HP LaserJet 4345mfp User Manual

							Orientation of paper for duplexing
Several kinds of paper (such as letterhead, preprinted paper, prepunched paper, and paper
with watermarks) require a specific orientation for duplex printing. The duplexer prints the
second side of paper first. The proper orientation of the paper in the trays is shown below.
1 Tray 1
2 All other trays
For tray 1, load the front side facing down and the top edge toward you. For all other trays,
load the front side facing up and the top edge toward the MFP.
Layout options for printing on both sides of paper 
The four duplex orientation options are shown below. These options can be selected in the
printer driver (the preferred method) or at the MFP control panel. If you use the MFP control
panel, touch  CONFIGURE DEVICE , then touch PRINTING. Touch DUPLEX BINDING . On
the  PCLPCL SUBMENU , select a setting for ORIENTATION.
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1. Long-edge landscape*This layout is often used in accounting, data processing, and
spreadsheet programs. Every other printed image is oriented
upside-down. Facing pages 
are read continuously from top to
bottom.
2. Short-edge landscapeEach printed image is oriented right-side-up. Facing pages are
read from top to bottom on the left page, then from top to bottom
on the right page.
3. Long-edge portraitThis is the default MFP setting, and the most common layout
used, with every printed image oriented right-side-up. Facing
pages are read from top to bottom on the left page, then from top
to bottom on the right page.
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							4. Short-edge portrait*This layout is often used with clipboards. Every other printed
image is oriented upside-down. Facing pages are read
continuously from top to bottom.
* When using Windows drivers, select  Flip Pages Up to get the designated binding options.
To print on both sides by using the optional duplex-printing
accessory
1. Insert enough paper into one of the trays to accommodate the print job. If you are
loading special paper such as letterhead, load it in one of the following ways: 
●For tray 1, load the letterhead paper  with the front side down, bottom-edge first.
● For all other trays, load the letterhead paper  with front side up, and the top edge on
the left side of the tray.
CAUTION
Do not load paper that is heavier than 105 g/m2 (28 lb bond). Jamming could result.
2. Open the printer driver (see 
Using the printer drivers ).
3. For Windows, on the  Finishing tab, click Print on Both Sides .
For Macintosh, on the  Layout tab, click  Print on Both Sides .
4. Click  OK.
5. Send the print job to the MFP.
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							Setting the registration
Use the SET REGISTRATION  feature to center the front and back images on a page that
has been duplexed (printed on both sides). This feature also allows edge-to-edge printing to
be set to within approximately 2 mm (0.08 inch) of all edges of the paper. Image placement
varies slightly for each input tray. The alignment  procedure must be performed for each tray.
The administrator can use an internal tray-registration page to calibrate each tray.
To set the registration
1. Touch  Menu.
2. Touch  CONFIGURE DEVICE .
3. Touch  PRINT QUALITY .
4. Touch  SET REGISTRATION .
You can select a tray by specifying a source. The default source is tray 2. If you want to
set the registration for tray 2, go to  step 7. Otherwise, proceed to the next step.
5. Touch  SOURCE.
6. Touch the name of a tray. After you touch the name of the tray, the control-panel display returns to the  SET REGISTRATION  menu.
7. Touch  PRINT TEST PAGE .
8. Follow the instructions on the printed page.
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							Using features in the printer driver
When you print from a software program, many of the MFP features are available from the
printer driver. For more information about Windows drivers, see 
Using the printer drivers .
Note
Settings in the printer driver and  software program generally override control-panel settings.
(Software-program settings generally override printer-driver settings.)
Creating and using quick sets
Use quick sets to save the current driver settings for reuse. For example, you can save the
page orientation, print on both sides, and paper  source settings in a quick set . For
convenience, quick sets are available on most printer-driver tabs.
Note
You can save 25 Print Task Quick Sets. The  printer driver might report that 25 Print Task
Quick Sets have been defined when fewer than 25 are visible. Some predefined Print Task
Quick Sets, which do not apply to the configuration  of your MFP, might be hidden but they
are still counted in the total number that can be saved.
To create a quick set
1. Open the printer driver (see Using the printer drivers ).
2. Select the print settings that you want to use.
3. In the  Print Task Quick Sets  box, type a name for the selected settings (for example
Quarterly Report or My Project Status).
4. Click  Save.
To use quick sets
1. Open the printer driver (see Using the printer drivers ).
2. Select the quick set that you want to use from the  Print Task Quick Sets drop-down list.
3. Click  OK. The MFP is now set to print according to the saved settings in the quick set.
Note
To restore printer-driver default settings, select  Default Print Settings from the Print Task
Quick Sets  drop-down list.
Creating and using watermarks
A watermark is a notice, such as Top Secret,  that is printed in the background of each
page in a document.
To use an existing watermark
1. Open the printer driver (see Using the printer drivers ).
2. From the  Effects tab, click the  Watermarks drop-down list.
3. Click the watermark that you want to use.
4. If you want the watermark to appear only  on the first page of the document, click First
Page Only .
