HP Jornada 430/430se Palm-Size PC Users Guide

							Chapter 6 | Connecting to a
desktop PC| 45
Microsoft Outlook® 2000 System Requirements
•Processor: Pentium 75MHz or greater
•Operating system: Windows ® 95 or Windows NT ® 4.0
Service Pack 3 or later
Available hard-disk space for installation
•Approximately 153 MB (actual installed space varies
according to the configuration options you choose)
Establishing
EstablishingEstablishing Establishing a partnership with a desktop PC
 a partnership with a desktop PC a partnership with a desktop PC  a partnership with a desktop PC
To setup a partnership for the first time, you:
•install ActiveSync
•connect the P/PC to the desktop PC
•complete the New Partnership Wizard
Follow the steps in this section in the order they are
presented.
Installing ActiveSync
For more information on installing ActiveSync, read the “Getting
Started with Microsoft® ActiveSync™” user guide.
If you have previously installed Windows CE Services on your
desktop PC, do NOT uninstall it. Install ActiveSync as an
upgrade.
To install ActiveSync
1. Insert the Desktop Software for Microsoft Windows CE
compact disk into the CD-ROM drive on your desktop
PC.
2. The ActiveSync Setup Wizard should start
automatically. If it does not, click Run on the Start
menu, and then type d:\setup, where ”d” is the letter
assigned to your CD-ROM drive.
3. Follow the directions on your screen to install and
configure ActiveSync. After ActiveSync is installed, the 
						

							46 Hewlett-Packard Jornada 430/430se Palm-size PC
Get Connected dialog box is displayed. You do not need
to restart your desktop PC.
4. Connect the P/PC to the desktop PC using the travel
cable, as described next.
Connecting by travel cable
The HP Jornada uses a serial connection to communicate with a
desktop PC. The serial connection is established with the travel
cable (included with the HP Jornada) and a 9-pin serial
communications port on your desktop PC.
To connect the HP Jornada to your desktop PC
1. Insert the 9-pin end of the travel cable into a serial port
on your desktop PC.
2. Plug the travel cable into the HP Jornada and connect to
AC power.
3. Turn on the P/PC. ActiveSync checks the communication
port, and starts the New Partnership Wizard, which
leads you through the steps listed in the next section.
You can also connect to a desktop PC using an infrared port (if
the desktop PC also has an infrared port). 
For m ore
information, see the Connecting by infrared section in this
chapter. 
						

							Chapter 6 | Connecting to a
desktop PC| 47
Establishing a partnership
Partnerships enable your desktop PC to recognize the
HP Jornada when transferring files or synchronizing data.
To follow the New Partnership Wizard
1. The Wizard asks if you would like to set up a
partnership. Select Yes, and then click the Next button.
2. The Wizard asks you to select Synchronization Settings.
When a check box is selected, that information is
synchronized. To customize what gets synchronized,
click the Settings button after selecting a type of
information. Click Next.
3. Setup is complete. After you click Finish to exit,
synchronization starts. Let synchronization complete
before using the P/PC.
You can later change the device name and description using
the Communication control panel on the HP Jornada. On the
Start menu, tap Programs, tap Communication, and then
tap Connections.
Troubleshooting partnerships
If you are unable to establish a connection between the HP
Jornada and your desktop PC, try the ActiveSync
Troubleshooter. The Troubleshooter provides detailed diagnostic
steps to identify and correct common problems.
To start the Troubleshooter
1. On the Help menu in the ActiveSync window, click
Microsoft ActiveSync Help, double-click the
ActiveSync Troubleshooter book, and double-click
ActiveSync Troubleshooter.
Connecting and disconnecting
Connecting and disconnectingConnecting and disconnecting Connecting and disconnecting
After you have established a partnership, ActiveSync
automatically detects the HP Jornada and establishes a
connection whenever you connect the travel cable. 
						

