HP Color LaserJet CM3530 MFP User Manual

							Cancel a copy job
1.Press the  Stop button on the control panel and then touch the name of the job.
2. Touch the  Cancel Job button, and then touch the  OK button.
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							11 Scan and send to e-mail, folders, andworkflow destinations
●Configure e-mail settings
●
Use the Send E-mail screen
●
Perform basic e-mail functions
●
Use the address book
●
Change e-mail settings for the current job
●
Scan to a folder
●
Scan to a workflow destination
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							Configure e-mail settings
The product offers color-scanning and digital-sending capabilities. By using the control panel, you can
scan black-and-white or color documents and send them to an e-mail address as an e-mail attachment.
To use digital sending, the product must be connected to a local area network (LAN).
NOTE:The e-mail icon is not shown on the control panel if e-mail is not configured.
Before you can send a document to e-mail, you must configure the product.
NOTE:The instructions that follow are for configuring the product at the control panel. You can also
perform these procedures by using the embedded Web server. For more information, see
Embedded Web server on page 169.
Supported protocols
The product supports Simple Mail Transfer Protocol (SMTP) and Lightweight Directory Access Protocol
(LDAP).
SMTP ●SMTP is a set of rules that define the interaction between programs that send and receive e-mail.
In order for the product to send documents to e-mail, it must be connected to a LAN that has access
to an e-mail server that supports SMTP. The SMTP server must also have Internet access.
● If you are using a LAN connection, contact your system administrator to obtain the IP address or
host name for your SMTP server. If you are connecting through a DSL or cable connection, contact
the internet service provider to obtain the SMTP server IP address.
LDAP ●LDAP is used to gain access to a database of information. When the product uses LDAP, it
searches a global list of e-mail addresses. As you begin to type the e-mail address, LDAP uses an
auto-complete feature that supplies a list of e-mail addresses that match the characters you type.
As you type additional characters, the list of matching e-mail addresses becomes smaller.
● The product supports LDAP, but a connection to an LDAP server is not required in order for the
product to be able to send to e-mail.
NOTE:
If you need to change the LDAP settings, you must change them by using the embedded
Web server. For more information, see 
Embedded Web server on page 169, or see the Embedded
Web Server User Guide  on the product Administrator CD.
Configure e-mail server settings
Use the E-mail Setup Wizard
Using the E-mail Setup Wizard  is the simplest way to configure the e-mail settings.
1. From the Home screen, touch the  Administration menu.
2. Touch the Initial Setup  menu.
3. Touch the E-mail Setup  menu.
4. Touch the E-mail Setup Wizard  menu, and follow the onscreen instructions.
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							Find the SMTP gateway1.From the Home screen, touch the Administration  menu.
2. Touch the  Initial Setup menu.
3. Touch the  E-mail Setup  menu, and then touch the  Find Send Gateways menu.
4. Touch the  Find button.
Configure the SMTP gateway address 1.From the Home screen, touch  Administration.
2. Touch  Initial Setup .
3. Touch  E-mail Setup , and then touch  SMTP Gateway.
4. Type the SMTP gateway address, either as an IP address or as a fully qualified domain name. If
you do not know the IP address or domain name, contact the network administrator.
5. Touch  OK.
Test the SMTP settings 1.From the Home screen, touch  Administration.
2. Touch  Initial Setup .
3. Touch  E-mail Setup , and then touch  Test Send Gateways .
If the configuration is correct,  Gateways OK appears on the control-panel display.
If the first test was successful, send an e-mail to yourself by using the digital-send feature. If you receive
the e-mail, you have successfully configured the digital-sending feature.
If you do not receive the e-mail, use these actions to resolve issues with the digital-sending software:
● Check the SMTP and address to make sure that you typed them correctly.
● Print a configuration page. Verify that the SMTP gateway address is correct.
● Make sure that the network is operating correctly. Send an e-mail to yourself from a computer. If
you receive the e-mail, the network is operating correctly. If you do not receive the e-mail, contact
your network administrator or Internet service provider (ISP).
