HP LaserJet 4345mfp User Manual
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Service menu The Service menu is locked. A service technician must type a PIN to open the menu. ENWW Service menu67
3 Printing This chapter addresses the following topics: ● Orienting media ● Printing documents ● Selecting which tray is used for printing ● Selecting the correct fuser mode ● Selecting the output bin ● Printing on envelopes ● Printing on special media ● Printing on both sides of paper (optional duplexer) ● Setting the registration ● Using features in the printer driver ● Using job storage features ENWW 69
Orienting media Orient media types and sizes according to the tray from which the media will print and according to whether the media will be duplexed (printed on both sides). Use the following table to determine how to orient paper and other media in the trays. Type of mediaTrayTwo-sided (duplexed)Media orientation Paper, including letterhead (weights up to 200 g/m 2)(53 lb bond) 1No1Side to be printed on facing up, top-edge first. Paper, including letterhead (weights up to 200 g/m 2) (53 lb bond) Note: For better duplexing performance, set the size and type for tray 1 1YesFirst side facing down. Note: When printing on paper that is both prepunched and preprinted/letterhead, orient the paper in the same way that you would orient preprinted/letterhead paper. Paper, including letterhead (weights up to 120 g/m 2) (32 lb bond) 2, 3, 4, or 5No1Side to be printed on facing down, top-edge to the right. Note: When printing on paper that is both prepunched and preprinted/letterhead, orient the paper in the same way that you would orient preprinted/letterhead paper. 70 Chapter 3 Printing ENWW
Type of mediaTrayTwo-sided (duplexed)Media orientation Paper, including letterhead (weights up to 120 g/m 2) (32 lb bond) 2, 3, 4, or 5YesFirst side facing up. Prepunched letter or A4-size paper (weights up to 200 g/ m 2)(53 lb bond) Note: For better duplexing performance, set the size and type for tray 1 1EitherHoles toward the front; side to be printed on facing up. Note: When printing on paper that is both prepunched and preprinted/letterhead, orient the paper in the same way that you would orient preprinted/letterhead paper. EnvelopesTray 1 or envelope feeder onlyNo (never duplex)Side to be printed on facing up and the postage end toward the MFP. Note Do not load envelopes face down. 1When Alternative Letterhead mode is enabled in the printer driver and Letterhead or Preprinted is selected as the media type, you must orient the media for two-sided (duplex) printing. For more information, see Printing on both sides of paper (optional duplexer) . ENWW Orienting media71
Printing documents This section provides instructions for printing when you want to set options for the MFP for Microsoft Windows or Macintosh operating systems. If possible, set the MFP options in the software program or in the Print dialog box. In most Windows and Macintosh programs, you can set the MFP options. If a setting is not available in the program or printer driver, you must set it by using the MFP control panel. To print a document 1. Make sure that paper is loaded in the MFP. See Loading input trays or Orienting media for instructions. 2. If you loaded a custom-size paper in tray 2, tray 3, tray 4, or tray 5, or if you loaded any size paper in tray 1, set the tray to the size of paper that you loaded. See Loading input trays for instructions. 3. Set the paper size. ●For Windows: On the File menu, click Page Setup or Print . If you select Print, make sure that this MFP is selected and then click Properties. ● For Macintosh: On the File menu, select Page Setup. Make sure that this MFP is selected. 4. In the paper size box, select one of the following: ●The size of paper that you are using ● Custom (then specify the paper dimensions) 5. Select the orientation, such as Portrait or Landscape . 6. If the printer driver is not already open, on the File menu click Print. In Windows programs, also click Properties. 7. In the paper source box, select the paper type and size, or select the tray from which you want paper pulled. See Selecting which tray is used for printing . 8. Select any other settings that you want, such as duplexing, watermarks, or different first page. For more information about these settings, see the tasks in this section. 9. Click Print to print the job. 72 Chapter 3 Printing ENWW
Selecting which tray is used for printing You can select how the MFP pulls media from the trays. The following sections provide information about configuring the MFP to pull media from specific trays. Understanding tray order When the MFP receives a print job, it selects the tray by trying to match the requested media type and size with what has been loaded in the trays. Using an autoselect process, it searches all available trays for the media that satisfies the request, starting with the bottom tray and ending with the top tray (tray 1). The MFP begins printing the job as soon as it finds the correct type and size. Note The autoselect process occurs only if no specific tray is requested for the job. If a specific tray is requested, the job prints from the requested tray. ● If media is loaded in tray 1 and tray 1 is set TRAY 1 TYPE=ANY and TRAY 1 SIZE=ANY on the PAPER HANDLING menu, the MFP will always pull media from tray 1 first. See Customizing tray 1 operation for more information. ● If the search fails, a message appears on the MFP control-panel display requesting that you load the correct media type and size. You can load that media type and size, or you can override the request by selecting a different type and size at the MFP control panel. ● If a tray runs out of media during a print job, the MFP automatically switches to any tray that contains the same media type and size. The autoselect process changes somewhat if you customize tray 1 operation (as explained in Customizing tray 1 operation ) or if you set tray 1 for manual feed (as explained in Manually feeding media from tray 1). Customizing tray 1 operation The MFP can be set to print from tray 1 if it is loaded, or to print only from tray 1 if the type of media that is loaded is specifically requested. See Paper handling menu . SettingExplanation TRAY 1 TYPE=ANY TRAY 1 SIZE=ANYThe MFP usually pulls media from tray 1 first unless it is empty or closed. If you do not keep media in tray 1 all the time, or if you use tray 1 only to manually feed media, keep the default setting of TRAY 1 TYPE=ANY and TRAY 1 SIZE=ANY on the PAPER HANDLING menu. TRAY 1 TYPE= or TRAY 1 SIZE= a type other than ANYThe MFP treats tray 1 like the other trays. Instead of looking for media in tray 1 first, the MFP pulls media from the tray that matches type and size settings that are selected in the software. In the printer driver, you can select media from any tray (including tray 1) by type, size, or source. To print by type and size of paper, see Printing by type and size of media (locking trays) . ENWW Selecting which tray is used for printing 73