							48 Hewlett-Packard Jornada 430/430se Palm-size PC
ActiveSync automatically ends the connection when you
disconnect the travel cable.
Connecting by infrared
Connecting by infraredConnecting by infrared Connecting by infrared
You can also use the infrared port on the HP Jornada to connect
to a desktop or notebook PC that is running Windows 95 (or
later). The Desktop Software for Microsoft Windows CE compact
disk includes infrared device drivers for Windows 95.
To configure ActiveSync for infrared connection
1. Set up and configure an infrared port on your desktop or
notebook PC.
For more information about installing and configuring
that device for use with your desktop PC, refer to the
instructions that came with your infrared port.
2. On the File menu in the Microsoft ActiveSync window,
click Get Connected, and follow the instructions on the
screen.
To configure the HP Jornada for infrared
connection
1. On the HP Jornada Start menu, tap Settings, then tap
Communications.
2. Tap the PC Connection tab. If the control panel does
not show Connect using Infrared Port, tap Change
Connection, and then select Infrared Port from the
list of available connections.
To establish an infrared connection
1. Line up the infrared port on the HP Jornada with the
infrared device on your notebook or desktop PC.
2. On the HP Jornada Start menu, tap Programs, tap
Communication, and then tap PC Link.
Line up the IR ports on the two devices so that they are within
20 centimeters (8 inches) of one another. 
						

							Chapter 6 | Connecting to a
desktop PC| 49
Connecting to another PC
Connecting to another PCConnecting to another PC Connecting to another PC
You can follow the procedure for connecting to another
(non-partner) PC when:
•you need to connect your P/PC to a desktop PC other than
your partner
•your desktop PC does not recognize your P/PC as its partner
The other desktop PC must have ActiveSync installed.
To connect to a non-partner PC
1. Physically connect the HP Jornada to a PC. The New
Partnership Wizard begins automatically.
2. In the Set Up a Partnership screen, select No, I don’t
want to synchronize information, and then click the
Next button. You are connected as a guest.
As a guest, you can browse, move, and copy files. When you
disconnect your P/PC from the desktop PC, the settings selected
in ActiveSync for the guest P/PC are deleted.
Your desktop PC will not recognize your P/PC if you log on to
the desktop PC with a different user name, if you perform a
full reset of the HP Jornada by removing all power, or if you
allow the batteries to die.
You can establish partnerships between the HP Jornada and
up to two desktop PCs (for example, your home and your office
PC).
A single desktop PC can partner with any number of H/PCs or
P/PCs. This is useful if you have more than one computer
running Windows CE or if a single desktop PC is shared.
Synchronizing data
Synchronizing dataSynchronizing data Synchronizing data
ActiveSync allows you to select when to synchronize data
between the HP Jornada and desktop PC. You can choose any of
these options:
•synchronize automatically each time you connect the HP
Jornada to your desktop PC 
						

							50 Hewlett-Packard Jornada 430/430se Palm-size PC
•synchronize continuously whenever the synchronized
information changes, for as long as the computers are
connected
•synchronize at any moment by clicking the Sync button in the
Microsoft ActiveSync window
To select when to synchronize
1. In the ActiveSync window, click Tools, Options, and
then the Sync Mode tab.
2. Select one of the three radio buttons: Continuously
while the device is connected, Only upon
connection, or Manually.
You can always synchronize manually by clicking the Sync
button in ActiveSync window.
Synchronizing selected data
You can also choose which items to synchronize:
•Calendar, Contacts, or Tasks information—Exchange and
update information on the HP Jornada with information
stored in Outlook or Schedule+ on your desktop PC.
•E-mail messages—Share messages between selected folders
in the HP Jornada Inbox and Exchange or Outlook on your
desktop PC. By default, only 3 days of messages are
synchronized. For information on Inbox, see the Setting up
Inbox section in chapter 7.
•Channels—Download Internet, intranet, or other Web-
formatted content to the P/PC. For information on channels,
see the Using Channels section in chapter 7.
To specify data to synchronize
1. On the Tools menu of the ActiveSync window, click
Options, and then click the Sync Options tab.
2. Select the data you want to synchronize. By default,
e-mail (message) synchronization is disabled (see the
figure on the next page). 
						

							Chapter 6 | Connecting to a
desktop PC| 51
3. To set specific options (for example, to indicate how
many weeks of Calendar data to synchronize, or to
synchronize only active tasks), click Settings.
4. Repeat steps 2 and 3 for each information type.
Speed up the synchronization process by synchronizing
regularly. If you use Microsoft Outlook, ActiveSync
synchronizes only 2 weeks of calendar data by default.
Synchronizing e-mail messages
During synchronization, messages are copied from the Inbox
folder of Exchange or Outlook on your desktop computer to the
Inbox folder on your P/PC. 
						

