HP LaserJet 4345mfp User Manual

							Deleting a QuickCopy job
Delete a QuickCopy job at the MFP control panel when you no longer need it. If the MFP
requires additional space to store new QuickCopy jobs, the MFP automatically deletes other
stored QuickCopy jobs, starting with the oldest job.
Note
Stored QuickCopy jobs can be deleted at the control panel or in HP Web J\
etadmin.
1. Touch  Menu.
2. Touch  Retrieve Job .
3. Touch your name.
4. Scroll to and touch your job.
5. Touch  Delete.
6. Touch  Yes.
Proofing and holding a job
The proof and hold feature provides a quick and easy way to print and proof one copy of a
job and then to print the additional copies.
To permanently store the job and prevent the MFP  from deleting it when space is needed for
something else, select the  Job Storage option in the driver.
To create a proof and hold job
CAUTIONIf the MFP needs additional space to store newer  proof and hold jobs, the MFP deletes other
stored proof and hold jobs, starting with the  oldest job. To permanently store a job and
prevent the MFP from deleting it when space is needed, select the  Job Storage option in
the driver instead of the  Proof and Hold option.
In the driver, select the  Proof and Hold option and type a user name and job name.
The MFP prints one copy of the  job for you to proof. Then, see 
Printing the remaining copies
of a held job.
Printing the remaining copies of a held job
At the MFP control panel, use the following procedure to print the remaining copies of a job
held on the hard disk.
1. Touch  Menu.
2. Touch  Retrieve Job .
3. Scroll to  User Name.
4. Touch your user name.
5. Scroll to your job, and touch the job.
6. Touch  Print. The screen changes to  Copies=n. To change the number, use the numeric
keypad or scroll to select a new number, and touch  OK.
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							Deleting a held job
When you send a proof and hold job, the MFP automatically deletes your previous proof and
hold job. If the job name does not have a  proof and hold job associated with it, and the MFP
needs additional space, the MFP might delete other proof and hold jobs, starting with the
oldest one.
1. Touch  Menu.
2. Touch  Retrieve Job .
3. Scroll to and touch your name.
4. Scroll to and touch your job.
5. Touch  Delete.
6. Touch  Yes.
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							4
Copying
This MFP can function as a standalone, walk-up copier. It is not necessary to install the
printing system software on the computer, nor is it necessary to have the computer turned
on to make photocopies. You can adjust the copy settings at the control panel. You can also
copy originals by using either the ADF or the scanner glass. The MFP can process copying,
printing, and digital-sending jobs simultaneously.
This chapter provides information about how to make copies and how to change copy
settings, including the following topics:
●
Copy-screen navigation
●
Basic copying instructions
●
Modifying copy settings for the current job
●
Copying multiple sized originals
●
Creating a stored copy job
It is recommended that you review the basic control-panel information before using the MFP
copying functions. See 
Using the control panel  for more information.
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							Copy-screen navigation
Navigate through the control-panel features and options by using the touchscreen graphical
display.
1 Original section
2 Image modification section
3 Copy section
4 Describe original  button
5 Original page-size icon
6 Reduce/enlarge
7 Contrast adjustment
8 Copy page icon
9 Start  button
10 Back  button
11 Copy settings  button
User-attention error messages appear in a pop-up dialog box that prohibits normal screen
interaction until the message is cleared.
Cancel button
Each lower-level screen (any screen after the home screen) has a  Cancel button. Touching
the  Cancel  button negates any changes you made, and takes you back to the previous
screen.
OK button
Each lower-level screen on the touchscreen has an  OK button. Touching the  OK button
accepts any changes that you made, and takes you to the next screen.
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							Basic copying instructions
This section provides the basic instructions for copying.
Copying by using the default settings
The default settings for copying are the following:
●Number of copies: One
● Size: Letter/A4-size original and Letter/A4-size copy
● Page Orientation: Portrait
● Number of Sides: One-sided copying
● Page Content: Mixed (mixed text and graphics)
● Job Mode: Off
● Heavy Paper: Off
To copy by using the default settings
1. Place the document face-down on the scanner glass or in the ADF.
2. Press  S
TART.
