HP LaserJet M4345x User Manual

							Locking and unlocking optional accessories
For more stability to prevent the device from tipping over, the optional 500-sheet feeders and the
cabinet are automatically locked to the bottom of the device. When accessories are installed, verify
that the lock on each accessory is in the rear (locked) position. 
To unlock the accessories, slide the  lever to the forward (unlocked) position.
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							Device software
The printing-system software is included with the device. See the getting started guide for installation
instructions.
The printing system includes software for end users and network administrators, and printer drivers
for access to the features and communication with the computer.
NOTE For a list of printer drivers and updated software, go to http://www.hp.com/go/
M4345_software .
Supported operating systems
The device supports the following operating systems:
Full software installation
● Windows XP (32-bit and 64-bit)
● Windows Server 2003 (32-bit and 64-bit)
● Windows 2000
● Mac OS X V10.2.8, V10.3, V10.4 and later
Printer driver only
●Linux (Web only)
● UNIX model scripts (Web only)
NOTE
For Mac OS V10.4 and later, PPC and Intel Core Processor Macs are supported.
Supported printer drivers
Operating systemPCL 5PCL 6Postscript level 3
emulation
Windows
Mac OS X V10.2.8, V10.3, V10.4 and later
Linux1
1For Linux, download the postscript level 3 emulation driver from www.hp.com/go/linuxprinting .
The printer drivers include online Help that has instructions for common printing tasks and also
describes the buttons, checkboxes, and drop-down lists that are in the printer driver.
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							Select the correct printer driver
Printer drivers allow you to gain access to the device features and allow the computer to
communicate with the device (using a printer language). Check the installation notes and readme
files on the device CD for additional software and languages.
The device uses the PCL 5, PCL 6, and HP postscript level 3 emulation printer description language
(PDL) drivers.
●Use the PCL 6 printer driver for the best overall performance.
● Use the PCL 5 printer driver for general office printing.
● Use the HP postscript level 3 emulation driver
 for printing from postscript level 3 emulation
needs, or for postscript flash font support.
Universal printer drivers
The HP Universal Print Driver Series for Windows includes separate HP postscript level 3 emulation
and HP PCL 5 versions of a single driver that provides access to almost any HP device while
providing system administrator with tools to manage devices more effectively. The Universal Print
Driver is included on the device CD, under the Optional Software section. For more information, go to
www.hp.com/go/universalprintdriver .
Driver Autoconfiguration
The HP LaserJet PCL 5, PCL 6, and PS level 3 emulation drivers for Windows 2000 and
Windows XP feature automatic discovery and driver configuration for device acces\
sories at the time
of installation. Some accessories that the Driver Autoconfiguration supports are the duplexing unit,
optional paper trays, and dual inline memory modules (DIMMs).
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							Update Now
If you have modified the device configuration since installation, the driver can be automatically
updated with the new configuration. In the Properties dialog box (see 
Open the printer drivers), on
the  Device Settings  tab, click the Update Now button to update the driver.
HP Driver Preconfiguration
HP Driver Preconfiguration is a software architecture and set of tools that you can use to customize
and distribute HP software in managed  corporate printing environments. Using HP Driver
Preconfiguration, information technology (IT) administrators can preconfigure the printing and default
settings for HP printer drivers before installing the drivers in the network environment. For more
information, see the  HP Driver Preconfiguration Support Guide , which is available at 
www.hp.com/go/
hpdpc_sw.
Priority for print settings
Changes to print settings are prioritized depending on where the changes are made:
NOTEThe names of commands and dialog boxes might vary depending on your software
program.
● Page Setup dialog box
: Click Page Setup  or a similar command on the File  menu of the
program you are working in to open this dialog box. Settings changed here override settings
changed anywhere else.
● Print dialog box
: Click Print, Print Setup , or a similar command on the File  menu of the
program you are working in to open this dialog box. Settings changed in the  Print dialog box
have a lower priority and do  not override changes made in the  Page Setup dialog box.
● Printer Properties dialog box (printer driver)
: Click Properties  in the Print dialog box to
open the printer driver. Settings changed in the Printer Properties  dialog box do not override
settings anywhere else in the printing software.
● Default printer driver settings
: The default printer driver settings determine the settings used
in all print jobs,  unless settings are changed in the  Page Setup, Print, or Printer Properties
dialog boxes.
● Printer control panel settings
: Settings changed at the printer control panel have a lower
priority than changes made anywhere else.
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							Open the printer drivers
Operating SystemTo change the settings for all
print jobs until the software
program is closedTo change the default
settings for all print jobsTo change the device
configuration settings
Windows 2000, XP,
and Server 20031.On the File  menu in the
software program, click
Print .
2. Select the driver, and then
click Properties or
Preferences .
The steps can vary; this
procedure is most common.1. Click  Start, click Settings ,
and then click Printers  or
Printers and Faxes .
2. Right-click the driver icon,
and then select  Printing
Preferences .1.Click  Start, click Settings ,
and then click  Printers or
Printers and Faxes .
2. Right-click the driver icon,
and then select  Properties.
3. Click the  Device Settings
tab.
Mac OS X V10.2.8,
V10.3, V10.4 and
later 1.
On the File  menu, click
Print .
2. Change the settings that
you want on the various
pop-up menus. 1.
On the  File menu, click
Print .
2. Change the settings that
you want on the various
pop-up menus.
3. On the  Presets  pop-up
menu, click Save as  and
type a name for the preset.
These settings are saved in the
Presets  menu. To use the new
settings, you must select the
saved preset option every time
you open a program and print. 1.
In the Finder, on the  Go
menu, click Applications.
