Dell 2145cn User Guide

							Contents | 11
contents
APPENDIX
91
 91 Dell Technical Support Policy
 91 Contacting Dell
 91 Warranty and Return Policy
GLOSSARY
92
INDEX
96
 
						

							12 | Introduction
introduction
These are the main components of your printer:
This chapter includes:
• Printer overview
• Control panel overview
• Understanding the Status LED
• Acknowledging the status of the toner cartridge• Menu overview
• Supplied software
• Printer driver features
PRINTER OVERVIEW
Front view Rear view
1Document width guides12USB connector
2DADF13Paper level indicator
3Control panel14Optional tray 2
4Output support15Multi-purpose tray paper 
width guides
5Front cover16Toner cartridge
6Front cover handle17Paper transfer belt
7Multi-purpose tray handle18Scanner lid
8Multi-purpose tray19Scanner lock switch
9Tray 120Scanner glass
10Document input tray21Scan unit
11Document output tray
1USB port7Power switch
2Network connector8Power connector
315-pin optional tray 
connection9Control board cover
4Telephone line socket10Rear cover
5Extension telephone socket 
(EXT)11Cable organizer
6Handle
 
						

							Introduction | 13
CONTROL PANEL OVERVIEW
1Speed buttonsAllows you to store frequently-dialed fax 
numbers and enter them with the touch of a few 
buttons.
2ShiftAllows you to shift the speed buttons to access 
numbers 16 through 30.
3Address Book ( )
Allows you to store frequently used fax numbers 
in memory or search for stored fax numbers or 
email addresses.
4Resolution ( )Adjusts the document resolution for the current 
fax job.
5Redial/Pause ( )In Ready mode, redials the last number, or in 
Edit mode, inserts a pause into a fax number.
6Fax ()Activates Fax mode.
7Copy ()Activates Copy mode.
8Scan/Email ()Activates Scan mode.
9DisplayShows the current status and prompts during an 
operation.
10Toner colorsThe toner colors shown below the LCD display co-
works with the display messages (see Status LED 
with the toner cartridge messages on page 14).
11Menu ( )Enters Menu mode and scrolls through the 
available menus.
12Left/right arrow Scroll through the options available in the 
selected menu, and increase or decrease 
values.
13OK ()Confirms the selection on the screen.
14Back ( )Sends you back to the upper menu level.
15Status ( )Shows the status of your printer (see 
Understanding the Status LED on page 14).
16Darkness ( )Adjusts the document brightness for the current 
copy job (see Darkness on page 31).
17Original Type ( )Selects the document type for the current copy 
job. See Original type on page 31.
18ID Copy ()
You can copy both sides of an ID card (e.g., 
drivers license) to a single side of paper (see  
ID card copying on page 32).
19Reduce/Enlarge 
()Makes a copy smaller or larger than the original.
20Duplex ( )Allows you to print documents on both sides of 
the paper. 
21USB Print ( )
Allows you to directly print files stored on a USB 
Memory device when it is inserted into the USB 
connector on the front of your printer 
(see About USB memory on page 52.)
22Number keypadDials a number or enters alphanumeric 
characters. See Keypad letters and 
numbers on page 21
23On Hook Dial ( )Engages the telephone line.
24Stop/Clear ( )
Stops an operation at any time. In Ready mode, 
clears/cancels the copy options, such as the 
darkness, the document type setting, the copy 
size, and the number of copies. 
25Color Start ( )Starts a job in Color mode.
26Black Start ( )Starts a job in Black and White mode.
• All illustrations on this user’s guide may differ from your printer 
depending on its options or model.
• The surface of the output tray may become hot if you print a large 
number of pages at once. Ensure that you do not touch the 
surface, and do not allow children near it.
h
XY
 
						

