Dell 1815dn User Guide
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Preparing Your Multi-Function Printer21 Dell Laser MFP 1815dn Menu Functions 1Press Scroll ( or ) to highlight Menu and press Select (). 2Press Scroll ( or ) to highlight the desired setting. 3Press Select ( ) or select the displayed setting. 1. Paper Setting2. Copy Defaults3. Fax Defaults Pa p e r S i z e Paper Type# of Copies Zoom ContrastQuality Select Tray DuplexContrast Resolution Ring to AnswerReceive Mode Redial Delay Redial Attmpts 3. Fax Defaults 4. Scan Defaults 5. Advanced Fax MSG Confirm Auto Report Auto Reduction Discard SizeReceive Code DRPD Mode DuplexImage Size File Format Resolution Netscan Tm-outSend Forward Rcv Forward Toll Save Junk Fax SetupSecure Receive Prefix Dial Stamp Rcvd Name ECM Mode 5. Advanced Fax 6. Directory7. Reports Cover Page Modem Speed Rcv DisablePhoneBook EmailPhone Book Sent Report RCV ReportSystem Data Scheduled Jobs MSG ConfirmJunk Fax List Scan Journal Email Report 8. Email setup9. Network CFG10.Sound/Volume11. Machine Setup SMTP Server User Setup Send to Self Default FromDefault Subj Email Forward Passcode Protect Change PasscodeConfiguration Clear Settings Print Sys. DataSpeaker Ringer Button Alarm SoundMachine ID Date&Time Clock Mode Language 11. Machine Setup12. Maintenance Powe r Save Timeout CCD Power Save To n e r S a v eSelect Country Global Access Import Setting Export SettingClean Drum Clear Settings
22Preparing Your Multi-Function Printer Changing the Display Language To change the displayed language that the operator panel displays, follow these steps: 1Press Scroll ( or ) to highlight Menu and press Select (). 2Press Scroll ( or ) to highlight Machine Setup and press Select (). 3Press Scroll ( or ) to highlight Language and press Select (). 4Press Scroll ( or ) to display the language you want. The available languages are English, French, German, Italian, Spanish, Czech, Iberian Portuguese, Dutch, Polish, Norwegian, Swedish, Finish, Danish and Russian. 5Press Select ( ) to save the selection. 6Press Cancel ( ) to return to Standby mode. Setting Up Faxing Setting the Printer ID In most countries, you are required by law to indicate your fax number on any fax you send. The printer ID, containing your telephone number and name or company name, will be printed at the top of each page sent from your printer. 1Press Scroll ( or ) to highlight Menu and press Select (). 2Press Scroll ( or ) to highlight Machine Setup and press Select (). 3Press Select ( ) to access Machine ID. 4Enter your fax number using the number keypad. NOTE: If you make a mistake while entering numbers, press the left Scroll ( ) button to delete the last digit. 5 Press Select ( ) when the number on the display is correct. The display asks you to enter the ID. 6Enter your name or company name using the number keypad. 7You can enter alphanumeric characters using the number keypad, including special symbols by pressing the 1 button. For details on how to use the number keypad to enter alphanumeric characters, see Using the Number Keypad to Enter Characters on page 23. 8Press Select ( ) when the name on the display is correct. 9Press Cancel ( ) to return to Standby mode.
