HP Color LaserJet 2700n User Manual

							Optional tray 3
Media typeSizeWeightCapacity1
PaperLetter
Legal
Executive
A4
A5
B5-JIS
8.5 x 1360 to 120 g/m2 (16 to 32 lb)Up to 500 sheets
HP Color Laser Photo Paper,
gloss and HP Color Laser
Photo Paper, matte
2
Same as for paper106 to 120 g/m2 (28 to 32 lb)Up to 200 sheets
CardstockSame as for paperup to 120 g/m2 (32 lb)Up to 200 sheets
LetterheadSame as for paper60 to 120 g/m2 (16 to 32 lb)Up to 500 sheets
1Capacity can vary depending on media weight and thickness, and environmental conditions.2Hewlett-Packard does not guarantee results when printing on other types of heavy paper.
ENWWPrint-media specifications 11
 
						

							
Selecting print media
You can use many types of paper and other print media with this printer.
Before purchasing any paper or specialized forms in quantity, verify that your paper supplier has
obtained and understands the print-media  requirements that are specified in the HP LaserJet Printer
Family Print Media Specification Guide .
See 
Supplies and accessories  to order the HP LaserJet Printer Family  Print Media Specification
Guide . To download a copy of the guide, go to 
www.hp.com/support/clj2700 . Select Manuals .
It is possible that paper could meet all of the guidelines in this chapter or the  HP LaserJet Printer Family
Print Media Specification Guide  and still not print satisfactorily. This can result from abnormal
characteristics of the printing environment or other  variables over which HP has no control (for example,
extremes in temperature and humidity).
Hewlett-Packard Company recommends testing any paper before buying it in large quantities.
CAUTION Using paper that does not conform to the specifications listed here or in the print
media guide can cause problems that require service. This service is not covered by the Hewlett-
Packard warranty or service agreements.
Paper to avoid
The printer can handle many types of paper. Using pa per that does not meet specifications will cause
lower print quality and increase the chance of jams.
● Do not use paper that is too rough.
● Do not use paper, other than standard prepunched 
paper, that contains cutouts or perforations.
● Do not use multipart forms.
● Do not use paper that has already been printed 
on, or that has been fed through a photocopier.
● Do not use paper that contains a watermark if you are printing solid patterns.
Paper that can da
mage the printer
In rare circumstances, paper can damage the printe r. The following paper must be avoided to prevent
possible damage to the printer:
● Do not use paper with staples attached.
● Do not use transparencies
 that are designed for Inkjet printers  or other low temperature printers,
or for monochrome printing. Use only transparencies that are specified for use with HP Color
LaserJet printers.
● Do not use photo paper that is 
intended for Inkjet printers.
● Do not use paper that is embossed or coated, 
or any media that produces hazardous emissions,
or that melts, offsets, or disco lors when exposed to 190°C (374°F) for 0.1 second. Also, do not use
letterhead paper that is made with dyes or  inks that cannot withstand that temperature.
12 Chapter 1   Printer basics ENWW
 
						