							14 | Introduction
UNDERSTANDING THE STATUS LED
The color of the Status () LED indicates the printers current status.
ACKNOWLEDGING THE STATUS OF THE 
TONER CARTRIDGE
The status of toner cartridges is indicated by the Status ( ) LED and 
the LCD display. If the toner cartridge is low or needs to be replaced, the 
Status () LED turns red and the display shows the message. However 
the arrow mark shows which color toner is of concern or needs replacement 
with a new cartridge. 
Example: 
The above example shows the black cartridges status indicated by arrows. 
Check the message to find out what the problem is and how to solve it. See 
Understanding display messages on page 70 for more information on 
error messages.
STATUSDESCRIPTION
Off• The printer is powered off-line.
• The printer is in power save mode. When data is 
received, or any button is pressed, it switches to 
on-line automatically.
GreenBlinking• When the green LED blinks slowly, the printer is 
receiving data from the computer.
• When the green LED blinks rapidly, the printer is 
printing data.  
On• The printer is powered on and can be used.
RedBlinking• A minor error has occurred and the printer is 
waiting for the error to be cleared. Check the 
display message, and solve the problem referring 
to Understanding display messages on 
page 70. 
• The toner cartridge is low. Order a new toner 
cartridge, see Ordering supplies and 
accessories on page 83. You can temporarily 
improve print quality by redistributing the toner 
(see Replacing the toner cartridge on page 59).
On• A problem has occurred such as a paper jam, 
cover is open or no paper in the tray, so that the 
printer cannot continue the job. Check the 
message on the display, and see Understanding 
display messages on page 70 to solve the 
problem.
• The toner cartridge is empty, or needs to be 
changed (see Replacing the toner cartridge on 
page 59).
Always check the message on the display to solve the problem. The 
instruction in the Troubleshooting section will guide you to operate the 
printer properly. See Understanding display messages on page 70 
for more information.
 
						

							Introduction | 15
.
Fax Feature
Darkness
Multi Send
Delay Send
Priority Send
Forward
Secure Receive
Add Page
Cancel Job
Fax Setup
Sending
Redial Times
Redial Term
Prefix Dial
ECM Mode
Send Report
Image TCR
Dial Mode 
Receiving
Receive Mode
Ring To Answer
Fax Setup
(Continued)
Stamp RCV Name
RCV Start Code
Auto Reduction
Discard Size
Junk Fax Setup
DRPD Mode
Duplex Print
Change Default
Resolution
Darkness
Auto Report
Copy Feature
Copy Collation
2-Up
4-Up
Poster Copy
Clone Copy
Adjust Bkgd.
Book Copy
Margin Shift
Edge Erase
Gray Enhance
Copy Setup
Scan Size
Change Default
Copies
Reduce/Enlarge
Darkness
Original Type
Scan Feature
USB Memory
Scan Size
Original Type
Resolution
Scan Color
Scan Format
E-mail
Scan Size
Original Type
Resolution
Scan Color
Scan Feature
(Continued)
FTP
Scan Size
Original Type
Resolution
Scan Color
SMB
Scan Size
Original Type
Resolution
Scan Color
MENU OVERVIEW
The control panel provides access to various menus to set up the printer or use the printer’s functions. These menus can be accessed by pressing Menu ( ). 
Refer to the following diagram.
Some menus may not appear in the display depending on options or models. If so, it is not applicable to your printer. 
System Setup
Machine Setup
Machine ID
Machine Fax No
Date & Time
Clock Mode
Form Menu
Select Form
Language
Default Mode
Power Save
Scan PWR Save
Timeout
Job Timeout
Altitude Adj.
Auto Continue
Import Setting
Export Setting
Paper Setup
Paper Size
Paper Type
Paper Source
Wide A4
Sound/Volume
Key Sound
Alarm Sound
Speaker
Ringer
System Setup
(Continued)
Report
All Report
Configuration
Supplies Info
Address Book
Send Report
Sent Report
Fax RCV Report
Schedule Jobs
JunkFax Report
Network Info.
NetScan Report
User Auth List
PCL Font List
PS3 Font List
Stored Job
Completed Job
Net Auth Log
Maintenance
Supplies Life
Color
Serial Number
Toner Low Alert
System Setup
(Continued)
Clear Setting
All Settings
Fax Setup
Copy Setup
Scan Setup
System Setup
Network Setup
Address Book
Sent Report
Fax RCV Report
NetScan Report
Job Manage
Active Job
Store Job
File Policy
ImageOverwrite
Immediate
On Demand
Network
TCP/IP
Ethernet Speed
Clear Setting
Network Info
Scan Setup
Change Default
USB Memory
E-mail
FTP
SMB
Send Report
 
