Dell 2145cn User Guide

							Getting started | 21
1.Press Menu () until System Setup appears on the bottom line of the 
display and press OK.
2.Press OK when Machine Setup appears.
3.Press the left/right arrow until Default Mode appears and press OK.
4.Press the left/right arrow until the default mode you want appears and 
press OK.
5.Press Stop/Clear () to return to Ready mode.
Setting sounds
You can control the following sounds:
• Key Sound:Turns the key sound on or off. With this option set to On
, a 
tone sounds each time a key is pressed. 
• Alarm Sound:Turns the alarm sound on or off. With this option set to 
On
, an alarm tone sounds when an error occurs or fax communication 
ends.
• Speaker:Turns on or off the sounds from the telephone line through 
the speaker, such as a dial tone or a fax tone. With this option set to 
Comm. which means “Common,” the speaker is on until the remote 
printer answers. 
• Ringer:Adjusts the ringer volume. For the ringer volume, you can 
select Off, Low, Mid, and High. 
Speaker, ringer, key sound, and alarm sound
1.Press Menu () until System Setup appears on the bottom line of 
the display and press OK.
2.Press the left/right arrow until Sound/Volume appears and press 
OK.
3.Press the left/right arrow until the sound option you want appears 
and press OK.
4.Press the left/right arrow until the desired status or volume for the 
sound you have selected appears and press OK.
5.If necessary, repeat steps 3 through 5 to set other sounds.
6.Press Stop/Clear ( ) to return to Ready mode.
Speaker volume
1.Press On Hook Dial (). A dial tone sounds from the speaker.
2.Press the left/right arrow until you hear the volume you want.
3.Press Stop/Clear () to save the change and return to Ready 
mode.
Entering characters using the number keypad
As you perform various tasks, you may need to enter names and numbers. 
For example, when you set up your printer, you enter your name or your 
company’s name, and the fax number. When you store fax numbers or 
email addresses in memory, you may also enter the corresponding names.
Entering alphanumeric characters
1.When you are prompted to enter a letter, locate the button labeled 
with the character you want. Press the button until the correct letter 
appears on the display.
For example, to enter the letter O, press 6, labeled with MNO.
Each time you press 6, the display shows a different letter, M, N, O, 
m, n, o and finally 6.You can enter special characters, such as space, plus sign, and etc. 
For details, see the below section.
2.To enter additional letters, repeat step 1.
If the next letter is printed on the same button, move the cursor by 
pressing the
 right left/right arrow button and then press the button 
labeled with the letter you want. The cursor will move to the right and 
the next letter will appear on the display.
You can enter a space by pressing 1 twice.
3.When you have finished entering letters, press OK.
Keypad letters and numbers
Correcting numbers or names
If you make a mistake while entering a number or name, press the left 
left/right arrow button to delete the last digit or character. Then enter the 
correct number or character.
Inserting a pause
With some telephone systems, you must dial an access code (9, for 
example) and listen for a second dial tone. In such cases, you must 
insert a pause in the telephone number. You can insert a pause while 
you are setting up speed buttons or speed dial numbers.
To insert a pause, press Redial/Pause at the appropriate place while 
entering the telephone number. A - appears on the display at the 
corresponding location.
Using the save modes
Power Save mode
Power Save mode allows your printer to reduce power consumption 
when it is not in actual use. You can turn this mode on and select a 
length of time for which the printer waits after a job is printed before it 
switches to a reduced power state.
1.Press Menu () until System Setup appears on the bottom line of 
the display and press OK.
2.Press OK when Machine Setup appears.
3.Press the left/right arrow until Power Save appears and press OK.
4.Press the left/right arrow until the time setting you want appears and 
press OK.
5.Press Stop/Clear () to return to Ready mode.
You can adjust the volume level using On Hook Dial ().
You can adjust the speaker volume only when the telephone line is 
connected.
KEYASSIGNED NUMBERS, LETTERS, OR CHARACTERS
1 1    Space   
2 A    B    C    a    b    c    2
3 D    E    F    d    e    f    3
4 G    H    I     g    h    i    4
5  J    K    L    j    k    l    5
6 M    N    O    m    n    o    6 
7  P    Q    R    S    p    q    r    s    7
8  T    U    V    t    u    v    8 
9  W    X    Y    Z    w    x    y    z    9
0  +     -     ,    .      ‘    /    *    #    &    @    0
 