5. Click  OK. The MFP is now set to print the watermark that you have selected.
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							To remove the watermark, click (none) in the Watermarks  drop-down list.
Resizing documents
Use the document resizing options to scale a document to a percentage of its normal size.
You can also choose to print a document on a different size paper, with or without scaling.
To reduce or enlarge a document
1. Open the printer driver (see Using the printer drivers).
2. On the  Effects tab, type the percentage by which you want to reduce or enlarge your
document.
You can also use the scroll bar to adjust the reduce/enlarge percentage.
3. Click  OK. The MFP is now set to scale the document to the reduce/enlarge percentage
that you selected.
To print a document onto a different paper size
1. Open the printer driver (see Using the printer drivers ).
2. From the  Effects tab, click  Print Document On .
3. Select the target paper size to print on.
4. To print the document on the target paper size without scaling it to fit, make sure that the Scale to Fit  option is not selected.
5. Click  OK. The MFP is now set to print the document as you specified.
Setting a custom paper size from the printer driver
Instead of setting custom paper sizes by using the control panel, you can also set the
custom paper size in the printer driver.
Note
Settings in the printer driver and  software program generally override control-panel settings.
(Software-program settings generally override printer-driver settings.)
1. Open the printer driver (see 
Using the printer drivers ).
2. From the  Paper or Paper/Quality  tab, click Custom.
3. From the  Custom Size Paper  window, type the name of the custom paper size.
4. Type the paper-size length and  width. If you type a size that is too small or too large, the
driver automatically adjusts the size to the minimum or maximum size that is allowed.
5. If necessary, click the button to change the unit of measure between millim\
eters and inches.
6. Click  Save.
7. Click  Close. The MFP is now set to print  the document on the custom-size paper that
you selected. The name that you saved appears in the paper-size list for future use.
Printing on different paper for the first page of a print job
Follow these instructions for printing a first page that is different from other pages in the print
job.
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							To print on different paper
1. Open the printer driver (see Using the printer drivers).
2. From the  Paper or Paper/Quality  tab, select the appropriate paper for the first page of
the print job.
3. Click  Use different Paper/Covers .
4. In the list box, click the pages or  covers that you want to print on different paper.
5. To print front or back covers, you must also select  Add Blank or Preprinted Cover.
6. Select the appropriate paper type or source for  the other pages of the print job. The MFP
is now set to print the document on the paper that you selected.
Note
The paper size must be the same for all pages of the print job.
Printing multiple pages on one sheet of paper
You can print more than one page on a single sheet of paper. This feature is available in
some drivers and provides a cost-effective way to print draft pages.
To print more than one page on a sheet of paper, look for a layout or pages-per-sheet option
in the driver. (This is sometimes called 2-up, 4-up, or n-up printing.)
To print multiple pages on  one sheet of paper
1. Open the printer driver (see Using the printer drivers).
2. Select the  Finishing tab.
3. In the section for  Document Options, select the number of pages that you want to print
on each sheet (1, 2, 4, 6, 9, or 16).
4. Click  Print Page Borders  if you want to print a border around each page on the sheet.
Print Page Borders  is available only if Pages per Sheet is more than 1.
5. If the number of pages  is greater than 1, click Page Order to select the order and
placement of the pages on the sheet.
6. Click  OK. The MFP is now set to print the number of pages per sheet that you have
selected.
Setting the stapling options
You can select whether a job is stapled by using the printer driver.
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							To set the stapling options
1. Open the printer-driver properties, and click the Configure tab. (The Configure  tab is
not available from within software programs.)
Note
The procedure to open the printer-driver properties depends on the operating system that
you are using. For information about opening the printer-driver properties for your operating
system, see 
Using the printer drivers . Look for the column titled To change the configuration
settings.
2. In the area for configuring additional output  devices, select the stapler/stacker, and then
click  OK.
3. Open the printer driver (see 
Using the printer drivers ).
4. Click the  Output tab.
5. In the  Staple box, select the stapling option that you  want to use for the print job.
6. Click  OK. The MFP is now set to use the stapling option that you selected.
Selecting face-up or face-down output in the printer driver
The MFP can deliver pages either face-up or face-down. When jobs are delivered face-
down, multiple-page documents are delivered in  the correct page order. Face-down output is
the fastest delivery method.
Select face-up output when you want to use the straightest paper path, such as when
printing on heavy media. Multiple-page documents are  delivered with the pages in reverse
order.
To specify face-up or face-down output, use the following procedure.
To select face-up or face-down output
1. Open the printer driver (see Using the printer drivers ).
2. Select the  Output tab.
3. In the section for Output bin options, select either  Face Down (Faster) or Face Up
(Straightest Path) .
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							Using job storage features
The following special job-storage features are available for this MFP:
●Private jobs : When you send a private job to the  MFP, the job does not print until you
enter a PIN at the control panel.
● Job storage : You can download a job such as a personnel form, time sheet, or calendar
to the MFP and allow other users to print the job at any time. Stored jobs are copied to
the hard disk and are not deleted if  retention space on the MFP becomes limited.