Copying by using user-defined settings
Use the following procedure to change the settings for your copies.
To make copies by using settings  other than the default settings
1. Place the original face-down on the  scanner glass or face-up in the ADF.
On the touchscreen of the  graphical display, do the following:
2. Touch  Copy.
3. Touch  Describe Original  to view the options. You can select  Basic options or
Advanced  options.
4. Touch the  Basic items that describe your original. The following options are available:
● Paper Size : Select the paper size of your original.
● Page Orientation : Select Portrait or Landscape . For portrait orientation, the top of
the original document is along the short  edge of the page. For landscape orientation,
the top of the original document is  along the long edge of the page.
● Number of Sides : Select 1 or  2.
● Page Content : Select Text, Photo , or Mixed .
5. Touch the  Advanced tab to change the  Job Mode setting. If you are combining multiple
scans into a single job, select  On. For more information, see 
Using Job Mode .
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							6. After you make your selections, touch OK.
Note
The page icon in the  Original section of the graphical display shows a representative image
of the original document.
7. Make any necessary adjustments to the contrast and reduction or enlargement by using
the Contrast Control  bar and the Reduce/Enlarge  button in the image modification
section of the graphical display.
8. Touch  Copy to view your options. You can select  Basic options or  Advanced options.
9. Touch the  Basic items that describe the characteristics of the copies you are making.
The following options are available:
Size and Type : Select Auto (paper size is matched to original size), or the copy size
that you want. Be sure that you have loaded the correct paper size in the tray.
Number of Sides : Select 1-sided or 2-sided . (This option is available only when a
duplexer is installed.)
Back Side Orientation : Select Normal or Flip  (applies when  2-sided copying is chosen).
Pages per sheet : Select 1, 2 , 4, or  Booklet .
If you select  4 pages per sheet, Z or N ordering is tailored to the page orientation,
and the option to put a border around each smaller page is displayed.
N orderingZ ordering
Borders : Select Border or No Border . This item is available only when printing multiple
pages on one sheet.
Staple : Stapling options depend on your output device and the paper size selected.
10. Touch the  Advanced options, if necessary. Some of  the options include the following
items:
● Collation : Select Collated  or Uncollated .
● Output Bin : Select the appropriate bin.
● Job Storage : Select On to indicate that the copy job should be stored on the MFP
rather than printed. Select  Off to copy the job normally. See 
Creating a stored copy
job for more information.
● Enhance : Touch Sharpness  or Background Removal .
● Scale to Fit : Select On to automatically scale the copy to fit on the paper that is
loaded in the MFP.
Note
The page icon in the  Copy section of the graphical display shows a representative image of
the copy.
11. After you make your selections, touch  OK.
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							12. Use the numeric keypad to type the number of copies, and then press START.
Copying by using the scanner glass
Use the scanner glass to copy small, lightweight (less than 60 g/m2 or 16 lb), or irregularly-
sized originals such as receipts, newspaper clippings, photographs, or old or worn
documents.
1. Place the document face-down on the scanner glass.
2. Make any image modifications, and select any copy settings, if necessary.
3. If you are making only one copy, press  S
TART. If you are making multiple copies, use the
numeric keypad to type the number of copies (up to 999), and then press  S
TART to begin
copying. If you are copying more than one page from the scanner glass, see 
Using Job
Mode  to make a multi-page copy job.
Copying by using the ADF
Use the ADF to make as many as 999 copies of a document that has up to 50 pages
(depending on the thickness of the pages).
1. Load the document face-up in the ADF.
2. Make any image modifications, and select any copy settings.
3. If you are making only one copy, press  S
TART. If you are making multiple copies, use the
numeric keypad to type the required  number of copies, and then press S
TART.
The ADF can distinguish between letter- and legal-sized original documents. If the document
that you are copying has mixed sizes, specify  Mixed Originals in the Describe Original
settings. Copying is slower when using this feature.
