HP Hewlett Packard 1020 Plain Paper Fax Machine Users Manual

							Answering Machine
27
Listening to Messages
When messages have been received, the Messages light will blink. Use the 
buttons for the following tasks:
•Play — Plays all messages starting with the new ones. Pressing Play in 
the middle of a message will pause it; press Play again to restart.
Tip! The date and time of the message will display while the message is 
playing. The other buttons only work when the date and time is 
displaying. Wait until the date and time displays before pressing the 
other buttons.
•Erase — Erases the current message. When no messages are playing, 
you can erase all messages by pressing Erase then Enter.
•Replay — Replays the current message.
•Skip — Skips the current message and plays the next one.
•Cancel — Stops playing the messages.
Setting Rings
See “Setting the TAM/FAX Ring” on page 8.
Record Erase
Messages
SkipReplayPlay
Answering Machine (TAM)



	

 
						

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Screening Calls
You can set the answering machine so that you can hear messages as they 
are being recorded. You can then choose to pick up the telephone. The 
default setting for Call Screening is On.
1Press Menu. 
1:Fax Functions will display.
2Press 6. 
6:TAM Setup will display.
3Press Enter. 
1:Message Length will display.
4Press 2. 
2:Call Screening will display.
5Press Enter. 
On   * will display.
6 Use the arrow buttons (W X) to choose between On and Off and 
press Enter.
7Press Cancel repeatedly to exit the menu.
Tip! If you pick up an extension phone while the HP Fax is playing the 
OGM or recording a message, pressing * then # on the extension phone 
will turn off the answering machine.




	

 
						

							Answering Machine
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Changing the Length of Messages
You can change the time available for incoming messages from the default 
of 60 seconds to 30, 90, or 120 seconds.
The message length will be automatically adjusted for shorter messages. 
Messages longer than the setting will be cut off.
1Press Menu. 
1:Fax Functions will display.
2Press 6. 
6:TAM Setup will display.
3Press Enter. 
1:Message Length will display.
4Press Enter. 
60 sec will display.
5 Use the arrow buttons (W X) to choose the new recording time (30, 
60, 90, or 120 seconds) and press Enter.
6Press Cancel repeatedly to exit the menu.




	

 
						

							hp fax 1020 series
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Listening to Messages Remotely
You can pick up your messages from any touch tone telephone using your 
PIN (personal identification number) Code. Select a 3-digit number that you 
will remember.
Important! If you want to access your TAM remotely, you must change the 
PIN Code from the default *000.
Establishing your PIN code
1Press Menu. 
1:Fax Functions will display.
2Press 6. 
6:TAM Setup will display.
3Press Enter. 
1:Message Length will display.
4Press 3. 
3:PIN Code will display.
5Press Enter. 
Pincode: *000 will display. 
6 Type a new 3-digit code (for example, 487) and press Enter.
7Press Cancel repeatedly to exit the menu.




	

 
						

							Answering Machine
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Retrieving messages
1 Dial your fax machine from any touch tone telephone.
2 While the outgoing message is playing, enter an asterisk (*) plus the 
PIN Code you selected. For example, if your PIN Code is 123, you 
would enter *123.
Important: You must have changed the PIN Code from the default *000 
for remote access to work.
3 Once the confirmation tone has played, you can control the answering 
machine using these codes. Hang up when you are done. 
& + (
	
1
1
2
4
8Play messages.
Replay message
Skip message.
Pause message. (Press 4 again to resume.)
Erase message. (Press * to confirm.)
3Record outgoing message. (Press * to finish.)
4
1
2
3Change answer mode.
TEL (Press * to confirm.)
FAX (Press * to confirm.)
TAM/FAX (Press * to confirm.)
5
1
2Fax forwarding
On. Then enter number. (Press * to confirm. 
Press # to cancel.)
Off (Press * to confirm.)
6Change PIN code. (Enter new code and press * to 
confirm.)
9Erase all messages. (Press * to confirm.)
*Confirm change and return to top level of menu.
#Cancels current item and returns to top level of menu. 
						

							hp fax 1020 series
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12
-2
	#	2	Assume you are travelling 
away from home and want to check your answering machine and change 
your PIN code.
Your PIN code is 123. You want to change the PIN code to 456.
1 Dial the fax machine.
2 While your outgoing greeting is playing, press *123.
3 To listen to messages, press 1.
Message 1 begins to play.
4 To skip Message 1, press 2.
Message 2 begins to play.
5 To skip message 2, press 2.
Message 3 begins to play
6 To erase Message 3, press 8*.
7 Message 3 is erased and you return to the main menu.
8 To change the PIN code, press 6 then 456*.
Tip! If you think you made a mistake, for example, by pressing 6  455, 
just press # to return to the main menu, then press 6  456*.
Important: Press numbers firmly. Entering the numbers too quickly can cause 
them not to register. 
						

							33
5Fax Functions
This chapter will introduce you to the various faxing features of the product.
Receiving Faxes
How you receive faxes depends on how Answer Mode is set. Be sure you 
have set the answer mode to best meet your needs. See “Setting the Answer 
Mode” on page 8.
Fax polling
Fax polling allows you to set your unit to call another fax machine and 
check for a waiting fax and then receive it. The waiting fax must be set up 
to be polled.
1Press the Menu button. 
1:Fax Functions will display.
2Press Enter. 
1:Send Fax Later will display.
3Press 4.
 4:Poll Receive will display. 
4Press Enter.
Enter Fax Number will display.
5 Type the fax number of the other machine and press Enter. 
						

							hp fax 1020 series
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Sending a Fax
You can send a fax using several methods.
• Standard method—scans and sends each page
• Scan and fax—scans all of the pages before starting to send. This is 
very useful for multiple page faxes so that you can determine that all 
pages are scanned properly before sending starts.
• Send later—sends a fax at a later time; for example, when rates are 
lower.
• Sending to multiple numbers—sends a fax to everyone on a broadcast 
list
If the call is not completed, the fax will make 2 redial attempts at 3 minute 
intervals.
Standard method
1 Place the document to be sent face down in the document tray.
2Dial the number by:
• Using the number pad and pressing the Start/Copy button.
•Touching a One Touch button. 
•Pressing Speed Dial and entering a speed dial code and pressing 
Start/Copy.
Note: One touch buttons and speed dial codes must have been 
previously programmed.

	#
&

	&6	

	7If you need to listen to the 
tones (as when using a calling card), simply pick up the handset or press 
the Speakerphone button before dialing. After dialing the fax number, then 
press Start/Copy. 
						

							Fax Functions
35
Scan & Fax
Scan & Fax can be used for an individual fax document or set as a default 
for all faxes. When you use Scan & Fax, all pages of the fax document are 
scanned before the number is dialed. This feature allows you to make sure 
that all pages are scanned properly before walking away from the 
machine. 
If Memory Full displays, clear the pages from the fax and resend the 
document without using Scan & Fax.
.	
To scan and fax this document:
1 Insert the document in the tray.
2Press the Scan & Fax button.
3 Dial the number and press Start/Copy.
1
Scan & Fax
StopStart/Copy Resolution Contrast
2
3
4
56
Erro
7
8
9
10
FAX/COPY
Scan & Fax 
						

							hp fax 1020 series
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-
To set Scan & Fax as the default for all faxes, follow these 
steps.
1Press the Menu button. 
1:Fax Functions will display.
2Press 7. 
7:Advanced Setup will display.
3Press Enter.
1:Scan & Fax will display.
4Press Enter.
Off   * will display.
5 Use the arrow buttons (W X) to scroll to On and press Enter.
6Press the Cancel button repeatedly to exit the menu.