Epson WorkForce 630 User Manual

							Sending a Fax From the Control Panel21
Sending a Fax From the Control Panel
You can send a fax by manually entering a fax number, as described below.
Note:
To dial the number using a telephone, by redialing, or by selecting from your speed dial 
list, see the next section. To send a fax from your computer using the Epson FAX Utility, 
see your online User’s Guide.
1. Press the Fax button.
2. Place your original(s) for faxing (see page 8).
Note: 
To scan a two-sided document (WorkForce 635 only), press the 2-Sided button 
and select On.
3. Use the numeric keypad to enter the fax number. You can enter up to 64 
digits.
4. To change fax settings, press xMenu and select settings as necessary.
5. Press the B&W or Color xStart button to send your fax.
Note: 
If the recipient’s fax machine prints only in black and white, your fax is 
automatically sent in black and white even if you select color.
■If you are scanning with the Automatic Document Feeder, your 
document is automatically scanned and faxed.
■If you place your document on the scanner glass, you can scan additional 
pages after the first one is sent. 
■If the fax number is busy, you see a redialing message and the product 
redials after one minute. To redial immediately, press Redial/Pause.
To cancel faxing, press yStop at any time.
Other Ways to Dial a Fax Number
Here are some other ways you can dial a fax number:
■Redial/Pause: Redial the last fax number you used.
■Speed Dial: Select or type the number of the speed dial entry and press OK. 
To use a group dial entry, press the Speed Dial button twice.
 
						

							22Receiving Faxes
■If you’ve connected a telephone to the product, dial the number from the 
phone. Select Send, then press the B&W or Color xStart button.
Note: 
Don’t hang up the phone until you begin transmitting the fax.
Receiving Faxes
Before receiving faxes, make sure you load plain paper and select the correct 
settings for the paper you’ve loaded.
1. Press the Fax button.
2. Press xMenu and select Fax Print Settings.
3. Select Paper Size and make sure the setting matches the size of paper you 
loaded.
Note: 
If the incoming fax is larger than the paper you loaded, it is reduced to fit or printed 
on multiple pages, depending on the Auto Reduction setting you select.
4. Press xMenu when done.
To receive faxes automatically, press the Auto Answer 
button to turn on the Auto Answer light. 
Note:
To change the number of rings before the product answers, 
see page 20.
If you run out of paper during printing, you see an error 
message. Load more paper and press the B&W or Color 
xStart button to continue.
To receive faxes manually, turn off the Auto Answer light and follow these steps:
1. When your telephone rings, lift the phone off the hook.
2. Select Receive, then press the B&W or Color xStart button.
3. After all the pages are received, replace the phone on the hook.
4. Press OK to print the fax.
Auto Answer light
 
						

							Scanning a Document or Photo23
Scanning a Document or Photo
You can use your WorkForce 630/632/633/635 Series to scan original documents 
and photos and save them on your computer.
Quick Scanning With the Scan Button
Use the Scan button to quickly scan a photo or document and save it on your 
computer. You can even scan a photo and have it automatically included in an 
email message.
Note:
For Mac OS X 10.6, see “Scanning With Mac OS X 10.6” on page 25.
1. Place your original document or photo as shown on page 8.
2. Press the Scan button.
3. Press uord to select one of the following options:
■Scan to Memory Card automatically creates a JPG image or PDF and 
saves it to an inserted memory card
■Scan to PC automatically creates a JPG image and saves it to your 
computer; ideal for scanning photos
■Scan to PC (PDF) automatically creates a PDF file and saves it to your 
computer; ideal for scanning documents
■Scan to PC (Email) automatically scans a photo, resizes it, launches your 
email application, and attaches a JPG image to a new outgoing message
4. If you’re scanning to a memory card, select your scan settings then press 
xStart Scan to begin scanning.
If you’re scanning to your computer, select USB Connection if your product 
is connected by a USB cable, or select the name of your computer if your 
product is connected over a network. Press OK to begin scanning.
Once your image is scanned, you see its icon in Windows Explorer or 
Macintosh Finder, or as an attachment in your email application.
 