Using Job Mode
Use the Job Mode feature to build a single  copy job from multiple scans. You can use either
the ADF or the scanner glass. The settings for the first scan are used for subsequent scans.
1. Touch  Copy.
2. Touch  Describe Original .
3. Touch  Advanced.
4. In the  Job Mode  check box, touch  On.
5. Select any output settings, if necessary
6. After each page is scanned, the control panel prompts you for more pages.
7. Do one of the following: If the job contains more pages, load  the next page, and then press S
TART.
If the job contains no more pages, touch  Finished to print.
Note
In Job Mode, if you scan the first page of a document by using the ADF, then you must scan
all of the pages in that document by using the ADF. If you scan the first page of a document
by using the scanner glass, then you must scan all of the pages in that document by using
the scanner glass.
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							Modifying copy settings for the current job
You can modify your copies by adjusting the contrast, reducing or enlarging the size, or
enhancing the quality.
Adjusting the copy contrast
You can adjust the contrast by touching the arrows on the Contrast Control bar. The slider
moves to the lighter or darker area of the  Contrast Control bar.
Reducing or enlarging copies
The MFP has an autoscaling feature. If the  original paper size differs from the copy paper
size, the MFP can autodetect a size mismatch  between the original page size and the copy
page size. The scanned image of the original page is reduced or enlarged automatically to
match the copy paper size. You can override autoscaling by using the reduce and enlarge
feature.
The MFP can reduce copies to as little as 25%  of the original size and enlarge copies to as
much as 400% of the original (200% when using the ADF).
To reduce or enlarge your copies, touch the arrows on the  Reduce/Enlarge button until you
reach the size that you want. The scale  percentage box in the center of the Reduce/Enlarge
button indicates the percentage of reduction or enlargement. You can also touch  100% to
display the keypad to type the  number that you want. Touch  OK to save the changes.
Background removal
If you copy a document that is printed on colored paper, or if you use two-sided copying, you
can enhance the copy quality by removing any background that might cause your copy to
streak or blur. Touch  Copy Settings, and then touch the  Advanced tab to gain access to
the embedded  Background Removal  screen. Adjust the amount of background removal by
touching the arrows on the  Background Removal control. The slider moves to the lighter or
darker area of the  Background Removal  control bar.
Sharpness
The Sharpness  control specifies the sharpness setting that the flatbed scanner uses when
the MFP scans your original. Touch  Copy Settings, and then touch the  Advanced tab to
gain access to the  Sharpness screen. Sharpness enhances the edges of the original so that
faint or fine text and graphics are reproduced more sharply. Adjust the amount of sharpness
by touching the arrows on the  Sharpness control bar.
Contrast
The Contrast  control allows you to determine the contrast and brightness of your cop\
y.
Touch the arrows on the  Contrast control, and move the slider to the lighter or darker area
of the  Contrast  control bar.
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							Copying multiple sized originals
If the original document contains mixed-size originals, for example, a letter-size document
with several legal-size charts, see 
Copying submenu  and Copying by using the ADF for
more information.
Creating a stored copy job
Turning on the job storage setting indicates that you  want the copy job to be stored on the
hard disk, and that you will print the job later. You must provide the following information to
create a stored job:
1. Touch  Copy.
2. Select your basic copy settings (see 
Copying by using user-defined settings ).
3. Touch the  Advanced tab.
4. At the  Job Storage  box, select On. A popup dialog box is displayed, asking for the  User
Name , and Job Name . If Authentication Required  is selected, a Personal
Identification Number (PIN), if required. To enter the PIN, touch the small box next to
Authentication Required . The keyboard is displayed when you select  User Name and
Job Name . The PIN is a four-digit number that can be typed on the numeric keypad.
5. Type the User Name.
6. Type the Job Name.
7. Type the PIN, if required.
8. Touch  OK.
9. Press  S
TART.
See 
Printing a stored job  for information on printing a stored job.
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							106Chapter 4 Copying ENWW