						

							16 | Introduction
SUPPLIED SOFTWARE
You must install the printer and scanner software using the supplied Drivers 
and Utiltiies CD after you have set up your printer and connected it to your 
computer. The CD provides you with the following software.
PRINTER DRIVER FEATURES
Your printer drivers support the following standard features:
• Paper orientation, size, source and media type selection
• Number of copies
In addition, you can use various special printing features. The following 
table shows a general overview of features supported by your printer 
drivers:
Printer driver 
PostScript driver
CDCONTENTS
Printer 
software CDWindows •Printer driver: Use this driver to take full 
advantage of your printer’s features.
•
Postscript Printer Description (PPD) file: 
Use the PostScript driver to print documents 
with complex fonts and graphics in the PS 
language.
•
Scanner driver: TWAIN and Windows 
Image Acquisition (WIA) drivers are 
available for scanning documents on your 
printer.
•
Scan Manager: You can find out about 
Scan Manager program information and 
installed scan drivers condition.
•
Dell Toner Management SystemTM: 
Displays the status of the printer and the 
name of the job when send a job to print. 
The 
Dell Toner Management SystemTM 
window also displays the level of toner 
remaining and allows you to order 
replacement toner cartridges.
•
Status Monitor: This program allows you to 
monitor the printer’s status and alerts you 
when an error occurs during printing.
•
SmarThru Officea: This is the 
accompanying Windows-based software for 
your multifunctional printer. 
•
Printer Setting Utility: This program allows 
you to set up printer’s other options from 
your computer desktop.
•
Firmware Update Utility: This program 
helps you to update printer’s firmware.
•SetIP: Use this program to set your printer’s 
TCP/IP addresses.
a. Allows you to edit a scanned image in many ways using a powerful image 
editor and to send the image by email. You can also open another image 
editor program, like Adobe
® Photoshop®, from SmarThru. For details, refer 
to the onscreen help supplied on the SmarThru program.
Linux•Postscript Printer Description (PPD) 
file: Use this file to run your printer from a 
Linux computer and print documents.
•SANE: Use this driver to scan documents.
•
Printer Setting Utility: This program allows 
you to set up printer’s other options from 
your computer desktop.
Macintosh•Printer driver: Use this driver to take full 
advantage of your printer’s features.
•Postscript Printer Description (PPD) 
file: Use this file to run your printer from a 
Macintosh computer and print documents.
•Scanner driver: TWAIN driver is 
available for scanning documents on your 
printer.
•
Printer Setting Utility: This program allows 
you to set up printer’s other options from 
your computer desktop.
FEATUREWINDOWSLINUXMACINTOSH
Color modeOO O
Printer quality optionOO O
Poster printingOX X
Multiple pages per sheet 
(N-up)O O (2, 4) O 
Fit to page printingOX
Oa
a. This feature is not supported MAC OS X 10.3.
Scale printingOX O
Different source for first 
pageOX O
WatermarkOX X
OverlayOX X
DuplexOX O
FEATUREWINDOWSLINUXMACINTOSH
Color modeOO O
Printer quality optionOO O
Poster printingXX X
Multiple pages per sheet 
(N-up)O O (2, 4) O
Fit to page printingOX
Oa
a. This feature is not supported MAC OS X 10.3.
Scale printingOX O
Different source for first 
pageXX O
WatermarkXX X
OverlayXX X
DuplexOX O
 
						

							Getting started | 17
getting started
This chapter gives you step-by-step instructions for setting up the printer.
This chapter includes:
• Setting up the hardware
• Printing a demo page
• Setting up the network• System requirements
• Installing the software
• Printers basic settings
SETTING UP THE HARDWARE
This section shows the steps to set up the hardware which is explained in 
the Quick Install Guide. Ensure you read Quick Install Guide and complete 
following steps.
1.Select a stable location. 
Select a level, stable place with adequate space for air circulation. Allow 
extra space to open covers and trays. 
The area should be well-ventilated and away from direct sunlight or 
sources of heat, cold, and humidity. Do not set the printer close to the 
edge of your desk or table.
 
