Dell 2145cn User Guide

							Dell 2145cn
Multi Functional Printer
User’s Guide
www.dell.com | support.dell.com
 
						

							2 | Features of your new laser printer
features of your new laser printer
Your new printer is equipped with a number of special features that improve the quality of the documents you print.
With the printer, you can:
Print with excellent quality and speed
• You can print in a full range of colors using cyan, magenta, 
yellow, and black.
• You can print with a resolution of up to 2400 x 600 dpi. See 
Software section.
• Your printer prints A4-sized paper at up to 20 ppm and 
letter-sized paper at up to 21 ppm.
Handle many different types of printable material
• The multi-purpose tray supports letterhead, envelopes, 
labels, custom-sized media, postcards, and heavy paper. 
The multi-purpose tray holds up to 100 sheets of plain 
paper.
•The 250-sheet tray 1 and 500-sheet optional tray support 
plain paper in various sizes. 
Create professional documents
• Print Watermarks. You can customize your documents with 
words, such as “Confidential”. See Software section.
• Print Posters. The text and pictures of each page of your 
document are magnified and printed across the sheet of 
paper and can then be taped together to form a poster. See 
Software section.
• You can use preprinted forms and letterhead with plain 
paper. See Software section.
Save time and money
• To save paper, you can print multiple pages on one single 
sheet of paper.
• This printer automatically conserves electricity by 
substantially reducing power consumption when not in use.
• To save paper, you can print on both sides of the paper 
(double-sided printing). See Software section.
Expand your printer’s capacity
• Your printer has an extra memory slot to expand their 
memory (see Accessories on page 83).
• Zoran IPS Emulation* compatible with PostScript 3 (PS) 
enables PS printing. 
.
* Zoran IPS Emulation compatible with PostScript 3
© Copyright 1995-2005, Zoran Corporation. All rights reserved. 
Zoran, the Zoran logo, IPS/PS3, and OneImage are 
trademarks of Zoran Corporation.
* 136 PS3 fonts
Contains UFST and MicroType from Monotype Imaging Inc.
Print in various environments
• You can print with Windows 2000 and Windows XP/2003/
2008/Vista as well as Linux and Macintosh systems.
• Your printer is equipped with a USB interface and a 
network interface.
Copy originals in several formats
• Your printer can print multiple image copies from the 
original document on a single page.
• There are special functions to erase catalog and 
newspaper background.
• The print quality and image size may be adjusted and 
enhanced at the same time.
Scan the originals and send it right away
• Scan in color and use the precise compressions of JPEG, 
TIFF and PDF formats.
• Quickly scan and send files to multiple destinations using 
Networks scanning.
Set a specific time to transmit a Fax
• You can specify a certain time to transmit the fax and also 
send the fax to several stored destinations. 
• After the transmission, the printer may print out the fax 
reports according to the setting.
SPECIAL FEATURES
 
						

							Features of your new laser printer | 3
FEATURES BY MODEL
The printer is designed to support all of your document needs – from printing and copying, to more advanced networking solutions for your business.
Basic features of this printer include:
( : Included, O: Optional) 
ABOUT THIS USER’S GUIDE
This user’s guide provides information about basic understanding of the printer as well as detailed explanation on each step during the actual usage. Both novice 
users and professional users can refer to this guide for installing and using the printer.
Some terms in this guide are used interchangeably, as below:
• Document is synonymous with original.
• Paper is synonymous with media, or print media.
Following table offers the conventions of this guide:
FEATURESDell 2145cn
USB 2.0
 
USB Memory Interface
 
Duplex Automatic Document Feeder (DADF)
 
Hard Disk (optional)
O
Network Interface Enthernet 10/100 Base TX wired LAN
 
Duplex (2-sided) printing
 
FAX
 
CONVENTIONDESCRIPTIONEXAMPLE
BoldUsed for texts on the display or actual prints on the printer.Start
Note Used to provide additional information or detailed specification of the printer 
function and feature.The date format may differ from 
country to country
CautionUsed to give users information to protect the printer from possible mechanical 
damage or malfunction.Do not touch the green underside of 
the toner cartridge.
FootnoteUsed to provide more detailed information on certain words or a phrase.  a. pages per minute
(See page 1 for more 
information)Used to guide users to the reference page for the additional detailed information. (See page 1 for more information)
 
						

							4 | Features of your new laser printer
FINDING MORE INFORMATION
You can find information for setting up and using your printer from the following resources, either as a print-out or onscreen.
Quick Install GuideProvides information on setting up your printer and this requires that you follow the instructions in the guide to prepare the printer.
Online User’s GuideProvides you with step-by-step instructions for using your printer’s full features, and contains information for maintaining your printer, 
troubleshooting, and installing accessories. 
This user’s guide also contains a Software section to provide you with information on how to print documents with your printer in 
various operating systems, and how to use the included software utilities.
You can access the user’s guide in other languages from the Manual folder on the printer software CD.
Printer Driver HelpProvides you with help information on printer driver properties and instructions for setting up the properties for printing. To access a 
printer driver help screen, click 
Help from the printer properties dialog box.
Dell website
If you have Internet access, you can get help, support, printer drivers, manuals, and order information from the Dell websites 
www.dell.com or support.dell.com.
 