							Printing and storage environment
Ideally, the printing and media-storage environment should be at or near room temperature, and not too
dry or too humid. Remember that paper is hygroscopic; it absorbs and loses moisture rapidly.
Heat causes the moisture in paper to evaporate, while cold causes it to condense on the sheets. Heating
systems and air conditioners remove most of the humidity from a room. As paper is opened and used,
it loses moisture, causing streaks and smudging. Humid weather or water coolers can cause the humidity
to increase in a room. As paper is opened and used it absorbs any excess moisture, causing light print
and dropouts. Also, as paper loses and gains moisture it can distort. This issue can cause jams.
As a result, paper storage and handling are as important as the paper-making process itself. Paper
storage environmental conditions directly affect the feed operation and print quality.
Evaluate purchasing more paper than can be easily used in a short time, about three months. Paper
stored for long periods can experience heat and moisture extremes, which can cause damage. Planning
is important to prevent damage to a large supply of paper.
Unopened paper in sealed reams can remain stable for several months before use. Opened packages
of paper have more potential for environmental damage, especially if they are not wrapped with a
moisture-proof barrier.
The media-storage environment should be properly maintained to ensure optimum printer performance.
The recommended condition is 20° to 24°C (68° to 75°F), with a relative humidity of 45% to 55%. The
following guidelines should be helpful when evaluating the paper storage environment:
●Print media should be stored at or near room temperature.
●The air should not be too dry or too humid to moderate the hygroscopic properties of paper.
●The best way to store an opened ream of paper is to rewrap it tightly in its moisture-proof wrapping.
If the printer environment is subject to extremes, unwrap only the amount of paper to be used during
the days operation to prevent unwanted moisture changes.
●Avoid storing paper and print media near heating and air conditioning vents or near windows and
doors that are frequently open.
ENWW Printing and storage environment 13
 
						

							
Printing on special media
Transparencies
●Handle transparencies by the ed
ges. Oils from your fingers can cause print-quality problems.
● Use only overhead tr
ansparencies recommended for use in this printer. Hewlett-Packard
recommends using HP Color LaserJet Transparencies with this printer. HP products are designed
to work together for optimum printing results.
● In either the software program or the printer driver, select 
Transparency as the media type, or
print from a tray that is co nfigured for transparencies.
CAUTIONTransparencies that are not designed for laser printing might melt in the printer,
causing damage to the printer.
Glossy paper
● In either the software program or the driver, select 
GLOSSY as the media type, or print from a tray
that is configured for glossy paper.
● Because this affects all print jobs, it is important to
 return the printer to its original settings once the
job has printed. See 
Configuring trays  for more information.
Colored paper
●Colored paper should be of the same high quality as white xerographic paper.
● Pigments used must be able to withstand the printer’s fusing temperature of 190°C (374°F) for 0.1
second without deterioration.
● Do not use paper with a colored coating that was added after the paper was produced.
● The printer creates colors by printing patterns 
of dots, overlaying and varying their spacing to
produce various colors. Varying the  shade or color of the paper will affect the shades of the printed
colors.
Envelopes
Adhere to the following guidelines to help ensure pr oper printing on envelopes and to help prevent printer
jams:
● In either the software program or the printer driver, select 
Envelope as the media type, or configure
tray 1 for envelopes. See 
Configuring trays .
● The weight rating of envelopes should not exceed 90 g/m
2 (24 lb bond).
● Envelopes should be flat.
● Do not use envelopes wi
th windows or clasps.
● Envelopes must not be wrinkled,
 nicked, or otherwise damaged.
● Envelopes with peel-off adhesive strips must use adhesives that can withstand the heat and
pressures of the printer’s fusing process.
14 Chapter 1   Printer basics ENWW
 
						

							
If your software does not automatically format an envelope, specify Landscape for page orientation in
the software program. Use the guidelines in the table t hat follows to set margins for return and destination
addresses on Commercial #10 or DL envelopes.
Address typeLeft marginTop margin
Return15 mm (0.6 inch)15 mm (0.6 inch)
Destination 102 mm (4.0 inch) 51 mm (2.0 inch)
Labels
● In either the software program 
or the printer driver, select Labels as the media type, or configure
tray 1 or tray 2 for labels. See 
Configuring trays .
● Verify that the labels’ adhesive material can tolera
te temperatures of 190°C (374°F) for 0.1 second.
● Verify that there is no expose
d adhesive material between the  labels. Exposed areas can cause
labels to peel off during printing, which can ca use paper jams. Exposed adhesive can also cause
damage to printer components.
● Do not re-feed a sheet of labels.
● Verify that labels lie flat.
● Do not use labels that are wrin
kled, bubbled, or otherwise damaged.
Heavy paper
●For information about which heavy paper is supported in each tray, see Print-media sp
ecifications
● In either the software program 
or the printer driver, select Heavy or Cardstock  as the media type,
or print from a tray that  is configured for heavy paper. Becaus e this setting affects all print jobs, it
is important to return the printer back to its original settings after the job has been printed. See
Configuring trays .
CAUTIONIn general, do not use paper that is heavier than the media specification
recommended for this printer. Doing so can cause misfeeds, jams, reduced print quality, and
excessive mechanical wear.
Preprinted forms and letterhead
● Forms and letterhead must 
be printed with heat-resistant inks that  will not melt, vaporize, or release
hazardous emissions when subjected to the printe r’s fusing temperature of approximately 190°C
(374°F) for 0.1 second.
● Inks must be nonflammable and should not adversely affect any printer rollers.
● Forms and letterhead should be sealed in a moisture-proof wrapping to prevent changes during
storage.
● Before loading preprinted paper, verify that the in
k on the paper is dry. During the fusing process,
wet ink can come off of preprinted paper.
ENWW Printing on special media 15
 