Printing is suitable for altitudes under 1,000 m (3,281 ft). Refer to the 
altitude setting to optimize your printing. See Altitude adjustment on 
page 20 for more information.
Select a flat, stable surface that is not inclined greater than 2 mm (0.08 
inch). Otherwise, printing quality may be affected. 
2.Unpack the printer and check all the enclosed items.3.Remove the tape that is holding the printer tightly.
4.Install the toner cartridge.
5.Load paper (see Loading paper on page 27).
6.Ensure that all the cables are connected to the printer. 
7.Turn the printer on. 
PRINTING A DEMO PAGE
Print a demo page to ensure that the printer is operating correctly.
To print a demo page:
In Ready mode, press and hold the OK button for about 2 seconds.
SETTING UP THE NETWORK
You need to set up the network protocols on the printer to use it as your 
network printer. You can set up the basic network settings through the 
printers control panel.
Supported operating environments
The following table shows the network environments supported by the 
printer:
When you move the printer, do not tilt or turn it upside down. 
Otherwise, the inside of the printer may be contaminated by toner, 
which can damage the printer or result in bad print quality.
ITEMREQUIREMENTS
Network interface• Ethernet 10/100 Base-TX
Network operating system• Windows 2000/XP/2003/2008/Vista
• Various Linux OS
• Mac OS X 10.3 ~ 10.5
Network protocols• TCP/IP on Windows 
•IPP
•SNMP
• DHCP
•BOOTP
If you want to set up DHCP network protocol, go to http://
developer.apple.com/networking/bonjour/download/, select the 
Bonjour program that is appropriate for your computer operating 
system and install the program. This program will allow you to set 
network parameters automatically. Follow the instructions in the 
installation window. This program does not support Linux.
 
						

							18 | Getting started
Configuring network protocol via the printer
You can set up TCP/IP network parameters, follow the steps listed below. 
1.Ensure that your printer is connected to the network with an RJ-45 
Ethernet cable.
2.Ensure you have turned on the printer.
3.Press Menu () on the control panel, until you see Network on the 
bottom line of the display. 
4.Press OK to access the menu.
5.Press the left/right arrow until TCP/IP appears. 
6.Press OK.
7.Press the left/right arrow until Static appears.
8.Press OK.
9.Press the left/right arrow until IP Address appears.
10.Press OK.
Enter a byte between 0 and 255 using the number keypad and press the 
left/right arrow  to move between bytes.
Repeat this to complete the address from the 1st byte to the 4th byte.
11.When you have finished, press OK.
Repeat steps 9 and 10 to configure the other TCP/IP parameters: 
subnet mask and gateway address.
Using the SetIP program
This program is for the network IP setting using the MAC address which is 
the hardware serial number of the network printer card or interface. 
Especially, it is for the network administrator to set several network IPs at 
the same time. 
Setting network values
1.Print the printer’s network configuration report to find your printer’s MAC 
address. See Printing reports on page 55
2.From the Windows Start menu, select All Programs 
→ Dell → Dell 
Printers 
→ Dell 2145cn Color Laser MFP → Dell 2145cn Color Laser 
MFP 
→ Set IP.
3.Click   to open the TCP/IP configuration window. 
4.Enter the network cards MAC address, IP address, subnet mask, 
default gateway, and then click Apply.
5.Click OK, then the printer prints the network information. Confirm the 
settings are correct.
6.Click Exit.
SYSTEM REQUIREMENTS
Before you begin, ensure that your system meets the following 
requirements:
Microsoft® Windows®
Your printer supports the following Windows operating systems.
Macintosh
Contact the network administrator if you are not sure how to configure.
You can also set up the network settings through the network 
administration programs. 
•
Embedded Web Service: Web server embedded on your network 
print server, which allows you to:
- Configure the network parameters necessary for the printer to 
connect to various network environments.
- Customize printer settings.
•SetIP: Utility program that allows you to select a network interface and 
manually configure the IP addresses for use with the TCP/IP protocol.
• You can only use the SetIP program when your printer is 
connected to a network.
• The following procedure is based on Windows XP.
When you enter the MAC address. IP address, subnet mask, 
default gateway, and then click Apply.
OPERATING 
SYSTEMREQUIREMENT (RECOMMENDED)
CPURAMFREE HDD 
SPACE
Windows 2000
Intel® Pentinum® II 
400 MHz (Pentium III 
933 MHz)64 MB 
(128 MB)600 MB
Windows XPIntel Pentium III 933 
MHz (Pentium IV 1 
GHz)128 MB 
(256 MB)1.5 GB
Windows Server 
2003Intel Pentium III 933 
MHz (Pentium IV 1 
GHz)128 MB 
(512 MB)1.25 GB to 
2 GB
Windows VistaIntel Pentium IV 3 
GHz512 MB 
(1024 MB)15 GB
Windows Server 
2008Intel Pentium IV 1 
GHz
(Intel Pentium IV 2 
GHz)512 MB 
(2048 MB)10 GB
• Internet Explorer 5.0 or higher is the minimum requirement for all 
Windows operating systems.
• Software installation can be only be performed by users with 
Administrator rights.
•Windows Terminal Services is compatable with this printer.
OPERATING 
SYSTEMREQUIREMENT (RECOMMENDED)
CPURAMFREE HDD 
SPACE
Mac OS X 
10.3 ~ 10.4• Intel Processor
• Power PC G4/
G5• 128 MB for a 
Power-PC based 
Mac (512 MB).
• 512 MB for an 
Intel-based Mac 
(1 GB)1 GB
Mac OS X 10.5• Intel Processor
• 867 MHz or 
faster Power 
PC G4 /G5512 MB (1 GB) 1 GB
 