						

							Safety information | 5
safety information
IMPORTANT SAFETY SYMBOLS AND PRECAUTIONS
What the icons and signs in this user’s guide mean:
These warning signs are here to prevent injury to you and others. Follow them explicitly. After reading this section, keep it in a safe 
place for future reference. WARNINGHazards or unsafe practices that may result in severe personal injury or death.
CAUTIONHazards or unsafe practices that may result in minor personal injury or property damage.
CAUTIONTo reduce the risk of fire, explosion, electric shock, or personal injury when using your laser Multi-Function Printer (MFP), 
follow these basic safety precautions:
Do NOT attempt.
Do NOT disassemble.
Do NOT touch.
Follow directions explicitly.
Unplug the power plug from the wall socket.
Ensure the MFP is grounded to prevent electric shock.
Call the service center for help.
1.Read and understand all instructions.
2.Use common sense whenever operating electrical appliances.
3.Follow all warnings and instructions marked on the printer and in the literature accompanying the printer.
4.If an operating instruction appears to conflict with safety information, heed the safety information. You may have misunderstood the 
operating instruction. If you cannot resolve the conflict, contact your sales or service representative for assistance.
5.Unplug the printer from the AC wall socket and/or telephone jack before cleaning. Do not use liquid or aerosol cleaners. Use only a 
damp cloth for cleaning.
6.
Do not place the printer on an unstable cart, stand or table. It may fall, causing serious damage.
7.Your printer should never be placed on, near or over a radiator, heater, air conditioner, or ventilation duct.
8.Do not allow anything to rest on the power. Do not place your printer where the cords will be abused by persons walking on them.
9.Do not overload wall outlets and extension cords. This can diminish performance, and may result in the risk of fire or electric shock.
10.Do not allow pets to chew on the AC power, telephone, or computer interface cords.
11.Never push objects of any kind into the printer through case or cabinet openings. They may touch dangerous voltage points, creating 
a risk of fire or shock. Never spill liquid of any kind onto or into the printer.
12.To reduce the risk of electric shock, do not disassemble the printer. Take it to a qualified service technician when repair work is 
required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly could cause 
electric shock when the unit is subsequently used.
 
						

							6 | Safety information
13.Unplug the printer from the telephone jack, computer and AC wall outlet and refer servicing to qualified service personnel under the 
following conditions:
• When any part of the power cord, plug or connecting cable is damaged or frayed.
• If liquid has been spilled into the printer. 
• If the printer has been exposed to rain or water.
• If the printer does not operate properly after instructions have been followed.
• If the printer has been dropped, or the cabinet appears damaged.
• If the printer exhibits a sudden and distinct change in performance.
14.Adjust only those controls covered by the operating instructions. Improper adjustment of other controls may result in damage, and 
may require extensive work by a qualified service technician to restore the printer to normal operation.
15.Avoid using this printer during a lightning storm. There may be a remote risk of electric shock from lightning. If possible, unplug the 
AC power and telephone cord for the duration of the lightning storm.
16.The Power cord supplied with your printer should be used for safe operation. If you are using a cord which is longer than 2 m with 
110 V printer, then it should be 16 AWG
a or bigger.
17.Use only No.26 AWG or larger telephone line cord.
18.SAVE THESE INSTRUCTIONS
19.This printer can be operated only in the country you have purchased (due to different voltage, frequency, telecommunication 
configuration and etc.).
a. AWG: American Wire Gauge
 
						

							Contents | 7
2 Features of your new laser printer
5 Safety information
INTRODUCTION
12
 12 Printer overview
12 Front view
12 Rear view
 13 Control panel overview
 14 Understanding the Status LED
 14 Acknowledging the status of the toner cartridge
 15 Menu overview
 16 Supplied software
 16 Printer driver features
16 Printer driver
16 PostScript driver
GETTING STARTED
17
 17 Setting up the hardware
 17 Printing a demo page
 17 Setting up the network
17 Supported operating environments
18 Configuring network protocol via the printer
18 Using the SetIP program
 18 System requirements
18 Microsoft® Windows®
18 Macintosh
19 Linux
 19 Installing the software
 20 Printers basic settings
20 Altitude adjustment
20 Changing the display language
20 Setting the date and time
20 Changing the clock mode
20 Changing the default mode
21 Setting sounds
21 Entering characters using the number keypad
21 Using the save modes
22 Setting print job timeout
22 Auto continue
22 Changing the font setting
LOADING ORIGINALS AND PRINT MEDIA
23
 23 Loading originals
23 On the scanner glass
23 In the DADF
 24 Selecting print media
25 Specifications on print media
26 Media sizes supported in each mode
26 Guidelines for special print media
 27 Changing the size of the paper in the paper tray
 27 Loading paper
27 Loading paper in the tray 1 or optional tray
28 Loading paper in the multi-purpose tray
 29 Adjusting the output support
29 For Letter-sized paper
29 For A4- or Legal-sized paper
 30 Setting the paper size and type
contents
 
