HP CM8050 User Manual

							Configure the e-mail options for each job
The device offers several features for optimizing e-mail attachments. These features are all available 
on the  E-mail screen. 
The  E-mail screen consists of two pages. From the first page, touch More Options to go to the next 
page. 
For details about how to use an option, touch the option, and then touch the help () button in the upper- 
right corner of the screen. The following tabl e provides an overview of the e-mail options.
NOTE:Depending on how the system administrator has configured the device, some of these options 
might not appear. The options in the table are  listed in the order in which they can appear.
Table 2-4  Options for e-mail jobs
Option nameDescription
Document File TypeUse this feature to select the file format for the e-mail attachment.
Original SidesUse this feature to describe the layout for each side of the original document.
Output QualityUse this feature to select the quality for the e-mail attachment. Higher-quality images require a larger file size than lower-quality images. Larger files take more time to send, and some 
recipients might have trouble  receiving larger files.
Content OrientationUse this feature to specify the way the content of the original document is placed on the page: 
portrait or landscape.
ResolutionUse this feature to set the resolution for the e-mail attachment. Higher resolution images have
more dots per inch (dpi), so they show more detail. Lower resolution images have fewer dots
per inch and show less detail, but the file size is smaller.
Original SizeUse this feature to describe the page size of the original document.
Color/BlackUse this feature to select whether the e-mail attachment is in black & white or in color.
Optimize Text/PictureUse this feature to optimize the output for a particular type of content. You can optimize the output for text or printed pictures, or you can manually adjust the setting.
NotificationUse this feature to receive notification about the status of an e-mail attachment that you have 
sent. You can receive an e-mail notification, or you can print the notification.
Image AdjustmentUse this feature to improve the overall quality  of the file. For example, you can adjust the darkness, sharpness, and contrast, and you can use the  Background Cleanup setting to remove 
faint images from the background or to remove a light background color.
Job Build Use this feature to combine several sets of original documents into one e-mail attachment. Also 
use this feature to scan an original document  that has more pages than the document feeder 
can accommodate at one time.
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							Send to a network folder
If the device is connected to a network, and if the system administrator has enabled this feature, you 
can scan a document and save it as a file in a folder on the network.
Send a scanned file to a network folder
NOTE: Depending on how the system administrator has configured the device, you might need to sign 
in to the device to use this feature.
1. Place the original document face-down on the glass or face-up in the document feeder. 
2. From the Home screen, touch Network Folder to open the network folder feature. 
3. Specify the folder where you want to store the file in one of these ways: 
● Select one of the  Quick Access Folders from the list. These are folders that the administrator 
has set up. 
● Touch the box below  Network Folder Path: to open the virtual keyboard. Type the network 
path to the folder. 
4. Specify the name for the file by touching the box below File Name:. The virtual keyboard opens. 
Type the name to use for the file. You do not need  to type the file-type extension. It is added 
automatically based on the document file-type setting.
NOTE: The administrator sets the default file type to use. If you want to use a different file type, 
touch  More Options, and open the Document File Type option.
5.Touch More Options to see other network folder options. For more information about using 
customized settings, see Set the folder options on page 45 . 
6. After all the options are set, touch the  Send to Network Folder button () to scan the document 
and send the file. 
7. To verify that the file was sent successfully, open the Home screen and touch Job Status. Touch 
the  Job Log tab, and look for the file in the list of completed jobs. 
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							Set the folder options
The device offers several features for optimizing files that are stored in network folders. These features 
are all available on the  Network Folder screen. 
The  Network Folder screen consists of two pages. From the first page, touch More Options to go to the 
next page. 
For details about how to use an option, touch the option, and then touch the help () button in the upper 
right corner of the screen. The following table provides an overview of the options for saving a file in a 
network folder.
Table 2-5   Options for network folder jobs
Option nameDescription
Document File TypeUse this feature to select the file format for the saved file.
Original SidesUse this feature to describe the layout for each side of the original document.
Output QualityUse this feature to select the quality for the file. Higher-quality images require a larger file size than lower-quality images, and they take more time to send.
Content OrientationUse this feature to specify the way the content  of the original document is placed on the page: 
portrait or landscape.
ResolutionUse this feature to set the resolution for the file. Higher resolution images have more dots per inch (dpi), so they show more detail. Lower  resolution images have fewer dots per inch and 
show less detail, but the file size is smaller.
Original SizeUse this feature to describe the page size of the original document.
Color/BlackUse this feature to select whether the file is in black & white or in color.
Optimize Text/PictureUse this feature to optimize the output for a particular type of content. You can optimize the
output for text or printed pictures, or you can manually adjust the setting.
NotificationUse this feature to receive notification about t he status of the file after you send it. You can 
receive an e-mail notification, or you can print the notification.
Image AdjustmentUse this feature to improve the overall quality  of the file. For example, you can adjust the 
darkness, sharpness, and contrast, and you can use the  Background Cleanup setting to remove faint images from the background or to remove a light background color.
Job Build Use this feature to combine several sets of original documents into one file. Also use this feature 
to scan an original document that has more  pages than the document feeder can accommodate 
at one time.