Preparing Your Multi-Function Printer23 Using the Number Keypad to Enter Characters As you perform various tasks, you may need to enter names and numbers. For example, when you set up your printer, you should enter your name or your company’s name and telephone number. When you store fax numbers in memory, you may also enter the corresponding names. • When prompted to enter a letter, press the appropriate button until the correct letter appears on the display. • For example, to enter the letter O, press the 6 button. • Each time you press the 6 button, the display shows a different letter, M, N, O and finally 6. • To enter additional letters, repeat the above step. •Press the 1 button repeatedly to enter a space, and special characters. •Press Select ( ) when you are finished. Keypad Letters and Numbers Key Assigned Numbers, Letters or Characters 1 1 @ . _ space , / * # & $ + - ‘ 2 A B C 2 3 D E F 3 4 G H I 4 5 J K L 5 6 M N O 6 7 P Q R S 7 8 T U V 8 9 W X Y Z 9 00 ABC &@$ DEF JKL GHI MNO TUV PQRS WXYZ12 456 789 03
24Preparing Your Multi-Function Printer Changing Numbers or Names If you make a mistake while entering a number or name, press the left Scroll ( ) button to delete the last digit or character. Then enter the correct number or character. Inserting a Pause For some telephone systems, it is necessary to dial an access code and listen for a second dial tone. A pause must be entered in order for the access code to function. For example, enter the access code 9 and then press Pa u s e ( ) before entering the telephone number. A “–” appears on the display to indicate when a pause is entered. Setting the Time and Date The time and date are printed on all faxes. NOTE: You may need to change the correct time and date if loss of power to the printer occurs. To set the time and date: 1Press Scroll ( or ) to highlight Menu and press Select (). 2Press Scroll ( or ) to highlight Machine Setup and press Select (). 3Press Scroll ( or ) to highlight Date&Time and press Select (). 4Enter the correct time and date using the number keypad. Month= 01 ~ 12 Day= 01 ~ 31 Year= 1990 ~ 2089 Hour= 01 ~ 12 (12-hour mode) 00 ~ 23 (24-hour mode) Minute= 00 ~ 59 You can also use Scroll ( or ) to move the cursor under the digit you want to correct and enter a new number. 5To s e l e c t AM or PM for 12-hour format, press the or the button. When the cursor is not under the AM or PM indicator, pressing the or the button immediately moves the cursor to the indicator. You can change the clock mode to 24-hour format (e.g. 01:00 PM as 13:00). 6Press Select ( ) when the time and date on the display is correct. NOTE: The printer beeps and does not allow you to proceed to the next step if a wrong number is entered.
Preparing Your Multi-Function Printer25 Storing a Number for Speed Dialing 1Press Directory ( ) on the operator panel. OR Press Scroll ( or ) to highlight Fax and press Select (). OR Press Scroll ( or ) to highlight Menu and press Select (). Press Scroll ( or ) to highlight Directory and press Select (). 2Press Scroll ( or ) to highlight PhoneBook and press Select (). 3Press Scroll ( or ) to highlight Add Person and press Select (). 4Enter a name and press Select ( ). For details about how to enter names, see Using the Number Keypad to Enter Characters on page 23. 5Enter a one, two or three-digit speed dial number between 1 and 399, using the number keypad and press Select (). Or select the location by pressing Scroll ( or ) and then press Select (). 6Enter the fax number you want to store using the number keypad and press Select (). To insert a pause between numbers, press Pa u s e ( ) and a “–” appears on the display. 7To store more fax numbers, repeat steps 3 through 6. OR Press Cancel ( ) to return to Standby mode. Setting Group Dial 1Press Directory ( ) on the operator panel. OR Press Scroll ( or ) to highlight Fax and press Select (). OR Press Scroll ( or ) to highlight Menu and press Select (). Press Scroll ( or ) to highlight Directory and press Select (). 2Press Scroll ( or ) to highlight PhoneBook and press Select (). 3Press Scroll ( or ) to highlight Add Group and press Select (). 4Enter a group name and press Select (). 5Enter a group number between 1 and 199 and press Select (). Or select the location you want by pressing Scroll ( or ) and then press Select ().
26Preparing Your Multi-Function Printer 6Enter a one, two or three-digit speed dial number you want to assign to the group and press Select (). Or select the location by pressing Scroll ( or ) and then press Select ( ). 7At the Add Another? prompt, press Select ( ) to enter other speed dial numbers into the group. Or press Scroll ( or ) to display No and press Select ( ) when you have entered all of the desired numbers. 8If you want to assign another group, repeat from step 3. OR Press Cancel ( ) to return to Standby mode. Preparing Networking A print server is any designated computer that centrally manages all client print jobs. If you are sharing your printer in a small workgroup environment and want to control all print jobs on the network, follow these instructions to attach the printer to a print server. NOTE: For additional network set-up configurations, see the User’s Guide. Attaching Cables 1Make sure the printer is powered off and unplugged. 2Connect one end of a standard category 5 Unshielded Twisted Pair (UTP) network cable into a LAN drop or hub, and the other end into the Ethernet network port on the back of the printer. The printer automatically adjusts the network speed.