● QuickCopy jobs : You can print the requested number of copies of a job and then store
a copy of the job on the hard disk in  the MFP. Storing the job allows you to print
additional copies of the job later.
● Proof and hold jobs : This feature provides a quick and easy way to print and proof one
copy of a job and then print the additional copies.
Follow the instructions in this section to gain  access to the job storage features at the
computer. See the specific section for the type of job that you want to create.
CAUTION
If you turn the MFP off, all QuickCopy, Proof and hold, and Private jobs are deleted.
To gain access to the job storage features
For Windows
1. On the  File menu, click  Print.
2. Click  Properties  and click the  Job Storage tab.
3. Select the Job Storage Mode that you want.
For Macintosh
In newer drivers: Select  Job Storage in the pull-down menu in the  Print dialog box. In older
drivers, select  Printer Specific Options .
Printing a private job
Use the private printing feature to specify that a job is not printed until you release it. First,
set a 4-digit personal identification number (PIN) by typing the PIN at the MFP control panel.
Next, enter the PIN in the printer driver. The PIN is sent to the MFP as part of the print job.
To create private jobs
To specify that a job is private,  in the driver, select the Private Job option, type a User
Name and Job Name, and then type a four-digit PIN. The job will not print until you enter the
PIN at the MFP control panel.
Releasing private jobs
You can print a private job at the control panel  after the job has been sent to the MFP.
1. Touch  Menu.
2. Touch  Retrieve Job .
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							3. Scroll to and touch your name.
4. Scroll to and touch your job.
5.Touch  Print. (Print  should have 
 [lock symbol] next to it.)
6. Use the numeric keypad to type the PIN, and then touch  OK.
Deleting a private job
A private job is automatically deleted from the MFP  hard disk after you release it for printing.
If you want to delete the job without printing it, use this procedure.
1. Touch  Menu.
2. Touch  Retrieve Job .
3. Scroll to and touch your name.
4. Scroll to and touch your job.
5. Scroll to  Delete. (Delete  should have 
 [lock symbol] next to it.)
6. Use the numeric keypad to type the PIN, and then touch  OK.
Storing a print job
You can download a print job to the MFP hard disk without printing it. You can then print the
job at any time at the MFP control panel. For example, you might want to download a
personnel form, calendar, time sheet, or accounting form that other user\
s can print when
they need it.
To store a print job on the hard disk, select the  Job Storage option in the driver when
printing from the MFP.
To create stored jobs
In the driver, select the  Job Storage option and type a user name and job name. The job
does not print until someone requests it  at the MFP control panel. See 
Printing a stored job.
Printing a stored job
At the control panel, you can print a job that is stored on the MFP hard disk.
1. Touch  Menu.
2. Scroll to  Retrieve Job .
3. Touch  User Name  to see a list of names.
4. Scroll to and touch your name to see a list of jobs.
5. Scroll to and touch your job.
6. Touch  Print.
7. To print the default number of copies, touch  OK. The screen changes to  Copies=n. To
change the number, use the numeric keypad or scroll to select a new number, and touch
OK .
If  Print  has 
 (lock symbol) next to it, the job is a private job and requires a PIN. See
Printing a private job.
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							Deleting a stored job
Jobs stored on the MFP hard disk can be deleted at the control panel.
1. Touch Menu.
2. Scroll to and touch  Retrieve Job.
3. Scroll to and touch your name.
4. Scroll to and touch your job.
5. Scroll to and touch  Delete.
6. Touch  Yes.
If  Delete  has 
 (lock symbol) next to it, the  job requires a PIN to delete. See Printing a
private job.
Creating a QuickCopying job
The QuickCopy feature prints the requested  number of copies of a job and stores a copy on
the MFP hard disk. Additional copies of the job  can be printed later. This feature can be
turned off in the printer driver.
The default number of different QuickCopy jobs that can  be stored on the MFP is 32. At the
control panel, you can set a different default number. See 
System setup submenu
To create QuickCopy jobs
CAUTIONIf the MFP needs additional space to store  newer QuickCopy jobs, the MFP deletes other
stored QuickCopy jobs, starting with the oldest  job. To permanently store a job and prevent
the MFP from deleting it when space is needed, select the  Job Storage option instead of the
QuickCopy  option.
In the driver, select the  QuickCopy option and type a user name and a job name.
When you send the job to print, the MFP prints the number of copies that you set in the
driver. To print more quick copies at the MFP control panel, see 
Printing additional copies of
QuickCopy jobs .
Printing additional copies of QuickCopy jobs
This section describes how to print additional copies of a job stored on the MFP hard disk at
the control panel.
1. Touch  Menu.
2. Touch  Retrieve Job .
3. Touch  User Name  to see a list of names.
4. Scroll to your job and touch  OK.
5. To print the default number of copies, touch  Print. The screen changes to  Copies=n. To
change the number, use the numeric keypad or scroll to select a new number, and touch
OK .
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