Comdial Execumail 6.5 Instructions Manual

USER’S GUIDE 
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ExecuMail 
Version 6.5 
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COMDlnL 
Made a in the USA 
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Welcome to ExecuMail! If You Prefer Menus 
Check & Leave Messaqes. . . . . . . . . .2-4 
Special Delivery Options . . . . . . . . . . . . . . . 5 
Review & Archive Messages . . . . .6-8 
ExecuMail is a simple yet powerful system that 
can greet your callers and record your messages. 
You’ll find it quick and easy to use. 
With ExecuMail, you can control how your 
mailbox takes messages and olavs them back. If you prefer, your system manager can set you 
up for menu operation. You will then hear a 
series...

The first thing to do is call the system and 
personalize your voice mailbox. This will make 
your mailbox ready to use and enroll you on the 
system as a subscriber. The system will ask you a 
few simple, yes-and-no questions to allow you to 
record your name, spell your name (if required), 
record your personal greeting, and set your 
security code. 
Your system manager has assigned a Personal ID 
number to you. As soon as you hear the system 
greeting, enter your Personal ID. This tells the 
system...

Whenever you call to check messages, the 
system starts a conversation with you that has 
four basic actions: 
l Check new messages 
l Leave messages 
l Review old messages 
l Change setup options 
For each action, you’ll hear a yes-and-no 
question, for example: “Would you like to leave 
any messages?” If you press 
q for yes, the 
system will lead you step-by-step through the 
action you want. 
Your conversation with the system always has 
these four basic actions, in this same order, so 
you know what...

When you leave a message, you can mark it for 
special delivery. There are four special delivery 
options available: 
Urgent-Heard first, 
before regular messages 
Private-Cannot be 
redirected to another 
person. 
Future Delivery-The 
message is sent at the time 
and day you specify. 
Return receipt-The 
system always tells you 
when the person has heard 
the message. 
You can mark a message for more than one 
special delivery option. You can also change or 
add to the special delivery settings of a...

6 
Once you’ve heard a new message, the system 
will save it for a short time as an old message 
(for example, until midnight). You can review 
these old messages and hear them again. 
The system will tell you how many old 
messages you have available to review. The 
system sorts old messages in a message stack, 
like it does for new messages. It plays all the old 
messages from one person first. Then it plays 
the old messages from the next person. Redirecting or Archiving Messages 
After you listen to...

You can redirect a message to another subscriber. 
The subscriber will receive a copy of the message 
you received. 
While you listen to the message, press 
q . The 
system will ask if you want to redirect the message. 
Press 
q for yes. Enter the person’s last name or 
extension number. When you hear the name of 
the person you want to copy the message to, 
press 
q for yes. 
You may record a new introduction to the 
message, if you want, to explain why 
you redirected it. 
Private Messages 
The sender...

The system saves messages you’ve already heard 
for only a short time (for example, until 
midnight). If you want to keep a message for a 
longer period of time, 
you can archive it. The 
system manager can tell you how long your 
system saves archived messages. 
You archive a message in much the same way 
you redirect a message. While you listen to the 
message, press H. The system will ask if you 
want to redirect the message. Press 
q for no. 
The system then asks if you want to archive the 
message....

Leaving a Personal Message 
If you call another subscriber and he or she is 
not available, your call may be transferred to the 
person’s voice mailbox. If you then enter your 
Personal ID, you can leave the subscriber a 
personal message. Leaving a personal message 
lets you use the voice mail features which are 
not available to outside callers. 
To leave a personal message, listen for the start 
of the subscriber’s mailbox greeting. Immediately 
enter your Personal ID and security code. The 
system...

It’s easy to find out the extension number of any 
subscriber on the system by dialing the system’s 
directory assistance. 
There are two forms of directory assistance. 
Your system may use one or both forms of 
directory assistance. Callers with letters on their 
telephone can.use the automatic directory, 
which identifies subscribers by their last name. 
All callers can use the numeric directory, which 
can group subscribers by department, location, 
or some other category. 
Your system manager can...