HP Jornada 420 Palm-Size PC Users Guide

							 Chapter 3 | Learning the basics | 37
·Hold down the 
Record button to start recording. Recording
stops when you release the button.
To play all of your recordings one after another, press the
Action button twice. A short beep sounds between recordings.
·Press the 
Action button to execute a highlighted item. Rock
this button to scroll up and down through dropdown lists.
·Press the 
Exit button to exit dialog windows.
·Reconfigure the hard icons so that they start the applications
that you use most often. To do this, tap 
Settings from the
Start menu, tap 
Buttons, tap the 
Program tab, and then
follow the directions on the control panel.
·Use the AC adapter to plug the HP Jornada into external
power whenever possible, especially when connecting to a
desktop PC or other peripheral, or when letting the LED
indicator flash for extended time periods. For more
information, see “Managing battery power” on page 16.
·In Calendar, to choose the way you prefer to be notified, on
the 
Tools menu, tap 
Options, tap the 
Alarm button, and
then tap 
Reminder Options.
·If you have lost the HP Jornada or replaced it with another
HP Jornada, you can set up the new P/PC with the same data
and settings as the old one, if you previously performed a full
backup using Windows CE Services or HP backup.
If you used Windows CE Services to back up your data, then
when you connect the new P/PC to your desktop PC for the
first time, choose Restore rather than Synchronize or Browse.
If you backed up the P/PC using HP backup, then restore the
information as described in “Using HP backup” on page 84.
·Speed up the synchronization process by synchronizing
regularly. If you use Microsoft Outlook, Windows CE Services
synchronizes only 2 weeks of calendar data by default.
·To open the 
World Clock control panel quickly, double-tap
the clock in the status area of the taskbar.
·To close applications use bTask, or from the 
Start menu, tap
Settings, tap 
System, tap 
Task Manager, select the
application you want to close, and then tap 
End Task. 
						

							38 Hewlett-Packard Jornada 420 Palm-size PC 
						

							 Chapter 4 | Connecting to a desktop PC | 39
4 | Connecting to a
desktop PC
This chapter describes how to:
·install Windows CE Services
·establish a partnership between the HP Jornada and your
desktop PC
·use Windows CE Services to browse the contents of the HP
Jornada
·synchronize data, e-mail messages, and channels
·transfer files between the HP Jornada and desktop PC
Connecting for the first time
You can connect to a desktop PC using the HP Jornada serial
port, or you can connect to an infrared-equipped desktop or
notebook PC using the infrared port. Before you connect, you
must install Windows CE Services on the desktop PC. Then, you
can connect the HP Jornada to your desktop PC with the sync
cable or the infrared port, and establish a partnership.
Understanding Windows CE Services
Microsoft Windows CE Services with ActiveSync enables you to
synchronize the information on your desktop computer with the
information on your P/PC. Synchronization is the process of
comparing the data on your P/PC with your desktop computer
and updating both computers with the most recent information.
For example:
·Keep Contacts, Calendar, and Tasks data up-to-date by
synchronizing your mobile device with your choice of Microsoft
Outlook (Inbox synchronization with Outlook Express is not 
						

							40 Hewlett-Packard Jornada 420 Palm-size PC
currently supported), Microsoft Schedule+, or Microsoft
Exchange on your desktop computer.
·Synchronize Voice Recorder and Note Taker documents
between your P/PC and desktop computer. Your files are
automatically converted to the correct format.
With Windows CE Services, you can also:
·back up and restore your P/PC data
·add and remove programs on your P/PC
·copy (rather than synchronize) files between your P/PC and
your desktop computer
Windows CE Services includes several components. The
Windows CE Services Setup Wizard detects which software
components are needed and prompts you to set up only the
necessary components. For instance,
·If you do not already have Outlook or Schedule+ installed, the
Setup Wizard attempts to install Schedule+ version 7.0a.
·The Setup Wizard can add Inbox extensions to enable you to
transfer messages to your desktop mail client—Exchange or
Outlook.
You may need to restart your PC after installing each
component.
Contents of the Desktop Software for Microsoft Windows CE
compact disk
The Desktop Software for Microsoft Windows CE compact disk
includes the following software options for your desktop PC.
·Windows CE Services—Allows you to connect the HP Jornada
to a desktop or notebook PC running Windows 95 or Windows
NT.
·Microsoft Exchange Update—Adds an option to the Tools
menu in Microsoft Exchange, allowing you to synchronize the
HP Jornada Inbox with your Windows Inbox.
·Microsoft Schedule+ 7.0a—A schedule management program
for Windows 95 or NT.
·Ethernet Components—Network drivers for your Windows
CE. 
						

