DELL 1355cn User Manual

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Receiving a Fax Automatically in the Fax Mode
Your printer is preset to the fax mode at the factory. 
If you receive a fax, the printer automatically goes into the fax mode after a 
specified period of time and receives the fax.
To change the interval at which the printer goes into the fax mode after 
receiving an incoming call, see Available Fax Settings Options on page 291.
Receiving a Fax Manually in the Telephone Mode 
You can receive a fax by picking up the handset of the external telephone, and 
then pressing the 
 (Start) button.
The printer begins receiving a fax and returns to the standby mode when the 
reception is completed.
Receiving a Fax Automatically in the Telephone/Fax or Ans/Fax Mode
To use the TEL/FAX Mode or Ans/FAX Mode, you must attach an external 
telephone to the phone connector ( ) on the back of your printer. 
If the caller leaves a message, the answering machine stores the message as it 
would normally. If your printer hears a fax tone on the line, it automatically 
starts to receive a fax. 
 NOTE: If you have set your printer to Auto Answer Fax and your answering 
machine is switched off, or no answering machine is connected to your printer, 
your printer will automatically go into the 
Fax mode after a predefined time.
Receiving a Fax Manually Using an External Telephone
This feature works best when you are using an external telephone connected 
to the phone connector ( ) on the back of your printer. You can receive a fax 
from someone you are talking to on the external telephone without having to 
go to the printer.
When you receive a call on the external telephone and hear fax tones, press 
the two-digit keys on the external telephone, or set On Hook to Off and 
then press the 
 (Start) button.
The printer receives the document.
Press the buttons slowly in sequence. If you still hear the fax tone from the 
remote machine, try pressing the two-digit keys once again.
 
						

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The remote receive code is set to Off at the factory. You can change the two-
digit number to whatever you choose. For details on changing the code, see 
Available Fax Settings Options on page 291.
 NOTE: Set the dialing system of your external telephone to DTMF.
Receiving Faxes Using the DRPD Mode
The DRPD is a telephone company service which enables a user to use a 
single telephone line to answer several different telephone numbers. The 
particular number someone uses to call you on is identified by different 
ringing patterns, which consist of various combinations of long and short 
ringing sounds.
Before using the Distinctive Ring Pattern Detection option, Distinctive Ring 
service must be installed on your telephone line by the telephone company. 
To set up Distinctive Ring Pattern Detection, you will need another 
telephone line at your location, or someone available to dial your FAX 
number from outside. 
To set up the DRPD:
1
Press the   (Menu) button.
2Press the   button until System is highlighted, and then press the   
button.
3Press the   button until Admin Menu is highlighted, and then press 
the  button.
4Press the   button until Fax Settings is highlighted, and then press 
the  button.
5Press the   button until DRPD Pattern is highlighted, and then press 
the  button.
6Press the   button until the desired menu item is highlighted, and then 
press the   button.
7To return to the previous screen, press the   (Back) button.
To receive faxes in the DRPD, you need to set the menu to DRPD Mode; see 
Available Fax Settings Options on page 291.
Your printer provides seven DRPD patterns. If this service is available from 
your telephone company, ask your telephone company which pattern you 
need to select to use this service.
 
						

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Receiving Faxes in the Memory
Since your printer is a multi-tasking device, it can receive faxes while you are 
making copies or printing. If you receive a fax while you are copying, printing, 
or run out of paper or toner, your printer stores incoming faxes in the memory. 
Then, as soon as you finish copying, printing, or re-supply the consumables, 
the printer automatically prints the fax.
Polling Receive
You can receive faxes from the remote fax machine when you want to receive 
it.
1
Press the   (Fax) button.
2Press the   button until Polling Receive is highlighted, and then 
press the   button.
3Press the   button until On is highlighted, and then press the   
button.
4Enter the fax number of the remote machine, and then press the   
button.
 NOTE: For information on how to enter the fax number of the remote machine, 
see Sending a Fax Manually on page 300 or Sending a Fax Automatically on 
page 299.
5Press the   (Start) button.
Automatic Dialing
Speed Dialing
You can store up to 99 frequently dialed numbers in speed dial locations (01– 
99). 
When the speed dial job specified in the delayed fax or redial exists, you 
cannot change the speed dial number from the operator panel or Dell Printer 
Configuration Web Tool.
Storing a Number for Speed Dialing
1Press the   (Menu) button.
 