						

							Getting started | 19
Linux
INSTALLING THE SOFTWARE
You have to install the printer software for printing. The software includes 
drivers, applications, and other user friendly programs. 
1.Connect the network cable to your printer.
2.Ensure that the network setup for your printer is completed (see Setting 
up the network on page 17). All applications should be closed on your 
computer before beginning installation.
3.Insert the Drivers and Utiltiies CD into your CD drive.
The CD should automatically run, and an installation window appears. 
If the installation window does not appear, click Start 
→ Run. Type 
X:\Setup.exe, replacing “X” with the letter which represents your CD 
drive and click OK.
If you use Windows Vista, click Start 
→ All Programs → Accessories 
→ Run, and type X:\Setup.exe.
If the AutoPlay window appears in Windows Vista, click Run Setup.exe 
in Install or run program field, and click Continue in the User Account 
Control window.4.Click Next.
• If necessary, select a language from the drop-down list.
5.Select Typical installation for a network printer, and then click Next.
 
6.The list of printers available on the network appears. Select the printer 
you want to install from the list and then click Next.
 
• If you do not see your printer on the list, click Update to refresh the 
list, or select Add TCP/IP Port to add your printer to the network. To 
add the printer to the network, enter the port name and the IP 
address for the printer.
To verify your printer’s IP address or the MAC address, print a 
Network Configuration page (seePrinting reports on page 55).
• To find a shared network printer (UNC Path), select Shared Printer 
[UNC] and enter the shared name manually or find a shared printer 
ITEMREQUIREMENTS
Operating systemRedHat 8.0, 9.0 (32bit)
RedHat Enterprise Linux WS 4, 5 (32/64bit)
Fedora Core 1~7 (32/64bit)
Mandrake 9.2 (32bit), 10.0, 10.1 (32/64bit)
Mandriva 2005, 2006, 2007 (32/64bit)
SuSE Linux 8.2, 9.0, 9.1 (32bit)
SuSE Linux 9.2, 9.3, 10.0, 10.1, 10.2 (32/64bit)
SuSE Linux Enterprise Desktop 9, 10 (32/64bit)
Ubuntu 6.06, 6.10, 7.04 (32/64bit)
Debian 3.1, 4.0 (32/64bit)
CPUPentium IV 2.4GHz (IntelCore2)
RAM512 MB (1024 MB)
Free HDD space1 GB (2GB)
• It is necessary to claim swap partition of 300 MB or larger for 
working with large scanned images.
• The Linux scanner driver supports the optical resolution at 
maximum.
• The following procedure is applicable when the printer is being 
used as a network printer. If you want to connect a printer with a 
USB cable, see the Software section.
• The following procedure is based on the Windows XP operating 
system. The procedure and popup window which appear during 
the installation may differ depending on the operating system, the 
printer feature, or the interface in use.
 