							52 Hewlett-Packard Jornada 430/430se Palm-size PC
Messages in the Outbox folder on your P/PC are also transferred
to Exchange or Outlook, and then sent from those programs.
The messages on the two computers are linked, so when you
delete a message on your P/PC, it is also deleted from your
desktop computer the next time you synchronize.
Synchronizing channel information
During synchronization, channel information (Web content) is
copied to your P/PC. It can be viewed either from Channels or on
your Active Desktop as a mobile desktop component, depending
on the channel format you have subscribed to. See the Using
Channels and Displaying mobile desktop components
sections in chapter 7 for more information.
Resolving synchronization conflicts
If the same item (for example, an appointment or a task) has
been modified on both the desktop PC and on the HP Jornada,
ActiveSync indicates that a synchronization conflict has occurred.
To resolve a synchronization conflict
1. When an alert informs you that there are unresolved
items, on the Tools menu of the ActiveSync window,
click Resolve items.
2. Follow the directions on the screen.
You can also resolve conflicts automatically by setting a default
option for conflict resolution.
To set a default option for conflict resolution
1. On the Tools menu of the ActiveSync window, click
Options, and then click the Rules tab.
2. Under Conflict Resolution, select a new setting.
Browsing the HP Jornada desktop
Browsing the HP Jornada desktopBrowsing the HP Jornada desktop Browsing the HP Jornada desktop
While the HP Jornada is connected to a desktop PC, you can use
ActiveSync to browse the contents of the HP Jornada from your
desktop. 
						

							Chapter 6 | Connecting to a
desktop PC| 53
To browse the HP Jornada desktop
1. On the File menu of the ActiveSync window, click
Explore. Windows Explorer opens the Mobile Device
folder.
You can cut, paste, and copy files between folders on the P/PC, or
transfer files between the P/PC and your desktop PC, simply by
dragging the file icons between the appropriate folders.
Transferring files between your P/PC and the
Transferring files between your P/PC and theTransferring files between your P/PC and the Transferring files between your P/PC and the
desktop PC
desktop PCdesktop PC desktop PC
All files you create on your P/PC, such as Voice Recorder and
Note Taker files, are stored in the My Documents folder. You can
see these files by double-clicking your P/PC icon in the
ActiveSync window on your desktop computer.
You can copy files between the HP Jornada and desktop PC in
two ways:
•by dragging icons to or from the P/PC icon in the ActiveSync
window on your desktop PC
•by using the Cut, Copy, and Paste commands on the Edit
menu
Transferring Note Taker files
When Note Taker files are copied to the desktop computer,
ActiveSync converts them to .doc files, and they can be opened in
Microsoft Word. Similarly, when Microsoft Word (.doc) files are
copied to the P/PC, ActiveSync converts them to Note Taker
(.pwi) files.
Transferring Voice Recorder files
Voice Recorder files remain .wav files on both your P/PC and
desktop computer. Synchronization gives you a handy way to
move your Voice Recorder files to your desktop computer.
A special playback codec, provided with the ActiveSync
installation, is needed to play P/PC .wav files recorded in Mobile
Voice format on your desktop computer. PCM files can be played
on any desktop PC. 
						

							54 Hewlett-Packard Jornada 430/430se Palm-size PC
Setting up another P/PC from a full backup
Setting up another P/PC from a full backupSetting up another P/PC from a full backup Setting up another P/PC from a full backup
If you have lost the HP Jornada or replaced it with another
HP Jornada, you can set up another P/PC with the same data
and settings as the old one by using a full backup from either
ActiveSync or HP backup.
To set up a new P/PC from a full backup
1. If you used ActiveSync to back up your data, then follow
the instructions for restoring information to your mobile
device in Microsoft ActiveSync Help on your desktop
computer.
2. If you backed up the P/PC using HP backup, then
restore the information as described in the Using HP
backup section in chapter 9.
Printing
PrintingPrinting Printing
If you want hard copies of files on your P/PC, you must transfer
them to your desktop PC for printing. You cannot print files
directly from the P/PC (unless you install third party software).