2. Open  Utilities , and then
open  Print Center  (OS X
V10.2.8) or Printer Setup
Utility .
3. Click on the print queue.
4. On the  Printers  menu,
click Show Info .
5. Click the  Installable
Options  menu.
NOTE Configuration
settings might not be
available in Classic
mode.
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							Software for Macintosh computers
The HPinstaller provides PostScript Printer Description (PPD) files, Print\
er Dialog Extensions
(PDEs), and the HPPrinter Utility for use with Macintosh computers.
For network connections, use the embedded Web server (EWS) to configure the device. See
Embedded Web server.
The printing system software includes the following components:
● PostScript Printer Description (PPD) files
The PPDs, in combination with the Apple
 PostScript printer drivers, provide access to device
features. Use the Apple PostScript printer driver that comes with the computer.
● HPPrinter Utility
Use the HPPrinter Utility to set up device features  that are not available in the printer driver:
● Name the device.
● Assign the device to a zone on the network.
● Assign an internet protocol (IP) address to the device.
● Download files and fonts.
● Configure the device for IP or AppleTalk printing.
You can use the HPPrinter Utility when your device  uses a universal serial bus (USB) cable or is
connected to a TCP/IP-based network. For more information, see 
Use the HPPrinter Utility for
Macintosh .
NOTEThe HPPrinter Utility is supported for Mac OSXV10.2 or later.
Remove software from Macintosh operating systems
To remove the software from a Macintosh computer, drag the PPD files to the trash can.
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							Utilities
The device is equipped with several utilities that make it easy to monitor and manage the device on a
network.
HP Web Jetadmin
HP Web Jetadmin is a browser-based management tool for HP Jetdirect-connected printers within
your intranet, and it should be be installed only on the network administrator’s computer.
To download a current version of HP Web Jetadmin and for the latest list of supported host systems,
visit 
www.hp.com/go/webjetadmin .
When installed on a host server, any client can gain access to HP Web Jetadmin by using a
supported Web browser (such as Microsoft® Internet Explorer 4.x or Netscape Navigator 4.x or later)
by navigating to the HP Web Jetadmin host.
Embedded Web server
The device is equipped with an embedded Web server, which provides access to information about
device and network activities. This information appears in a Web browser, such as Microsoft Internet
Explorer or Netscape Navigator.
The embedded Web server resides on the device.  It is not loaded on a network server.
The embedded Web server provides an interface to the device that anyone who has a network-
connected computer and a standard Web browser can use. No special software is installed or
configured, but you must have a supported Web browser on your computer. To gain access to the
embedded Web server, type the IP address for the device in the address line of the browser. (To find
the IP address, print a configuration page. For more information about printing a configuration page,
see 
Use information pages .)
For a complete explanation of the features and functionality of the embedded Web server, see
Embedded Web server .
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							HP Easy Printer Care software
The HP Easy Printer Care software is a program that you can use for the following tasks:
●Checking the device status
● Checking the supplies status
● Setting up alerts
● Viewing device documentation
● Gaining access to troubleshooting and maintenance tools
You can view the HP Easy Printer Care software when the device is directly connected to your
computer or when it is connected to a network.  To download the HP Easy Printer Care software, go
to 
www.hp.com/go/easyprintercare.
Supported operating systems
For information about supported operating systems, go to 
www.hp.com/go/easyprintercare.
Supported browsers
To use the HP Easy Printer Care software, you must have one of the following browsers:
● Microsoft Internet Explorer 5.5 or later
● Netscape Navigator 7.0 or later
● Opera Software ASA Opera 6.05 or later
All pages can be printed from the browser.
Other components and utilities
WindowsMacintosh OS
● Software installer — automates the printing system
installation
● Online Web registration ●
PostScript Printer Description files (PPDs) — use with
the Apple PostScript drivers that come with the Mac OS
● The HP Printer Utility — change device settings, view
status, and set up printer-event notification from a Mac.
This utility is supported for Mac OS X V10.2 and later.
16 Chapter 1   Device basics
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							2 Control Panel
●Use the control panel
●
Navigate the Administration menu
●
Information menu
●
Default Job Options menu
●
Time/Scheduling menu
●
Management menu
●
Initial Setup menu
●
Device Behavior menu
●
Print Quality menu
●
Troubleshooting menu
●
Resets menu
●
Service menu
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							Use the control panel
The control panel has a VGA touchscreen that provides access to all device functions. Use the
buttons and numeric keypad to control jobs and the device status. The LEDs indicate overall device
status.
Control-panel layout
The control panel includes a touchscreen graphical display, job-control buttons, a numeric keypad,\
and three light-emitting diode (LED) status lights. 
1Attention lightThe Attention  light indicates that the device has a condition that requires
intervention. Examples include an empty paper tray or an error message
on the touchscreen.
2Data  lightThe Data  light indicates that the device is receiving data.
3Ready  lightThe Ready light indicates that the device is ready to begin processing
any job.
4Brightness-adjustment dialTurn the dial to control the brightness of the touchscreen.
5Touchscreen graphical displayUse the touchscreen to open and set up all device functions.
6Numeric keypadAllows you to type numeric values for number of copies required and
other numeric values.
7Sleep  buttonIf the device is inactive for a long period of time, it automatically enters a
sleep mode. To place the device into sleep mode or to reactivate the
device, press the  Sleep button.
8Reset buttonResets the job settings to factory or user-defined default values.
9Stop buttonStops the active job. While stopped, the control panel shows the options
for the stopped job (for example, if you press the Stop button while the
device is processing a print job, the control panel message prompts you
to cancel or resume the print job).
10Start  buttonBegins a copy job, starts digital sending, or continues a job that has b\
een
interrupted.
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