						

							20 | Getting started
by clicking the Browse button.
7.Click Finish.
PRINTERS BASIC SETTINGS
After installation is complete, you may want to set the printers default 
settings. Refer to the next section if you would like to set or change values.
Altitude adjustment
The print quality is affected by atmospheric pressure, which is determined 
by the height of the printer above sea level. The following information will 
guide you on how to set your printer to the best print quality or best quality of 
print.
Before you set the altitude value, find the altitude where you are using the 
printer.
1.Ensure that you have installed the printer driver with the provided     
Drivers and Utiltiies CD.
2.Click Start 
→ All Programs → DELL → DELL Printers → Dell 2145cn 
Color Laser MFP 
→ Printer Setting Utility. 
You can also click Printer Setting Utility on the status bar in Mac OS X 
(or Notification Area in Linux).
3.Click Setting 
→ Altitude Adjustment. Select the appropriate value 
from the dropdown list, and then click Apply. 
Changing the display language
To change the display language in the control panel:1.Press Menu () until System Setup appears on the bottom line of the 
display and press OK.
2.Press OK when Machine Setup appears.
3.Press the left/right arrow until Language appears and press OK.
4.Press the left/right arrow until the language you want appears and press 
OK.
5.Press Stop/Clear () to return to Ready mode.   
Setting the date and time 
The current date and time are shown on the display when your printer is on 
and ready to work.
1.Press Menu () until System Setup appears on the bottom line of the 
display and press OK.
2.Press OK when Machine Setup appears.
3.Press the left/right arrow until Date & Time appears and press OK.
4.Enter the correct time and date using the number keypad. 
Month  = 01 to 12
Day     = 01 to 31
Year    = requires four digits
Hour    = 01 to 12 (12-hour mode) 
              
 00 to 23 (24-hour mode)
Minute = 00 to 59
   
You can also use the left/right arrow to move the cursor under the 
digit you want to correct and enter a new number.
5.To select AM or PM for 12-hour format, press the 
*or # button or any 
number button.
When the cursor is not under the AM or PM indicator, pressing the 
*or # 
button immediately moves the cursor to the indicator.
You can change the clock mode to 24-hour format (e.g. 01:00 PM as 
13:00). For details, see the next section.
6.Press OK to save the time and date. 
When you enter a wrong number, Out of Range appears and the printer 
does not proceed to the next step. If this happens, simply reenter the 
correct number.
7.Press Stop/Clear () to return to Ready mode.
Changing the clock mode
You can set your printer to display the current time using either a 12-hour or 
24-hour format.
1.Press Menu () until System Setup appears on the bottom line of the 
display and press OK.
2.Press OK when Machine Setup appears.
3.Press the left/right arrow until Clock Mode appears and press OK. 
4.Press the left/right arrow  to select the other mode and press OK.
5.Press 
Stop/Clear () to return to Ready mode.
Changing the default mode 
Your printer is preset to Fax mode. You can switch this default mode 
between Fax mode and Copy mode.
If you are not sure of the IP address, contact your network 
administrator or print network information (see Printing 
reports on page 55).
• If your printer does not work properly after the installation, try 
to reinstall the printer driver. See the Software section.
• During the printer driver installation process, the driver installer 
detects the location information for your operating system and 
sets the default paper size for your printer. If you use a 
different Windows location, you must change the paper size to 
match the paper you usually use. Go to printer properties to 
change the paper size after installation is complete. 
1Normal
2High 1
3High 2
4High 3 
If your printer is connected to a network, Embedded Web Service 
screen appears automatically. Click Machine Settings 
→ Setup 
(or Machine Setup) → Altitude adj.. Select the appropriate 
altitude value, and then click Apply.
0
The date format may differ from country to country