						

							24Scanning With Epson Scan Software
Scanning With Epson Scan Software
You can scan from any TWAIN-compliant application using Epson Scan. Or you 
can start Epson Scan directly from your computer and save your image to a file.
Note:
For Mac OS X 10.6, see “Scanning With Mac OS X 10.6” on page 25. For detailed 
scanning instructions, see the online User’s Guide.
1. Place your original document or photo as shown on page 8.
2. Do one of the following to start Epson Scan:
■Windows:
Double-click the EPSON Scan icon on your desktop.
■Mac OS X 10.4 and 10.5:
Double-click EPSON Scan in Applications > Epson Software.
■To scan from an application, start your application. Then open the File 
menu, choose Import or Acquire, and select your product.
3. Epson Scan opens in Office Mode the first time you use it. (You can change 
the scan mode using the Mode selector in the upper right corner.)
Note: 
You cannot use Home mode to scan with the Automatic Document Feeder.
Click here to change 
the scan mode
 
						

							Scanning With Mac OS X 10.625
4. Click Scan. 
The image is scanned and you see its icon in Windows Explorer or Macintosh 
Finder.
Scanning With Mac OS X 10.6
You can scan original documents and photos and save them as files on your 
computer.
1. Open an image editing application such as Preview and select Import From 
Scanner from the File menu, then select your product.
2. If you would like to select scan settings, such as Color Restoration and file 
save settings, click Show Details.
3. Click the Scan button to begin scanning. Your image is saved to the folder 
selected in the Scan To pop-up menu.
 
						

							26Maintaining Your Product
Maintaining Your Product
Follow the instructions in this chapter to check and clean the print head nozzles, 
check ink levels, and replace ink cartridges. If you need to align the print head, see 
the online User’s Guide.
Caution:
To keep your product looking like new, don’t place anything on top of the cover or use it 
as a writing surface, If you need to clean the cover, use only a soft, non-abrasive 
microfiber-type cloth.
Checking the Print Head Nozzles
If your printouts are faint or have gaps in them, some of the nozzles in the print 
head may be clogged or ink may be running low in one or more of the ink 
cartridges. Follow the steps below to check the print head nozzles.
1. Load a few sheets of plain paper.
2. Press FSetup.
3. Press uord to select Maintenance, then press OK.
4. Press uord to select Nozzle Check, then press OK.
5. Press the ColorxStart button.
6. Check the nozzle check pattern that prints to see if there are gaps in the lines.
7. If there are no gaps, the print head is clean. Press 1 and then press yBack to 
continue printing.
If there are gaps or the pattern is faint, press 2 to clean the print head (see 
page 27).
Nozzles are clean Nozzles need cleaning
 
						

							Cleaning the Print Head27
Cleaning the Print Head
If print quality has declined and the nozzle check indicates clogged nozzles, you 
can clean the print head. Print head cleaning uses ink, so clean it only if necessary.
Note:
You cannot clean the print head if an ink cartridge is expended, and may not be able to 
clean it when a cartridge is low. You must replace the cartridge first (see page 29).
1. Load a few sheets of plain paper.
2. Press FSetup.
3. Press uord to select Maintenance, then press OK.
4. Press uord to select Head Cleaning, press OK, then press OK again.
5. Choose the colors you want to clean.
Tip: 
Use the nozzle check pattern to determine which colors 
need cleaning. You can save ink by cleaning only 
selected colors.
Cleaning lasts around 2 1/2 minutes. When it’s 
finished, you see a message on the LCD screen.
Caution: 
Never turn off the product during head cleaning or you may damage it.
6. Press 2 to run a nozzle check and confirm that the print head is clean.
Note:
If you don’t see any improvement after cleaning the print head four times, leave the 
product on and wait at least six hours to let any dried ink soften. Then try cleaning the 
print head again. If quality does not improve, one of the ink cartridges may need to be 
replaced. If that doesn’t help, contact Epson as described on page 54.
If you do not use your product often, it is a good idea to print a few pages at least once 
a month to maintain good print quality.
Checking Ink Levels
You can check the ink levels anytime right on the LCD screen. To check the ink 
levels with your Windows or Macintosh software, see the instructions in your 
online User’s Guide.
 