						

							22 | Getting started
Scan power save mode
Scan Power Save mode allows you to save power by turning off the 
scan lamp. The scan lamp under the scanner glass automatically turns 
off when it is not in actual use to reduce power consumption and 
extends the life of the lamp. The lamp automatically wakes up after 
some warm-up time when you start scanning.
You can set the length of time for which the scan lamp waits after a scan 
job is completed before it switches to the power save mode. 
1.Press Menu () until System Setup appears on the bottom line of 
the display and press OK.
2.Press OK when Machine Setup appears.
3.Press the left/right arrow until Scan PWR Save appears and press 
OK.
4.Press the left/right arrow until the time setting you want appears and 
press OK.
5.Press 
Stop/Clear () to return to Ready mode.
Setting print job timeout
You can set the amount of time a single print job is active before it must 
print.The printer handles incoming data as a single job if it comes in within 
the specified time. When an error occurs while processing data from the 
computer and the data flow stops, the printer waits the specified time and 
then cancels printing if data flow does not resume.
1.Press Menu () until System Setup appears on the bottom line of the 
display and press OK.
2.Press OK when Machine Setup appears.
3.Press the left/right arrow until Job Timeout appears and press OK.
4.Press the left/right arrow until the time setting you want appears and 
press OK.
5.Press Stop/Clear () to return to Ready mode.
Auto continue
This is the option to set the printer to continue printing or not, in case the 
paper size you have set and the paper within the tray mismatches. 
1.Press Menu () until System Setup appears on the bottom line of the 
display and press OK.
2.Press OK when Machine Setup appears.
3.Press the left/right arrow until Auto Continue appears and press OK.
4.Press the left/right arrow until the binding option you want appears.
•On:Automatically prints after set time passes, when the paper size 
mismatches the tray paper size.
• Off: Waits until you press Black Start ()  or Color Start () on 
the control panel, when the paper size mismatches the tray paper 
size.
5.Press OK to save your selection.
6.Press Stop/Clear () to return to Ready mode.
Changing the font setting 
Your printer has preset the font for your region or country. 
If you want to change the font or set the font for special condition such as 
the DOS environment, you can change the font setting as follows:
1.Ensure that you have installed the printer driver from the provided 
Drivers and Utiltiies CD.
2.Click Start 
→ All Programs → DELL → DELL Printers → Dell 2145cn 
Color Laser MFP → Printer Setting Utility. You can also click Printer Setting Utility on the status bar in Mac OS X 
(or Notification Area in Linux).
3.Click Printer Setting Utility.
4.Click Emulation.
5.Confirm if PCL is selected in Emulation Setting.
6.Click Setting.
7.Select your preferred font in the Symbol set list.
8.Click Apply.
Following information shows the proper font list for corresponding 
languages.
• Russian: CP866, ISO 8859/5 Latin Cyrillic
• Hebrew: Hebrew 15Q, Hebrew-8, Hebrew-7 (Israel only)
• Greek: ISO 8859/7 Latin Greek, PC-8 Latin/Greek
• Arabic & Farsi: HP Arabic-8, Windows Arabic, Code Page 864, 
Farsi, ISO 8859/6 Latin Arabic
• OCR : OCR-A, OCR-B
 
						