						

							NOTEFor information about how to load letterhead and preprinted forms, see Loading special
media.
Recycled paper
This printer supports the use of recycled paper. Recycled paper must meet the same specifications as
standard paper. See the HP LaserJet Printer Family Print Media Specification Guide. Hewlett-Packard
recommends that recycled paper contain no more than 5% ground wood.
HP LaserJet media
Hewlett-Packard offers many types of media that are made specifically for use in HP LaserJet printers.
HP products are designed to work together for optimum printing results.
For more information about HP LaserJet media, go to 
www.hp.com.
16 Chapter 1   Printer basics ENWW
 
						

							2 Control panel
This section provides information about the control panel features.
●
Understanding control-panel features
●
Using the control-panel menus
●
Using the printer control panel in shared environments
ENWW17
 
						

							Understanding control-panel features
The printer has the following lights and buttons on the control panel:
1Left arrow button (< ): Press this button to navigate through the menus or to decrease a value that appears on the display.
NOTE Press the left and right arrow buttons simultaneously to print a demo page.
2OK button : Press the  OK button for the following actions:
● Open the control-panel menus.
● Select a menu item.
● Clear some printer errors.
● Continue printing after reloading a tray.
● Acknowledge that a non-HP supply is in use.
● Return the printer to the 
Ready state whenever the ready light is blinking.
3Right arrow button  (>): Press this button to navigate through the menus or to increase a value that appears on the
display.
4Display : The display provides information about the printer. Us e the menus on the display to establish printer settings.
See 
Using the control-panel menus .
5Cancel Job button (X) : Press this button to cancel a print job whenever th e attention light is blinking. You can also press
this button to exit the control-panel menus.
6Ready light  (green): The ready light is on when the printer is ready  to print. It blinks when the printer is receiving print
data.
7Attention light  (amber): The attention light blinks when a print cartridge is empty.
NOTEThe attention light does  not blink if more than one print cartridge is empty.
8Print-cartridge-status gauges : These gauges show the consumption level fo r each print cartridge (black, yellow, cyan,
and magenta).
If the consumption level is unknown, a ? symbol appear s. This can occur in the following circumstances:
● The print cartridge is missing or installed incorrectly.
● The print cartridge is defective.
● The print cartridge might not be an HP cartridge.
18 Chapter 2   Control panel
ENWW
 
						

							ENWW Understanding control-panel features 19
 
						

							Using the control-panel menus
To use the menus
1.Press OK to open the menus.
2.Press < or > to navigate through the listings.
3.Press OK to select the appropriate option. An asterisk (*) appears next to the active selection.
4.Press X to exit the menu without saving any changes.
The sections that follow describe the options for each of the main menus:
●
Reports menu
●
System Setup menu
●
Network Config. menu (HP Color LaserJet 2700n printer only)
●
Service menu
20 Chapter 2   Control panelENWW