Preparing Your Multi-Function Printer27 3Connect one end of the printer power cord into the socket at the back of the printer and the other end into a properly grounded outlet. Press the switch to power on the printer. 4Wa r m i n g U p P l e a s e Wa i t appears on the display indicating that the printer is now on. If not, make sure the power cord is firmly plugged in to the back of the printer and the electrical outlet. If the printer is on but does not print, power off the printer and wait 30 seconds. Power on the printer again, and it should reset and show Wa r m i n g U p P l e a s e Wa i t. Printing the Network Configuration Page The Network Configuration page shows how the network interface card on your printer is configured. 1Press Scroll ( or ) to highlight Menu and press Select (). 2Press Scroll ( or ) to highlight Network CFG and press Select (). 3Press Scroll ( or ) to highlight Print Sys. Data and press Select (). The first available menu item, Ye s displays on the bottom line. 4Press Select ( ) to print a Network Configuration page. If the Network Configuration pages is not printed: – Make sure the Ethernet cable is firmly plugged into the back of the printer. – Plug the Ethernet cable into another wall outlet. 5Under the “ TCP/IP” heading on the Network Configuration page, make sure the IP address, Subnet mask, and Gateway are what you expected. 6Ping the printer and verify that it responds. For example, at a command prompt on a network computer, type ping followed by the new printer IP address: ping xxx.xxx.xxx.xxx If the printer is active on the network, you may receive a reply.
28Preparing Your Multi-Function Printer 7If your printer doesn’t respond, or if the IP address is not what you expected: aInsert the drivers and utilities CD into your computer. If setup does not start automatically: • Launch the drivers and utilities CD: click Start → Run and browse your CD drive (for example, type D: where D is the drive letter of your CD). • Select S ETUP.EXE, and then click OK. bWhen the drivers and utilities CD screen appears, click SetIP Address Utility. cSelect your printer from the Configure Print Servers list. dMake the necessary changes, and then click Config. eExit the program. fPrint and check the Network Configuration page to verify your changes. Run the Installation Software 1Insert the drivers and utilities CD into your computer. 2When the drivers and utilities CD screen appears, select Network Installation and click Next. 3For local installation, select Local Installation and click Next. For remote installation: • Select Remote Installation. • Enter your Administrator user name and password, and then click OK. • Manually enter or browse for the clients or servers and click Add. • When you are finished adding remote computers, click Next. 4Select the network printer you want to install. If you do not see your printer listed, click Update to refresh the list or click Add Printer to add a printer to the network. 5If you are setting up the printer on a server that will provide printing services for client computers, select I am setting up this printer on a server. 6Click Next. 7Select any additional software or documentation components you want to install, and then click Next. 8To change any of the listed printer names, select the printer from the list. Enter a new name in the Printer name field and click Apply. 9If you want other users on the network to access this printer, select Share this printer with other computers , and then enter a share name that users will easily identify. 10Click Next. 11When the Congratulations! screen appears, you printer software is installed. Click Finish to close the installation window.
Preparing Your Multi-Function Printer29 Use the Dell Printer Configuration Web Tool, also known as the Printer Embedded Web Server, to monitor the status of your network printer without leaving your desk. You can view and/or change the printer configuration settings, monitor toner level, and when it is time to order replacement toner cartridges, just click the Dell supplies link right from your Web browser. NOTE: The Dell Printer Configuration Web Tool is not available when the printer is locally attached to a print server. To launch the Dell Printer Configuration Web Tool, type the network printer IP address in your Web browser, and the printer configuration appears on the screen. See the User’s Guide for more information. You can set up the Dell Printer Configuration Web Tool to send you an email when the printer needs supplies or intervention. To set up email alerts: 1Launch the Dell Printer Configuration Web Tool. 2Click Email Alert Setup. 3Type your name or the key operator’s name in the email list box to be notified. 4Click Submit.