							Loading originals and print media | 23
loading originals and print media
This chapter introduces you how to load originals and print media into your printer.
This chapter includes:
• Loading originals
• Selecting print media
• Changing the size of the paper in the paper tray• Loading paper
• Adjusting the output support
• Setting the paper size and type
LOADING ORIGINALS
You can use the scanner glass or DADF to load an original for copying, 
scanning, and sending a fax.
On the scanner glass
Ensure that no originals are in the DADF. If an original is detected in the 
DADF, the printer gives it priority over the original on the scanner glass. To 
get the best scan quality, especially for colored or gray-scaled images, use 
the scanner glass.
1.Lift and open the scanner lid.2.Place the original face down on the scanner glass and align it with the 
registration guide at the top left corner of the glass.
3.Close the scanner lid.
In the DADF
Using the DADF, you can load up to 50 sheets of paper (75 g/m2, 20 lb 
bond) for one job. 
When you use the DADF:
• Do not load paper smaller than 148 x 148 mm (5.8 x 5.8 inches) or 
larger than 216 x 356 mm (8.5 x 14 inches).
• Do not attempt to load the following types of paper:
- carbon-paper or carbon-backed paper
- coated paper
- onion skin or thin paper
- wrinkled or creased paper
- curled or rolled paper
- torn paper
• Remove all staples and paper clips before loading.
• Ensure that any glue, ink, or correction fluid on the paper is completely 
dry before loading.
• Do not load originals that include different sizes or weights of paper.
• Do not load booklets, pamphlets, transparencies, or documents having 
other unusual characteristics.
Dell 2145cn has the DADF function which can let you scan on both 
sides of the original media at once. See Scan on both sides of 
paper on page 41
• Leaving the scanner lid open while copying may affect copy quality 
and toner consumption.
• Dust on the scanner glass may cause black spots on the printout. 
Always keep it clean.
• If you are copying a page from a book or magazine, lift the scanner 
lid until its hinges are caught by the stopper and then close the lid. 
If the book or magazine is thicker than 30 mm, start copying with 
the lid open.
 
						

							24 | Loading originals and print media
1.Flex or fan the edge of the paper stack to separate the pages before 
loading originals.
2.Load the original face up into the DADF. Ensure that the bottom of the 
original stack matches the paper size marked on the document input 
tray.
3.Adjust the document width guides to the paper size.SELECTING PRINT MEDIA
You can print on a variety of print media, such as plain paper, envelopes, 
labels, and transparencies. Always use print media that meet the guidelines 
for use with your printer. Print media that does not meet the guidelines 
outlined in this user’s guide may cause the following problems:
• Poor print quality
• Increased paper jams
• Premature wear on the printer.
Properties, such as weight, composition, grain, and moisture content, are 
important factors that affect the printer’s performance and the output quality. 
When you choose print materials, consider the following:
• The type, size and weight of the print media for your printer are 
described later in this section.
• Desired outcome: The print media you choose should be appropriate for 
your project.
• Brightness: Some print media are whiter than others and produce 
sharper, more vibrant images.
• Surface smoothness: The smoothness of the print media affects how 
crisp the printing looks on the paper.
Dust on the DADF glass may cause black lines on the printout. Always 
keep it clean.
• Some print media may meet all of the guidelines in this section and 
still not produce satisfactory results. This may be the result of 
improper handling, unacceptable temperature and humidity levels, 
or other variables over which Dell has no control.
• Before purchasing large quantities of print media, ensure that
 it 
meets the requirements specified in this user’s guide. 
Using print media that does not meet these specifications may cause 
problems, requiring repairs. Such repairs are not covered by Dell’s 
warranty or service agreements.
 
						