						

							28Purchasing Epson Ink Cartridges
Note:
Printing stops when an ink cartridge is expended. If a color cartridge is expended, you 
may be able to continue printing temporarily with black ink; see the online User’s Guide 
for more information. If the black cartridge is expended, you must replace it to continue 
printing.
1. Press FSetup.
2. Press OK to select Ink Levels.
3. The ink cartridge status is displayed. See page 29 to 
replace a cartridge, if necessary.
4. Press yBack to exit.
In Windows, a window may appear on your computer 
screen if you try to print when ink is low. This window 
can optionally display ink offers and other updates from Epson.
Note:
To disable checking for ink offers or updates from Epson, see the instructions in your 
online User’s Guide.
Purchasing Epson Ink Cartridges
You can purchase genuine Epson ink and paper at Epson Supplies Central at 
www.epson.com/ink3 (U.S. sales) or www.epson.ca (Canadian sales). You can 
also purchase supplies from an Epson authorized reseller. To find the nearest one, 
call 800-GO-EPSON (800-463-7766).
Use the following list when you order or purchase new ink cartridges:
Note:
We recommend that you use genuine Epson cartridges and do not refill them. The use 
of other products may affect your print quality and could result in product damage.
Ink colorHigh-capacityExtra High-capacity
Black 126 127
Cyan 126 127
Magenta 126 127
Yellow 126 127
 
						

							Replacing Ink Cartridges29
Yields vary considerably based on images printed, print settings, paper type, frequency 
of use, and temperature. For print quality, a small amount of ink remains in the cartridge 
after the “replace cartridge” indicator comes on. The product ships with full cartridges 
and part of the ink from the first cartridges is used for priming the product.
For best printing results, use up a cartridge within six months of opening the package 
and before the expiration date on the cartridge box.
Store ink cartridges in a cool, dark place. If cartridges have been exposed to cold 
temperatures, allow them to warm up to room temperature for at least 3 hours before 
using them.
Replacing Ink Cartridges
Make sure you have a new ink cartridge before you begin.
Caution:
Do not open ink cartridge packages until you are ready to install the ink. Cartridges are 
vacuum packed to maintain reliability.
Leave the expended cartridge installed until you have obtained a replacement, or the 
ink remaining in the print head nozzles may dry out.
1. Turn on the product.
2. If an ink cartridge is low or expended, you see a 
message on the LCD screen indicating which color to 
replace. Press OK.
If you’re replacing a cartridge before you see a 
message on the LCD screen, press FSetup, select 
Maintenance, then select Ink Cartridge Replacement.
3. Open the scanner, then open the cartridge cover.
 
						

							30Replacing Ink Cartridges
4. Squeeze the tab on the cartridge and lift it up. 
Dispose of it carefully. Do not take the used 
cartridge apart or try to refill it.
Warning: 
If ink gets on your hands, wash them thoroughly with 
soap and water. If ink gets into your eyes, flush them 
immediately with water. Keep ink cartridges out of the 
reach of children and don’t drink the ink.
5. Before you open the new cartridge package, 
shake it gently four or five times. Then remove 
it from the package.
6. Remove the yellow tape from the bottom of 
the ink cartridge.
Caution: 
Do not remove any other labels or seals, or ink will 
leak. Do not touch the green chip on the front of 
the cartridge. This can damage the ink cartridge.
7. Insert the new ink cartridge into the holder 
and push it down until it clicks into place.
8. Once you replace all the cartridges that need 
replacing, close the cartridge cover and push it down until it clicks into place.
9. Close the scanner to begin charging the ink. This takes about 2 1/2 minutes. 
When you see a completion message on the LCD screen, ink charging is 
finished.
Caution:
Never turn off the product while ink is charging or you’ll waste ink. If you see an ink 
replacement message on the LCD screen, press OK and press down all the cartridges 
securely. Then press OK again. If you remove a low or expended ink cartridge, you 
cannot reinstall and use the cartridge.