							 Chapter 4 | Connecting to a desktop PC | 41
·Microsoft Pocket Streets—A maps-and-navigation program for
Windows CE.
·Windows 95 infrared drivers version 2.0—Allow you to install
an infrared port on a desktop PC.
·Windows 95 Dial-Up Networking version 1.2 upgrade—
Allows you to establish a remote connection to your desktop
PC by modem.
·Microsoft Internet Explorer version 4.01—The most recent
version of the Internet browser for Windows 95 or Windows
NT.
·Windows NT Service Pack 3—System updates for Windows
NT.
Many Windows CE programs are available, including freeware
and shareware. Go to www.microsoft.com/windowsce, or try
searching the Web on the keyword “Windows CE” to find
additional programs for your P/PC.
Minimum PC requirements for Windows CE Services
The minimum PC requirements for running Windows CE
Services are as follows:
·Microsoft Windows NT Workstation 4.0 or Windows 95 (or
later)
·Desktop PC with a 486/33DX or higher processor (Pentium®
P90 recommended)
·8 MB of memory (12 MB recommended) for Windows 95 (or
later), and 16 MB of memory (32MB recommended) for
Windows NT Workstation
·Hard disk drive with 10 to 50 MB of available hard disk space
(actual requirements vary, based on selection of features and
current system configuration)
·Available 9-pin serial communications port
·CD-ROM drive
·VGA or higher resolution graphics card (SVGA 256-color
recommended) 
						

							42 Hewlett-Packard Jornada 420 Palm-size PC
To install Windows CE Services
1. If you want to upgrade to Microsoft Outlook 98, install it
first.
2. Insert the Desktop Software for Microsoft Windows CE
compact disk into the CD-ROM drive on your desktop
PC.
3. The Windows CE Services Setup Wizard should start
automatically. If it does not start, click 
Run on the
Start menu, and then type d:\setup, where d is the
letter assigned to your CD-ROM drive.
4. Follow the instructions that appear on your screen to set
up Windows CE Services.
5. The Windows CE Services Get Connected dialog box
appears and prompts you to connect the HP Jornada.
·If you connect using the sync cable, connect your
P/PC as described in “Connecting by sync cable” on
page 42, and then click 
Start.
·If you connect by infrared, click 
Cancel, and skip to
“Connecting by infrared” on page 47.
If you chose 
Manual synchronization, you need to tap 
Start,
tap 
Programs, tap 
Communication, and then tap 
PC Link.
Connecting by sync cable
The HP Jornada uses a serial connection to communicate with a
desktop PC. The serial connection is established with the sync
cable (included with the HP Jornada) and a 9-pin serial
communications port on your desktop PC.
The HP Jornada 420 connects to the sync cable via the cradle.
If you do not have a 9-pin serial port on your desktop PC, or if
the port is in use by another device, such as a printer or modem,
you may need to obtain an adapter from your computer
manufacturer. 
						

							 Chapter 4 | Connecting to a desktop PC | 43
To connect the HP Jornada to your desktop PC
1. Insert the 9-pin end of the sync cable into a serial port
on your desktop PC.
2. Fully insert the flat end of the sync cable, arrow side up,
into the serial port on the cradle.
3. Insert AC adapter into the DC jack on the cradle.
4. Mount the HP Jornada in the cradle.
Fully insert the flat end of the sync cable, arrow side up,
into the serial port on the cradle.
Establishing a partnership
After you set up Windows CE Services on your desktop PC and
connect your HP Jornada with the serial cable to the desktop PC,
you are prompted to establish a partnership between your
desktop PC and the HP Jornada. The partnership enables your
desktop PC to recognize the HP Jornada when transferring files
or synchronizing data.
You can establish partnerships between the HP Jornada and up
to two desktop PCs (for example, your home PC and your office
PC). A single desktop PC can partner with any number of H/PCs
or P/PCs. This is useful if you have more than one computer
running Windows CE, or if several people share a single desktop
PC. 
						