							Loading originals and print media | 25
Specifications on print media
TYPESIZEDIMENSIONSWEIGHTACAPACITYB
Plain paperLetter 216 x 279 mm (8.5 x 11 inches)
• 60 to 105 g/m2 (16 to 28 lb 
bond) for the tray
• 60 to 163 g/m
2 (16 to 43 lb 
bond) for the multi-purpose 
tray• 250 sheets of 75 g/m
2 
(20 lb bond) paper for the 
tray
• 100 sheets of 75 g/m
2 
(20 lb bond) in the multi-
purpose tray
• 500 sheets of 75 g/m
2 
(20 lb bond) paper for 
optional tray Legal 216 x 356 mm (8.5 x 14 inches)
US Folio 216 x 330 mm (8.5 x 13 inches)
A4 210 x 297 mm (8.26 x 11.69 inches)
Oficio 216 x 343 mm (8.5 x 13.5 inches)
JIS B5 182 x 257 mm (7.16 x 10.11 inches)
ISO B5 176 x 250 mm (6.93 x 9.84 inches) 
Executive 184 x 267 mm (7.25 x 10.5 inches)
A5 148 x 210 mm (5.82 x 8.26 inches)
• 60 to 105 g/m
2 (16 to 28 lb 
bond) for the tray
• 60 to 163 g/m
2 (16 to 43 lb 
bond) for the multi-purpose 
tray• 150 sheets of 75 g/m
2 
(20 lb bond) paper for the 
tray
• 100 sheets of 75 g/m
2 
(20 lb bond) in the multi-
purpose tray Statement 140 x 216 mm (5.5 x 8.5 inches)
A6 105 x 148 mm (4.13 x 5.82 inches)
EnvelopeEnvelope Monarch 98 x 191 mm (3.87 x 7.5 inches)
75 to 105 g/m
2 (20 to 28 lb 
bond)10 sheets of 75 g/m2 (20 lb 
bond) in the multi-purpose 
tray
Envelope 6 3/4 92 x 165 mm (3.62 x 6.5 inches)
Envelope No. 10 105 x 241 mm (4.12 x 9.5 inches)
Envelope No. 9 98 x 225 mm (3.87 x 8.87 inches)
Envelope DL 110 x 220 mm (4.33 x 8.66 inches)
Envelope C5 162 x 229 mm (6.37 x 9.01 inches)
Envelope C6 114 x 162 mm (4.48 x 6.38 inches)
LabelsLetter, Legal, US 
Folio, A4, JIS B5, ISO 
B5, Executive, A5, 
StatementRefer to the Plain paper section
120 to 150 g/m
2 (32 to 40 lb 
bond)10 sheets of 75 g/m2 (20 lb 
bond) paper for the multi-
purpose tray
Card stockLetter, Legal, US 
Folio, A4, JIS B5, ISO 
B5, Executive, A5, 
StatementRefer to the Plain paper section
90 to 163 g/m
2 (24 to 43 lb 
bond)10 sheets of 75 g/m2 (20 lb 
bond) paper for the multi-
purpose tray
Minimum size (custom)76 x 127 mm (3 x 5 inches)
60 to 163 g/m
2 (16 to43 lb bond) 
Maximum size (custom)216 x 356 mm (8.5 x 14 inches)
a. If media weight is over 105 g/m
2 (28 lb bond), use the multi-purpose tray.
b. Maximum capacity may differ depending on media weight, thickness, and environmental conditions.
 
						