						

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2Press the   button until System is highlighted, and then press the   
button.
3Press the   button until Admin Menu is highlighted, and then press 
the  button.
4Press the   button until Phone Book is highlighted, and then press 
the  button.
5Ensure that Speed Dial is highlighted, and then press the   button.
6Press the   button until the desired speed dial number between 01 and 
99 is highlighted, and then press the   button.
7Ensure that Name is highlighted, and then press the   button.
8Enter the name, and then press the   button.
9Ensure that Phone Number is highlighted, and then press the   
button.
10Enter the number you want to store using the numeric keypad, and then 
press the   button.
To insert a pause between numbers, press the   
(Redial/Pause) button. 
- appears on the display.
11Ensure that Apply Settings is highlighted, and then press the   
button.
12Ensure that Are You Sure? is displayed, press the   button to select 
Yes, and then press the   button.
13To store more fax numbers, repeat steps 6 to 12. 
14To return to the previous screen, press the   (Back) button.
Sending a Fax Using a Speed Dial
1Load the document(s) face up with top edge in first into the ADF. 
OR
Place a single document face down on the document glass, and close the 
document cover.
For details about loading a document, see Loading an Original Document 
on the ADF on page 296.
 
						

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2To enter the speed dial number do either of the following after pressing the 
 
(Fax) button:
• Ensure that 
Fax to is highlighted, and then press the   button. 
Press the   button until 
Speed Dial is highlighted, and then 
press the   button.
•Press the   
(Speed Dial) button.
3Enter the speed dial number between 01 and 99 using the numeric keypad, 
and then press the   button.
The corresponding entrys name briefly displays. To confirm the name 
again, press the   button.
4Adjust the document resolution to suit your fax needs. For more 
information, see Resolution on page 298.
If you need to change the contrast, see Lighter/Darker on page 299.
5Press the   (Start) button.
6The document scans to the memory.
When you are using the document glass, the display prompts you for 
another page. Press the   button to select 
Yes to add more documents 
or to select 
No to begin sending the fax immediately, and then press the 
 button.
7The fax number stored in the speed dial location is automatically dialed. 
The document is sent when the remote fax machine answers.
 NOTE: Using the asterisk (*) in the first digit, you can send a document to multiple 
locations. For example, if you enter 0*, you can send a document to the locations 
registered between 01 and 09.
Group Dialing
If you frequently send the same document to several destinations, you can 
create a group of these destinations and set them under a one-digit group dial 
location. This enables you to use a group dial number setting to send the 
same document to all the destinations in the group.
 NOTE: You cannot include one group dial number within another group dial 
number.
 
						

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Setting Group Dial
1Press the   (Menu) button.
2Press the   button until System is highlighted, and then press the   
button.
3Press the   button until Admin Menu is highlighted, and then press 
the  button.
4Press the   button until Phone Book is highlighted, and then press 
the  button.
5Press the   button until Group Dial is highlighted, and then press 
the  button.
6Press the   button until the desired group dial number between 1 and 6 
is highlighted, and then press the   button.
7Ensure that Name is highlighted, and then press the   button.
8Enter the name, and then press the   button.
9Ensure that Speed Dial No is highlighted, and then press the   
button.
10Press the   button until the desired number is highlighted, press the   
button to select the speed dial numbers, and then press the   button.
11Ensure that Apply Settings is highlighted, and then press the   
button.
12Ensure that Are You Sure? is displayed, press the   button to select 
Yes, and then press the   button.
13To store more group dial numbers, repeat steps 6 to 12. 
14To return to the previous screen, press the   (Back) button.
Editing Group Dial
You can delete a specific speed dial number from a selected group or add a 
new number to the selected group.
1
Press the   (Menu) button.
2Press the   button until System is highlighted, and then press the   
button.
 