● Run the DISCOVER.EXE file. This program attempts to find the gateway. You can download the
file from the HP Web site at 
www.hp.com/support/cljcm3530mfp
.
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							Use the Send E-mail screen
Use the touchscreen to navigate through the options on the Send E-mail screen.
HP LaserJet  
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1Home buttonTouching this button opens the Home screen.
2Send E-mail buttonTouching this button scans the document and sends an e-mail file to the provided e-mail
addresses.
3Error/warning buttonThis button appears only when there is an error or wa rning in the status line area. Touch it to open
a pop-up screen that will help you resolve the error or warning.
4Help buttonTouch this button for control-panel help.
5Address book buttonsTouch these buttons to use the address book to populate the  To:, CC: , or BCC:  fields. For more
information, see 
Use the local address book on page 155.
6Scroll barUse the scroll bar to view and set up the  CC:, BCC: , Message , and File Name  fields. Touch any
of those fields to open the keyboard and add the necessary information.
7More Options  buttonTouch this button to change certain e-mail settings for the current scan job.
8Subject: fieldTouch this field to open the keyboard, and then type a subject title.
9To: fieldTouch this field to open the keyboard, and then type the e-mail addresses of those whom you
want to receive the scanned document.
10From:  fieldTouch this field to open the keyboard, and then type your e-mail address. If the system
administrator has configured the product to do so, th is field might automatically insert a default
address.
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							Perform basic e-mail functions
The product e-mail feature offers the following benefits:
●Sends documents to multiple e-mail addresses, saving time and delivery costs.
● Delivers files in black-and-white or in color. Files can be sent in different file formats that the
recipient can manipulate.
With e-mail, documents are scanned into the product memory and sent to an e-mail address or multiple
addresses as an e-mail attachment. Digital documents can be sent in several graphics formats, such
as .TIF and .JPG, which allows recipients to manipulate the document file in various programs to meet
their specific needs. Documents arrive in near-original quality, and then can be printed, stored, or
forwarded.
In order to use the e-mail feature, the product needs to be connected to a valid SMTP local area network
that includes Internet access.
Load documents
You can scan a document by using either the glass or the document feeder. The glass and document
feeder can accommodate Letter-, Legal-, Executive-, A4-, and A5-size originals. Smaller originals,
receipts, irregular and worn documents, stapled documents, previously folded documents, and
photographs should be scanned by using the glass. Multiple-page documents can be scanned easily
by using the document feeder.
Send documents
The product scans both black-and-white and color originals. You can use default settings or change the
scanning preferences and file formats. The following are the default settings:
● Color
● PDF (requires the recipient to have an Adobe Acrobat viewer to view the e-mail attachment)
For information about changing the settings for the current job, see 
Change e-mail settings for the current
job on page 156.
Send a document
1. Place the document face-down on the scanner glass or face-up in the ADF.
2. From the Home screen, touch  E-mail.
3. If prompted, type your user name and password.
4. Complete the From: , To:, and Subject:  fields. Scroll down and complete the  CC:, BCC: , and
Message  fields if appropriate. Your user name or other default information might appear in the
From:  field. If so, you might not be able to change it.
5. (Optional) Touch  More Options to change the settings for the document that you are sending (for
example, the document’s original size). If you are sending a two-sided document, you should select
Sides  and an option with a two-sided original.
6. Press  Start to begin sending.
7. When you are finished, remove the original document from the scanner glass or ADF.
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							Use the auto-complete function
When you type characters into the To:, CC: , or  From:  fields on the Send E-mail screen, the auto-
complete function is activated. As you type the required address or name by using the keyboard screen,
the product automatically searches the address book list and completes the address or name by using
the first match. You can then select that name by touching  Enter, or continue typing the name until auto-
complete finds the correct entry. If you type a character that does not match any entry in the list, the
auto-complete text is removed from the display to indicate that you are typing an address that is not in
the address book.
