HP Jornada 560 Series PDA Users Guide

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7 | Microsoft Pocket Outlook 
Microsoft Pocket Outlook includes Calendar, Contacts, Tasks, Inbox, and 
Notes. You can use these programs individually or together. For example, 
e-mail addresses stored in Contacts can be used to address e-mail 
messages in Inbox.  
Using ActiveSync, you can synchronize information in Microsoft Outlook 
or Microsoft Exchange on your desktop PC with information in Pocket 
Outlook on your hp Jornada. Each time you synchronize, ActiveSync 
compares the changes you made...

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Calendar: Scheduling Appointments and 
Meetings 
Use Calendar to schedule appointments, including meetings and other 
events. You can check your appointments in one of several views (Agenda, 
Day, Week, Month, and Year) and easily switch views by using the View 
menu. 
Tap to go to today.
Tap to display or edit
the appointment details.
Tap to create a new appointment. 
 
 
You can customize the Calendar display (for example, change the...

Chapter 7 | Microsoft Pocket Outlook | 99 
To create an appointment 
1.  In Day or Week view, tap the desired date and time for the 
appointment. 
2. Tap New. 
Tap to select a date. Tap to select a time. Tap to return to the calendar
(the appointment is saved
automatically).
Tap to choose from
previously entered locations. Tap to choose from
predefined text.
Notes is a good place
for maps and directions.
 
3.  Using the Input panel, tap first to select the field, and then enter a 
description and a...

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Using the Summary Screen 
When you tap an appointment in Calendar, a summary screen is 
displayed. To change the appointment, tap Edit. 
View appointment details.
View.
Tap to change
appointment.
Creating Meeting Requests 
You can use Calendar to set up meetings with users of Outlook or Pocket 
Outlook. The meeting notice will be created automatically and sent either 
when you synchronize Inbox or when you connect to your e-mail...

Chapter 7 | Microsoft Pocket Outlook | 101 
 
The meeting notice is created automatically and placed in the Outbox 
folder. 
For more information on sending and receiving meeting requests, see 
Calendar Help and Inbox Help on your hp Jornada. 
Contacts: Tracking Friends and Colleagues 
Contacts maintains a list of your friends and colleagues so that you can 
easily find the information you are looking for, whether you are at home or 
on the road. Using the hp Jornada infrared port, you can quickly share...

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To change the way information is displayed in the list, tap Tools, and then tap 
Options.  
 
To create a contact 
1. Tap New. 
Notes is a good place
for maps and directions. Tap to return to the contact
list (the contact is saved
automatically).
Scroll to see more fields.
 
2.  Using the Input panel, enter a name and other contact 
information. You will need to scroll down to see all available 
fields.  

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3.  To assign the contact to a category, scroll to and tap Categories 
and select a category from the list. In the contact list, you can 
display contacts by category. 
4.  To add notes, tap the Notes tab. You can enter text, draw, or 
create a recording. For more information on creating notes, see 
“Notes: Capturing Thoughts and Ideas,” later in this chapter. 
5. Tap OK to return to the contact list. 
Finding a Contact 
There are four ways to find a contact:...

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Using the Summary Screen 
When you tap a contact in the contact list, a summary screen is displayed. 
To change the contact information, tap Edit. 
 
View contact details.
Tap to view notes.
Tap to change contact information. 

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Tasks: Keeping a To-Do List 
Use Tasks to keep track of what you have to do.  
Tap to create a new  task.Select the sort order
of the list.
Indicates high priority. Select the category of tasks
you want displayed in the list.
Tap to display or edit
the task details.
Tap and hold to display
a pop-up menu of actions. 
 
 
To change the way information is displayed in the list, tap Tools, and then tap 
Options. 
 
  

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To create a task 
1. Tap New. 
Tap to return to the task
list (the task is saved
automatically).
Tap to choose from
predefined subjects.
Notes is a good place
for maps and drawings.
 
2.  Using the Input panel, enter a description. 
3.  You can enter a start date and due date or enter other information 
by first tapping the field. If the Input panel is open, you will need 
to hide it to see all available fields. 
4.  To assign the...