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							Job Storage
You can store jobs on the device so you can print them at any time. You can share stored jobs with 
other users, or you ca n make them private.
Store jobs at the device
1.Place the original document face-down on the glass or face-up in the document feeder. 
2. From the Home screen, touch Job Storage to open the Job Storage feature. Select the Create tab. 
3. Specify the name for the stored job in one of these ways: 
● Select an existing folder from the list. Touch  New Job and type a job name. 
● Touch the box below the existing  Folder Name: or Job Name:, and then edit the text. 
4. A private stored job has a lock icon next to the name, and it requires that you specify a PIN to 
retrieve it. To make the job private, select  PIN to Print and then type the PIN for the job. 
5. Touch More Options to see other job storage options. For more information about using customized 
settings, see Configure the job storage options on page 47 . 
6. After all the options are set, touch the  Create Stored Job button () to scan the document and 
store the job. The job is saved on the device unt il you delete it, so you can print it as often as 
necessary. 
If you are signed in to the device, the job is stored  in a folder with your sign-in name. If you are not 
signed in to the device, the job is stored in a public folder. 
For information about retrieving the job, see Retrieve stored jobs on page 49 . 
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							Store jobs from a computer
In addition to scanning a document at the device control panel and storing it, you can also send a job 
from a computer and store it on the device. Use the  printer driver to do this. When you store a job from 
a computer, you have several option s for types of jobs to store.
Table 2-6  Types of stored jobs
Job-storage optionDescription
Proof and HoldThe job is sent to the device for short-term storage. If you need to print multiple 
copies of a job but you want to verify ho w they appear before printing them all, use 
this feature. The job is sent to the devic e and printed one time. At the device control panel, you can choose to print the remaining copies or to cancel the job. After the 
copies are printed, the job is deleted.
Personal JobThe job is stored on the device until you, or someone else, retrieves it at the device.
If you specify a 4-digit PIN, the person who retrieves the job must provide the PIN. 
The device automatically deletes the job after it is printed.
Quick CopyThe job is sent to the device and printed  one time. It is stored on the device so you 
can print more copies as needed.
Stored Job The job is stored on the device until you delete it. It is not printed until you, or 
someone else, retrieves it at the device. If  you specify a 4-digit PIN, the person who 
retrieves the job must provide the PIN. 
Use this option for storing documents  that are shared by many users.
For details about how to use the printer driver to store jobs, see the following sections: 
●Set the color options on page 61 
●Macintosh printer driver features on page 62
Configure the job storage options
The device offers several features for optimizing j obs that are scanned at the device and stored. These 
features are all available on the  Job Storage screen when you create the stored job.
NOTE:These features are not available when someone retrieves the job for printing.
The Job Storage screen consists of four pages. From the first page, touch More Options to go to the 
next page. 
For details about how to use an option, touch the option, and then touch the help () button in the upper- 
right corner of the screen. The following table pr ovides an overview of the job storage options.
NOTE:Depending on which accessories are installed, some of these options might not appear. The 
options in the table are listed in  the order in which they can appear.
Table 2-7  Options for stored jobs
Option nameDescription
Paper SelectionUse this feature to select the tray that holds the size and type of paper that you want to use.
Image AdjustmentUse this feature to improve the overall quality of the file. For example, you can adjust the 
darkness, sharpness, and contrast, and you can use the  Background Cleanup setting to remove 
faint images from the background or to remove a light background color.
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							Option nameDescription
Content OrientationUse this feature to specify the way the content of the original page is placed on the page: portrait 
or landscape.
Output BinUse this feature to select an output bin for the  copies. If the optional HP Multifunction Finisher is attached, stapled copies are always delivered to Output Bin 5.
Pages per SheetUse this feature to copy multiple pages onto one sheet of paper.
WatermarkUse this feature to print a string of text diagonally across the center of each page.
OverlaysUse this feature to print a semi-transpar ent image on each page. Overlays are similar to 
watermarks, but overlays can consist of  any image, such as a company logo.
Chapter PagesUse this feature to copy documents that have chapters. You can specify that the chapters 
always begin on either the left or right page. If  necessary, the device inserts blank pages so 
the first page of each chapter is on the correct side.
Stamp Date/TimeUse this feature to print the date and time on copies. You can control the numbering style and
the position of the information.
Stamp Page NumberUse this feature to print page numbers on copies. You can control the numbering style and the
position.
Stamp TextUse this feature to print a predefined text message on the copies or print a message that you
specify. A text stamp is similar to a waterm ark, but you can control the position on the page and the angle.
Stamp Set NumberUse this feature to print the set number on copies . For example, if you are making five copies 
of a document, each page in the first set of copies is stamped with the number 1.
Edge-To-EdgeIf the original document is printed close to t he edges, use this feature to ensure that the 
maximum amount of content is copied. Howe ver, shadows might appear along the edges.
Image ShiftUse this feature to shift the image on the page.
Image RepeatUse this feature to copy the same image multiple times on a single sheet of paper. To use this 
feature, place the original on the flatbed glass, and leave the cover open.
