si de of di spl ay . Fol l ow the steps.
If setti ng mode i s wr ong, i ncor r ect send
will result.
to scan.
Edge
(                  ) Full-Color08/08/’05 14:00 8½×11
11×8½riginal and select destination.
Now scanning originals.
1 si ded Or i g. Pa ge
Top Edge 11×8½
User name: Send
SCAN0004_nnn.jpg Scan to PC
8½×11 08/0
8
UserA
.
3
nni ng fi ni shed k ey  to fi ni sh scanni ng.
Ca nce l
Top Edge
Qual i ty
Scanning
Edi tOriginal
200dpi
Or i g. Set
Di rection
Re so l u ti o n Page
Scanning
fi ni she dri gi na l s a nd pr e ss sta r t k e y .
riginal(s).
08/08/’05 14:00
Step .2
.1
SCAN0005_nnn.jpg
JPEG
File Type Au to
File Name
Input
Place the original and select destination.
Scan to PC- Conti nuous TX
Destination Or i gi nal
11×8½
Add r e ss Sel ect
Auto
Scanni ng
Ba si c Qual i ty
Auto  si ze
Sel ect
Send Si ze Top Edge
Or i g. Set 08/08
Boo k Orig.Size Direction
Re so l u ti o n
Ready to scan. (                  ) Full-Color
Si ngl e Scan
Re g i ste r  P r g r m
200dpi
Sav e at
User PC Del ete
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							Basic Operation
3-27
Scan an Image Using TWAIN
TWAIN provides method to connect to the scanner from within TWAIN-compatible applications. 
Install the TWAIN driver together with the application you plan to use. This section only explains the 
settings to be made to the machine to enable TWAIN usage. 
Initiating the Connection from the Machine 
1Press the Scanner key. 
2Press [TWAIN]. 
3Place the original. 
4Launch TWAIN Source from your application. 
The TWAIN Source main dialog box appears. 
5Click the Scan. Setup button to confirm that this machine is selected.
If this machine is not selected, click the Edit button and input the IP address or host name, for the 
scanner to be used, in Scanner Address, then click the OK button.
6Click the OK button. 
7Make necessary settings here, click the Connect(s) button on the dialog box, and after connecting 
to the scanner click the Scan button. Scanning begins. 
Initiating the Connection from the Computer 
1Launch TWAIN Source from your application. 
The TWAIN Source main dialog box appears. 
Select scanner function.
Send
Database
Connecti onScan to PC TWAI NRecall Program
E- mai l08/08/’0
5
Scan to
FTP
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							Basic Operation
3-28
2Click the Scan. Setup button to confirm that this machine is selected.
If this machine is not selected, click the Edit button and input the IP address or host name, for the 
scanner to be used, in Scanner Address, then click the OK button.
3Click the OK button. 
4Make necessary settings here and check the Waiting Scan checkbox. 
NOTE: Scanning begins after pressing the Start key on the operation panel while Waiting Scan is 
checked. 
5Click the Connect(s) button on the dialog box, and after connecting to the scanner click the Scan 
button. 
Connection may fail if the machine is currently starting up or in use. If this happens, press [TWAIN] 
from the scanner function screen to enable TWAIN mode. 
6At the machine, place the original, and press the Start 
key to begin scanning. 
NOTE: Configure various settings from the operation 
panel. Change settings as necessary. If a setting is 
changed from both the computer and from the 
operation panel, the settings from the operation panel 
take priority. 
Database Connection Setup
When originals are converted to data, Database Connection allows text information to be added and 
the data stored in a folder on a computer. The image transmission method is the same as Scan to 
PC. 
Before using Database Connection
Configure the following before using Database Connection. 
1Install DB Assistant onto the administrator’s computer. 
2Launch DB Assistant and configure Database Connection. 
3Launch Scanner File Utility on the save destination computer and configure Database Connection. 
In the save number entry field, enter the same number (from 001-100) as registered for the save 
folder in Scanner File Utility. 
The computer to which DB Assistant was installed and the computer to which Scanner File Utility 
was installed must be pre-registered using from a web browser or the operation panel. 
This section focuses on how to setup KM-DB Assist (functionality to add keywords as text data to 
scanned images). 
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