Use the address book
You can send e-mail to a list of recipients by using the address book feature of the product. See your
system administrator for information about configuring address lists.
NOTE: You can also use the embedded Web server (EWS) to create and manage the e-mail address
book. The EWS e-mail address book can be used to add, edit, or delete single e-mail addresses or e-
mail distribution lists. For more information, see 
Embedded Web server on page 169 .
Create a recipient list
1. From the Home screen, touch  E-mail.
2. Complete one of the following steps:
●Touch 
To: to open the keyboard screen, and then type the recipients e-mail addresses.
Separate multiple e-mail addresses with a semicolon or by touching Enter  on the touchscreen.
● Use the address book.
a.
On the Send E-mail screen, touch the address book button 
 to open the address book.
b. Navigate the entries in the address book by using the scroll bar. Hold down the arrow to
scroll quickly through the list.
c. Highlight the name to select a recipient, and then touch the arrow button 
.
You can also select a distribution list by touching the drop-down list at the top of the
screen and then touching All, or add a recipient from a local list by touching  Local in the
drop-down list. Highlight the appropriate names, and then touch the arrow button 
 to
add the name to your list of recipients.
You can remove a recipient from your list by scrolling to highlight the recipient, and then
touching the remove button 
 in the middle of the screen.
3. The names in the recipient list are placed in the text line of the keyboard screen. If you want, you
can add a recipient that is not found in the address book by typing the e-mail address on the
keyboard. After you are satisfied with your recipient list, touch  OK.
4. Touch  OK.
5. Finish typing information in the  CC: and  Subject:  fields on the Send E-mail screen, if necessary.
You can check the list of recipients by touching the down arrow in the To:  text line.
6. Press  Start.
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							Use the local address book
Use the local address book to store frequently-used e-mail addresses. The local address book can be
shared between products that use the same server to gain access to the HP Digital Sending software.
You can use the address book when you type e-mail addresses in the From:, To:, CC: , or BCC:  fields.
You can also add or delete addresses in the address book.
To open the address book, touch the address book button 
.
Add e-mail addresses to the local address book
1. Touch  Local.
2. Touch the add button 
.
3. (Optional) Touch the  Name field, and in the keyboard that appears type a name for the new entry.
Touch  OK.
The name is the alias for the e-mail address. If you do not type an alias name, the alias will be the
e-mail address itself.
4. Touch the  Address field, and in the keyboard that appears type the e-mail address for the new
entry. Touch  OK.
Delete e-mail addresses from the local address book
You can delete e-mail addresses that you no longer use.
NOTE: To change  an e-mail address, you must first delete the address and then add the corrected
address as a new address in the local address book.
1. Touch  Local.
2. Touch the e-mail address that you want to delete.
3. Touch the remove button 
 in the lower right corner.
The following confirmation message appears: Do you want to delete the selected address(es)?
4. Touch  Yes to delete the e-mail address(es) or touch  No to return to the Address Book screen.
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							Change e-mail settings for the current job
Use the More Options  button to change the following e-mail settings for the current print job:
ButtonDescription
Document File TypeTouch this button to change the type of file the product creates after scanning the document.
Output QualityTouch this button to increase or decrease the prin t quality of the file being scanned. A higher quality
setting produces a larger file size.
ResolutionTouch this button to change the scan resolution. A higher resolution setting produces a larger file size.
Color/BlackTouch this button to determine whether you will sc an the document in color or in black-and-white.
Original SidesTouch this button to indicate if the original document is one-sided or two-sided.
Content OrientationTouch this button to select either the portrait or landscape orientation for the original.
Original SizeTouch this button to select the size of the document: letter, A4, legal, or mixed letter/legal.
Optimize Text/
PictureTouch this button to change the scanning procedure based on the type of document that you are
scanning.
Job BuildTouch this button to activate or deactivate the J ob Build mode, which enables you to scan several small
scan jobs and send them as one file.
Image Adjustment Touch this button to change the darkness and shar pness settings, or to clean up background clutter on
the original.
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