						

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3Press the   button until Admin Menu is highlighted, and then press 
the  button.
4Press the   button until Phone Book is highlighted, and then press 
the  button.
5Press the   button until Group Dial is highlighted, and then press 
the  button.
6Press the   button until the group dial number that you want to edit is 
highlighted, and then press the   button.
7To change the group dial name:
aEnsure that Name is highlighted, and then press the   button.
bEnter a new name, and then press the   button.
cPress the   button until Apply settings is highlighted, and 
then press the   button.
dEnsure that Are You Sure? is displayed, press the   button to 
select 
Yes, and then press the   button.
8To  c h a n g e  t h e  s peed dial number:
aPress the   button until Speed Dial No is highlighted, and then 
press the   button.
bPress the   button until the speed dial number that you want to edit 
is highlighted, and then press the   button to select or deselect the 
speed dial number. Press the   button.
cPress the   button until Apply settings is highlighted, and 
then press the   button.
dEnsure that Are You Sure? is displayed, press the   button to 
select 
Yes, and then press the   button.
9To delete the group dial:
aPress the   (Backspace) button.
bEnsure that Are You Sure? is displayed, press the   button to 
select 
Yes, and then press the   button.
 NOTE: When you delete the last speed dial in a group, the group itself is not 
deleted.
10If you want to edit another group dial number or enter a new group dial 
number, repeat steps 5 to 9.
 
						

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11To return to the previous screen, press the   (Back) button.
Sending a Fax Using Group Dialing (Multi-address Transmission)
You can use group dialing for broadcasting or delayed transmissions.
Follow the procedure of the desired operation (For Delayed transmission, see 
Specifying the Fax Settings on page 290).
You can use one or more group numbers in one operation. Then continue the 
procedure to complete the desired operation. 
Your printer automatically scans the document loaded in the Automatic 
Document Feeder or on the document glass into the memory. The printer 
dials each of the numbers included in the group.
Printing an Address Book List
You can check your automatic dial setting by printing a speed dial list.
1
Press the   (Menu) button.
2Press the   button until System is highlighted, and then press the   
button.
3Press the   button until Report/List is highlighted, and then press 
the  button.
4Press the   button until Address Book is highlighted, and then press 
the  button.
A list of your speed dial entries is printed.
Other Ways to Fax
Using the Secure Receiving Mode
You may need to prevent your received faxes from being accessed by 
unauthorized people. You can turn on the secure fax mode using the Secure 
Receive option to restrict printing out all of the received faxes when the 
printer is unattended. In the secure fax mode, all incoming faxes will get 
saved in the memory. When the mode turns off, any faxes stored will be 
printed.
 NOTE: Before operation, ensure that Panel Lock Set is set to Enable.
 
						

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To turn the secure receiving mode on:
1
Press the   (Menu) button.
2Press the   button until System is highlighted, and then press the   
button.
3Press the   button until Admin Menu is highlighted, and then press 
the  button.
4Press the   button until Secure Settings is highlighted, and then 
press the  button.
5Press the   button until Secure Receive is highlighted, and then 
press the   button.
6Ensure that Secure Receive Set is highlighted, and then press the 
 button.
7Press the  button until Enable is highlighted, and then press the   
button.
 NOTE: The factory-default password is 0000.
8To return to the standby mode, press the   (Menu) button.
When a fax is received in the secure receiving mode, your printer stores it 
into memory and the 
Job Status screen displays Secure Receive 
to let you know that there is a fax stored.
 NOTE: If you change the password while Secure Receive Set is 
Enable, perform steps 1 to 5. Press the   button until Change 
Password is highlighted, and then press the   button. Enter the new 
password, and then press the   button.
To print received documents:
1
Press the   (Menu) button.
2Press the   button until Job Status is highlighted, and then press 
the  button.
3Press the   button until Secure Receive is highlighted, and then 
press the   button.
4Enter the password, and then press the   button.
The faxes stored in memory are printed.
To turn the secure receiving mode off:
 
						

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1Access the Secure Receive Set menu by following steps 1 to 6 in 
To turn the secure receiving mode on:.
2Press the   button until Disable is highlighted, and then press the 
 button.
3To return to the previous screen, press the   (Back) button.
Using an Answering Machine
You can connect a telephone answering device (TAD) directly to the back of 
your printer as shown above.
• Set your printer to the Ans/FAX Mode and set Auto Rec Ans/FAX 
to specify the time for the TAD.
• When the TAD picks up the call, the printer monitors and takes the line if 
fax tones are received and then starts receiving the fax.
• If the answering device is off, the printer automatically goes into the 
Fax 
after the ring tone sounds for a predefined time.
• If you answer the call and hear fax tones, the printer will answer the fax call 
if you
Set 
On Hook to On (you can hear voice or fax tones from the remote 
machine), and then press the   
(Start) button and hang up the receiver.
OR
Press the two-digit remote receive code and hang up the receiver.
To the 
wall jackPrinter LineTelephone Answering  Device Phone