Table 2-7   Options for stored jobs (continued)
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							Retrieve stored jobs
At the device, you can retrieve and print jobs that are stored on the device, whether they were scanned 
at the device or sent from a computer.
NOTE: Depending on how the system administrator has configured the device, you might need to sign 
in.
You cannot retrieve or print a stored job if you do not have permission to print in color. The device
provides an alert in this situation. 
1. From the Home screen, touch Job Storage to open the Job Storage feature. Select the Retrieve 
tab. 
2. From the list on the left side of the screen, select the folder in which the job is stored. A list of stored 
jobs appears. 
3. Select the job from the list. If the job is private, touch the box below PIN: and type the correct PIN. 
4. Touch the  Retrieve Stored Job button () to print the job. 
The device retains most jobs until you delete them, but  it automatically deletes certain jobs as soon as 
you print them.
Type of stored jobAction after printing
All public and private stored jobs  that are scanned at the deviceRetained on the device hard disk
Stored jobs that are sent from a computerRetained on the device hard disk
Quick Copy stored jobs, sent from a computerRetained on the device hard disk
Personal job jobs, sent from a computerDeleted automatically after printing
Proof and Hold stored jobs, sent from a computer Deleted automatically after the subsequent copies are printed
Delete stored jobs
To delete stored jobs, open the Job Storage feature on the device control panel. 
1. From the Home screen, touch Job Storage. 
2. Select the Retrieve tab. 
3. Open the folder in which the job is stored, and then select the job. 
4. Touch Delete. 
5. Repeat the process for each stored job that you want to delete. 
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							Check job status and use the job queue
To check the status of individual jobs, use the Job Status feature on the device control panel. Also use 
this feature to pause all jobs, remove jobs from the qu eue, or to promote a job so it is processed sooner.
Open the job queue
1.From the Home screen, scroll to and touch Job Status. The job queue opens. 
2. The Active tab shows jobs that are currently processing. From the drop-down menu, select a job 
category, and then select the name of the job.
NOTE: The system administrator can configure the device so that you cannot cancel, promote, 
or see the details for jobs  that are not your own.
● Touch  Pause All to stop all active jobs.
CAUTION:As long as the device is in a paused state, it will not process incoming print jobs. 
It will remain in this state until Resume  All is selected on the control panel.
● Touch  Cancel Job to cancel the selected job and remove it from the job queue. 
● Touch  Details to see the information about the selected job. 
● Touch  Promote to move the selected job forward in the job queue so it can be completed as 
soon as possible. For more information, see Promote and interrupt jobs in the queue
on page 52 . 
3. The Job Log tab lists all the completed jobs. From the drop-down menu, select a job category, and 
then select the name of the job. Touch  Details to see the information about the selected job.
NOTE:The Job Log feature lists only jobs that the user is authorized to view. The user might be 
required to log in at the control panel to use this feature.
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							Process multiple job types
The device processes multiple jobs simultaneously whenever it can. This is possible because the 
scanner, the print engine, and the digital send features  can function at the same time for separate jobs. 
For example, the device can be receiving a fax, sending a fax, or sending out a digital send job while
scanning a copy job and while printing a job from a re mote user. It can also allow some types of jobs to 
interrupt jobs in process depending on settings and on priority. 
The administrator can control the priority of incoming  print jobs using the Hold Off Print Job feature. This 
feature provides the option of delaying incoming prin t jobs while users are copying or using the stored 
job features at the device. When th e Hold Off Print Job feature is On, incoming print jobs are delayed 
until jobs in process at the device are finished. Wh en the Hold Off Print Jobs feature is Off, the device 
places incoming print jobs in the queue immediately  even if they interrupt copy jobs or stored jobs.
NOTE:The Hold Off Print Job feature only affects processes that involve printing. Otherwise, the 
device places incoming jobs in the queue as soon at it receives them.
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							Promote and interrupt jobs in the queue
When the device is processing multiple jobs, in most cases it prioritizes them according to the order in 
which it receives them. However, some types of jobs automatically take priority over others. You can
also promote a job in the queue so it is processed  as soon as possible, or you can interrupt a job that 
is in progress so a new job is processed immediately.
Job priorities
The device prioritizes jobs in the following  order, with the highest priority listed first: 
1. Any job that you have specifically promoted in one of the following ways: 
◦ By using the  Promote option in the Job Status feature on the device control panel. 
◦ By pressing the  Interrupt button on the device control panel. 
Promoting a job by using either of these meth ods causes the current job to be interrupted 
immediately. See Job interruption on page 53 . 
2. Jobs that are started at the device: 
◦ copy jobs 
◦ job-storage jobs 
◦ print internal pages 
Starting any of these jobs causes the curr ent job to be interrupted immediately. See Job interruption
on page 53. 
3. Jobs that are sent from a computer and incoming faxes. These jobs do not interrupt current jobs. 
If someone is currently using the device contro l panel, these jobs are held until that person is 
finished. However, the administrator can configure the Hold Off Print Job setting to  Off to prevent 
these jobs from being held off by user  activity at the device control panel. 
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