							26 | Loading originals and print media
Media sizes supported in each mode
Guidelines for special print media
MODESIZESOURCE
Copy modeLetter, A4, Legal, 
Oficio, US Folio, 
Executive, JIS B5, A5, 
A6• tray 1
• optional tray 2
• multi-purpose tray
Print modeAll sizes supported by 
the printer• tray 1
• optional tray 2
• multi-purpose tray
Fax modeLetter, A4, Legal • tray 1
• optional tray 2
Duplex printing
a
a. 75 to 105 g/m2 (20~28 lb bond) only Letter, A4, Legal, US 
Folio, Oficio• tray 1
• optional tray 2
• multi-purpose tray
MEDIA TYPEGUIDELINES
Envelopes• Successful printing on envelopes depends upon the 
quality of the envelopes. When selecting envelopes, 
consider the following factors:
- Weight: The weight of the envelope paper should 
not exceed 90 g/m
2 or jamming may occur.
- Construction: Prior to printing, envelopes should 
lie flat with less than 6 mm curl, and should not 
contain air.
- Condition: Envelopes should not be wrinkled, 
nicked, or otherwise damaged.
- Temperature: You should use envelopes that are 
compatible with the heat and pressure of the 
printer during operation.
• Use only well-constructed envelopes with sharp and 
well creased folds.
• Do not use stamped envelopes.
• Do not use envelopes with clasps, snaps, windows, 
coated lining, self-adhesive seals, or other synthetic 
materials.
• Do not use damaged or poorly made envelopes.
• Be sure the seam at both ends of the envelope 
extends all the way to the corner of the envelope.
1Acceptable
2Unacceptable
• Envelopes with a peel-off adhesive strip or with 
more than one flap that folds over to seal must use 
adhesives compatible with the printer’s fusing 
temperature for 0.1 second. Check your printer’s 
specification to view the fusing temperature. See 
Printer specifications on page 89. The extra flaps 
and strips might cause wrinkling, creasing, or jams, 
and may even damage the fuser.
• For the best print quality, position margins no closer 
than 15 mm from the edges of the envelope.
• Avoid printing over the area where the envelope’s 
seams meet.
Labels• To avoid damaging the printer, use only labels 
designed for use in laser printers.
- When selecting labels, consider the following 
factors:
- Adhesives: The adhesive material should be 
stable at your printer’s fusing temperature. Check 
your printer’s specification to view the fusing 
temperature, see General specifications on 
page 88.
- Arrangement: Only use labels with no exposed 
backing between them. Labels can peel off sheets 
that have spaces between the labels, causing 
serious jams.
- Curl: Prior to printing, labels must lie flat with no 
more than 13 mm of curl in any direction.
- Condition: Do not use labels with wrinkles, 
bubbles, or other indications of separation.
• Ensure that there is no exposed adhesive material 
between labels. Exposed areas can cause labels to 
peel off during printing, which can cause paper 
jams. Exposed adhesive can also cause damage to 
printer components.
• Do not run a sheet of labels through the printer more 
than once. The adhesive backing is designed for 
only a single pass through the printer.
• Do not use labels that are separating from the 
backing sheet or are wrinkled, bubbled, or otherwise 
damaged.
Card stock or 
custom-sized 
materials• Do not print on media smaller than 76 mm wide or 
356 mm long.
• In the software application, set margins at least 
6.4 mm away from the edges of the material.
MEDIA TYPEGUIDELINES
 
						

							Loading originals and print media | 27
CHANGING THE SIZE OF THE PAPER IN THE 
PAPER TRAY
To load longer sizes of paper, such as Legal-sized paper, you need to 
adjust the paper guides to extend the paper tray.
1.Adjust the paper length guide to the desired paper length. It is preset to 
Letter or A4 size depending on the country. 
2.After inserting paper into the tray, while pinching the paper width guide 
as shown, move it toward the stack of paper until it lightly touches the side of the stack. Do not press the guide too tightly to the edge of the 
paper; the guide may bend the paper. 
When you use legal-sized paper, you need to extend the length of the 
tray.
3.Press and hold the green lever on the back of the tray, when you are 
holding the lever, extend the tray to the corresponding position. 
4.Load the paper into the tray. 
5.Place the tray into the printer.
6.Set the paper size from your computer.
LOADING PAPER
Loading paper in the tray 1 or optional tray
Load the print media you use for the majority of your print jobs in the tray 1. 
The tray 1 can hold a maximum of 250 sheets of 75 g/m2 (20 lb bond) plain 
paper. 
You can purchase an optional tray and attach it below the standard tray to 
load an additional 500 sheets of paper (see Accessories on page 83). Preprinted 
paper• Letterhead must be printed with heat-resistant ink 
that will not melt, vaporize, or release hazardous 
emissions when subjected to the printer’s fusing 
temperature for 0.1 second. Check your printer’s 
specification to view the fusing temperature, see 
General specifications on page 88.
• Letterhead ink must be non-flammable and should 
not adversely affect printer rollers.
• Forms and letterhead should be sealed in a 
moisture-proof wrapping to prevent changes during 
storage.
• Before you load preprinted paper, such as forms 
and letterhead, verify that the ink on the paper is 
dry. During the fusing process, wet ink can come off 
preprinted paper, reducing print quality.
1Tray extend lever
2Paper length guide
3Paper width guide
MEDIA TYPEGUIDELINES
• Do not push the paper width guides far enough to cause the 
materials to warp.
• If you do not adjust the paper width guides, it may cause paper 
jams.
Using photographic paper or coated paper may cause problems, 
requiring repairs. Such repairs are not covered by Dell’s warranty or 
service agreements.
 