You can also determine whether the MFP shows a prompt to ask if it can pull media from tray 1 if it cannot find the type and size that you requested in another tray. You can set the MFP to always prompt you before pulling from tray 1 or only prompt you if tray 1 is empty. Set the USE REQUESTED TRAY setting on the SYSTEM SETUP submenu of the CONFIGURE DEVICE menu. Printing by type and size of media (locking trays) Printing by type and size is a way to be sure that print jobs always print on the media that you want. You can configure the trays for the type, such as plain or letterhead, and size, such as letter or A4, that is loaded in them. If you configure the trays this way and then select a certain type and size in the printer driver, the MFP automatically selects the tray that is loaded with that type or size. You do not have to select a specific tray (selecting by source). Configuring the MFP this way is especially helpful if the MFP is shared, and more than one person loads or removes media frequently. Some older model printers have a feature that locks out trays to prevent printing on the wrong media. Printing by type and size eliminates the need to lock trays. For more information about the types and sizes that each tray supports, see Supported types and sizes of print media . Note To print by type and size from tray 2, the optional trays, or the optional envelope feeder, you might have to to unload tray 1 and close it, or set TRAY 1 TYPE and TRAY 1 SIZE to types other than ANY on the PAPER HANDLING menu at the MFP control panel. For more information, see Customizing tray 1 operation . Settings in a program or the printer driver override control-panel settings. (Program settings generally override printer-driver settings.) To print by type and size of paper 1. Be sure to load the trays correctly. See Loading input trays .) 2. At the MFP control panel, open the PAPER HANDLING menu. Select the paper type for each tray. If you are unsure which type you are loading, such as bond or recycled, check the label on the media package. 3. Select the paper-size settings at the MFP control panel. ●Tray 1 : Set the paper size on the PAPER HANDLING menu if the MFP is set to TRAY 1 TYPE= a type other than ANY. If custom paper is loaded, also set the custom-paper size on the PAPER HANDLING menu. For more information, see Printing on small sizes, custom sizes, or heavy paper. ● Tray 2 and optional 500-sheet trays : See Loading input trays for information about tray adjustments. If custom paper is loaded, configure the custom-paper size on the PAPER HANDLING menu. For more information, see Loading input trays. ● Optional envelope feeder : Set the size on the PAPER HANDLING menu. 4. In the program or printer driver, select a type other than Auto Select. Note The type and size settings can also be configured in the HP Web Jetadmin software for networked MFPs. 74 Chapter 3 Printing ENWW
Manually feeding media from tray 1 The manual feed feature is another way of printing on special media from tray 1. Setting MANUAL FEED to ON either in the printer driver or at the MFP control panel stops the MFP after each job is sent, allowing you time to load special paper or other print media in tray 1. If tray 1 contains media when you send the print job, and the MFP control panel has TRAY 1 TYPE=ANY and TRAY 1 SIZE=ANY as the default configuration for tray 1 operation, the MFP will not stop and wait for media to be loaded. To have the MFP wait, set TRAY 1 TYPE and TRAY 1 SIZE to types other than ANY on the PAPER HANDLING menu. Note If the TRAY 1 SIZE and TRAY 1 TYPE are set to ANY, and MANUAL FEED PROMPT is set to UNLESS LOADED , then the media will be pulled from tray 1 without prompting. If MANUAL FEED PROMPT is set to ALWAYS , then the MFP will prompt you to load media, even if tray 1 is set to TRAY 1 TYPE=ANY and TRAY 1 SIZE=ANY . If you have selected MANUAL FEED=ON at the MFP control panel, this setting will override the printer driver, and all print jobs that you send to the MFP will request manually fed paper in tray 1 unless a specific tray has been selected in the printer driver. If this feature is to be used only occasionally, it is best to set MANUAL FEED=OFF at the MFP control panel and to select the manual feed option in the printer driver on a job-by-job basis. ENWW Selecting which tray is used for printing 75
Selecting the correct fuser mode The MFP automatically adjusts the fuser mode based on the media type for which the tray is set. For example, heavy paper, such as card stock, might need a higher fuser-mode setting in order to make the toner adhere better to the page, but transparencies need the LOW 2 fuser-mode setting to avoid damage to the MFP. The default setting generally provides the best performance for most print-media types. The fuser mode can be changed only if the media type has been set for the tray that you are using. See Printing by type and size of media (locking trays) . After the media type has been set for the tray, then the fuser mode for that type can be changed on the CONFIGURE DEVICE menu in the PRINT QUALITY submenu at the MFP control panel. See Print quality submenu. Note Using a higher fuser mode, such as HIGH 1 or HIGH 2, improves the ability of the toner to adhere to paper, but it might cause other problems, such as excessive curl. The MFP might print at a slower speed when the fuser mode is set to HIGH 1 or HIGH 2. To reset the fuser modes to the default settings, open the CONFIGURE DEVICE menu at the MFP control panel. On the PRINT QUALITY submenu, select FUSER MODES, and then select RESTORE MODES . 76 Chapter 3 Printing ENWW