							44 Hewlett-Packard Jornada 420 Palm-size PC
Following the New Partnership Wizard
The New Partnership Wizard helps you create a partnership and
gives you options for synchronizing data, e-mail messages, and
files between the HP Jornada and desktop PC. When the New
Mobile Device Detected dialog box appears on your desktop PC,
click Synchronize, and then follow the instructions on the screen
of your desktop PC to complete the New Partnership Wizard.
The Wizard prompts you to type a name and a description for the
P/PC. The name can be anything you choose (up to 15
alphanumeric characters, no spaces) and should make it easy for
you to identify the HP Jornada. The description could be the
make and model (for example, HP Jornada 420) or a property
control number.
You can later change the device name and description using
the 
Communication control panel on the HP Jornada. On the
Start menu, tap 
Programs, tap 
Communication, and then
tap 
Connections.
The Wizard also prompts you to choose settings for
synchronization: 
Manual, 
On Connect, or 
Continuous. If you
choose 
Continuous, information is synchronized whenever it
changes for as long as the computers are connected.
The P/PC icon appears in the Mobile Devices window after the
new partnership is created, which can take a minute or two.
To change the type of items that are synchronized after you
have completed the wizard, select the P/PC icon in the Mobile
Devices folder and then click 
ActiveSync Options on the
Tools menu.
Also, regardless of the options you choose while completing the
Wizard, you can also synchronize at any moment by choosing
the 
Synchronize Now command from the 
Tools menu of the
Mobile Devices window. Or, right-click the connection icon in
the taskbar of the desktop PC, and then click 
Synchronize
Now. For more information, see “Synchronizing data” on page
50. 
						

							 Chapter 4 | Connecting to a desktop PC | 45
Troubleshooting partnerships
If you are unable to establish a connection between the HP
Jornada and your desktop PC, try the following:
·Confirm that both the desktop PC and the HP Jornada are
communicating at the same baud rate.
To check the baud rate on your desktop PC
1. Click 
Communications on the 
File menu of the Mobile
Devices window.
To check and change the baud rate on the
HP Jornada
1. On the 
Start menu, tap 
Settings, tap
Communications, and then tap the 
PC Connection
tab.
Communications Properties, PC Connection tab
2. To change the baud rate setting, tap 
Change
Connection.
·Verify that the sync cable from the HP Jornada is connected to
the port listed on the 
Communications tab of the Windows 
						

							46 Hewlett-Packard Jornada 420 Palm-size PC
CE Services Properties dialog box (this is the port you selected
when setting up Windows CE Services).
If these steps fail to correct the problem, use the Windows CE
Services Communications Troubleshooter. The Communications
Troubleshooter provides detailed diagnostic steps to identify and
correct common problems.
To start the Communications Troubleshooter
1. On the 
Start menu of your desktop PC, point to
Microsoft Windows CE Services, and click Mobile
Devices.
2. On the 
Help menu in the Mobile Devices window, click
Communications Troubleshooter.
Connecting and disconnecting
After you have established a partnership, you can set Windows
CE Services to automatically detect the HP Jornada and
establish a connection whenever you connect the sync cable.
Using the COM port on your desktop PC is the easiest way for
you to connect, unless you use that port for other peripherals.
To enable automatic connection
1. On the 
Start menu of your desktop PC, point to
Microsoft Windows CE Services, and click Mobile
Devices.
2. On the 
File menu in the Mobile Devices window, click
Communications.
3. Under Device Connections via Serial Port, click 
Enable
Auto Connect.
If you use the COM port of your desktop PC for other devices, or
if you have disconnected the HP Jornada and need to reestablish
the connection, you can establish a manual connection using the
PC Link program on the HP Jornada.
To connect manually
1. On the HP Jornada 
Start menu, tap 
Programs, tap
Communications, and then tap 
PC Link. The
Connection Status dialog box appears. After a few