						

							28 | Loading originals and print media
1.Pull out the tray and adjust the tray size to the media size you are 
loading.
2.Place paper with the side you want to print facing up.
3.When you print a document, set the paper source and type in the 
software application. See Software section for printing from your 
computer.Loading paper in the multi-purpose tray
The multi-purpose tray can hold special sizes and types of print material, 
such as postcards, note cards, and envelopes. It is useful for single page 
printing on letterhead or colored paper.
Tips on using the multi-purpose tray
• Load only one size of print media at a time in the multi-purpose tray.
• To prevent paper jams, do not add paper when there is still paper in 
the multi-purpose tray. This also applies to other types of print 
media.
• Print media should be loaded face down with the top edge going into 
the multi-purpose tray first and be placed in the center of the tray.
• Always load only the specified print media to avoid paper jams and 
print quality problems (see Selecting print media on page 24).
• Flatten any curl on postcards, envelopes, and labels before loading 
them into the multi-purpose tray.
1.Hold the handle of multi-purpose tray and pull it down to open.
2.Load the paper.
1Full
2Empty
• If you experience problems with paper feed, place one sheet at a 
time in the multi-purpose tray.
• You can load previously printed paper. The printed side should be 
facing down with an uncurled edge at the front. If you experience 
problems with paper feed, turn the paper around. Note that print 
quality is not guaranteed. 
• If you want to load the used paper, place the paper with the 
printed side facing down.
• If you are using paper, flex or fan the edge of the paper stack 
to separate the pages before loading.
 
						

							Loading originals and print media | 29
3.Squeeze the multi-purpose tray paper width guides and adjust them to 
the width of the paper. Do not force too much, or the paper will be bent, 
which will result in a paper jam or skew.
4.When you print a document, set the paper source and type in the 
software application. See Software section for printing from your 
computer.
5.After printing, close the multi-purpose tray.ADJUSTING THE OUTPUT SUPPORT
The printed pages stack on the output tray, and the output support will help 
the printed pages to align. For the output support to correctly align the 
pages, you need to pull it out appropriately depending on the paper size.
For Letter-sized paper
Pull out the output support to the location indicated LTR as shown, and 
unfold the extension.
For A4- or Legal-sized paper
Pull out the output support to the location indicated A4, LGL as shown, and 
unfold the extension.
Depending on the media type you are using, keep the following 
loading guidelines:
• Envelopes: Flap side down and with the stamp area on the 
top left side.
• Labels: Print side up and top short edge entering the printer 
first.
• Preprinted paper: Design side up with the top edge toward the 
printer.
• Card stock: Print side up and the short edge entering the 
printer first.
• Previously printed paper: Previously printed side down with 
an uncurled edge toward the printer.
The settings made from the printer driver override the settings on 
the control panel.
1Output support
2Extension
• If the output support is incorrectly adjusted, printed pages may be 
mis-aligned or fall.
• If you continuously print many pages, the surface of the output tray 
may become hot. Be careful not to touch the surface, and 
especially keep out of children’s reach.
 
						

							30 | Loading originals and print media
SETTING THE PAPER SIZE AND TYPE
After loading paper in the paper tray, you need to set the paper size and 
type using the control panel buttons. These settings will apply to Copy and 
Fax modes. For printing from your computer, you need to select the paper 
size and type in the application program you use on your PC.
1.Press Menu () until System Setup appears on the bottom line of the 
display and press OK.
2.Press the left/right arrow until Paper Setup appears and press OK.
3.Press OK when Paper Size appears.
4.Press the left/right arrow until the paper tray you want appears and 
press OK. 
5.Press the left/right arrow until the paper size you are using appears and 
press OK. 
6.Press Back () to return to the upper level.
7.Press the left/right arrow until Paper Type appears and press OK.
8.Press the left/right arrow until the paper type you are using appears and 
press OK. 
9.Press Stop/Clear () to return to Ready mode.
If you want to use special sized paper such as a billing paper, select 
Custom in the Paper tab in the printer propeties. See Software 
section.