						

							8 | Contents
contents
COPYING
31
 31 Selecting the paper tray
 31 Copying
 31 Changing the settings for each copy
31Darkness
31 Original type
31 Reduced or enlarged copy
 32 Changing the scan size settings
 32 Changing the default copy settings
 32 ID card copying
 32 Using special copy features
32 Collation
32 2-up or 4-up copying
33 Poster copying
33 Clone copying
33 Adjusting background images
33 Book copying
34 Margin shift
34 Edge erase
34 Gray enhance copying
 34 Printing on both sides of paper
 35 Setting copy timeout
SCANNING
36
 36 Scanning basics
 36 Scanning from the control panel
36 Setting scan information in Dell Scan Manager.
36 Scanning to application programs
 37 Scanning by a network connection
37 Preparing for network scanning
38 Scanning to Email
39 Scanning to an FTP server
39 Scanning to an SMB server
 39 Changing the settings for each scan job
 39 Changing the default scan settings
 39 printing scan confirmation report automatically
 39 Setting up address book
39 Registering speed email numbers
40 Configuring group email numbers
40 Retrieving global email addresses from the LDAP server
40 Using address book entries
40 Searching address book for an entry
40 Printing address book
 41 Scan on both sides of paper
BASIC PRINTING
42
 42 Printing a document
 42 Canceling a print job
FAXING
43
 43 Sending a fax
43 Setting the fax header
43 Adjusting the document settings
44 Sending a fax automatically
44 Sending a fax manually
44 Confirming a transmission
44 Automatic redialing
44 Redialing the last number
 
						

							Contents | 9
contents
44 Sending faxes on both sides of paper
 44 Receiving a fax
44 Selecting the paper tray
44 Changing receiving modes
45 Receiving automatically in Fax mode
45 Receiving manually in Tel mode
45 Receiving manually using an extension telephone
45 Receiving automatically in Ans/Fax mode
45 Receiving faxes using DRPD mode
46 Receiving in secure receiving mode
46 Activating secure receiving mode
46 Receiving faxes in memory
 46 Other ways to fax
46 Sending a fax to multiple destinations
46 Sending a delayed fax
47 Sending a priority fax
47 Forwarding faxes
 48 Fax setup
48 Changing the fax setup options
49 Changing the default document settings
49 Printing sent fax report automatically
49 Setting up address book
USING USB FLASH MEMORY
52
 52 About USB memory
 52 Plugging in a USB memory device
 52 Scanning to a USB memory device
52 Scanning
53 Customizing scan to USB
 53 Printing from a USB memory device
53 To print a document from a USB memory device:
 53 Backing up data
53 Backing up data
53 Restoring data
 54 Managing USB memory
54 Deleting an image file
54 Formatting a USB memory device
54 Viewing the USB memory status
MAINTENANCE
55
 55 Printing reports
55 Printing a report
 55 Adjusting the color contrast
 56 Using toner low alert
 56 Clearing memory
 56 Cleaning your printer
56 Cleaning the outside
56 Cleaning the inside
58 Cleaning the scan unit
 58 Maintaining the cartridge
58 Toner cartridge storage
58 Expected cartridge life
58 Redistributing toner
 59 Replacing the toner cartridge
60 Clearing the Toner Empty message
 61 Replacing the paper transfer belt
 62 Maintenance parts
 
						

							10 | Contents
contents
62 Checking replaceables
62 Replacing the DADF rubber pad
 62 Managing your printer from the website
62 To access Embedded Web Service:
 62 Checking the printer’s serial number
TROUBLESHOOTING
63
 63 Tips for avoiding paper jams
 63 Clearing document jams
63 Input misfeed
64 Exit misfeed
64 Roller misfeed
 64 Clearing paper jams
65 In the paper feed area
66 In the multi-purpose tray
67 In the fuser unit area
68 In the paper exit area
69 In the optional tray
 70 Understanding display messages
 73 Solving other problems
73 Paper feeding
74 Printing problems
75 Printing quality problems
77 Copying problems
78 Scanning problems
78 Dell Scan Manager problems
78 Fax problems
79 Common PostScript problems
79 Common Windows problems
80 Common Linux problems
82 Common Macintosh problems
ORDERING SUPPLIES AND ACCESSORIES
83
 83 Supplies
 83 Accessories
 83 How to purchase
INSTALLING ACCESSORIES
84
 84 Precautions to take when installing accessories
 84 Activating the added accessories in printer properties
 84 Upgrading a memory module
84 Installing a memory module
 85 Using the hard disk
85 Installing the hard disk
86 Printing with the optional hard disk
87File policy
87 Deleting residual image data
SPECIFICATIONS
88
 88 General specifications
 89 Printer specifications
 89 Scanner specifications
 89 Copier specifications
 90 Facsimile specifications