Comdial DSU Digital Telephone System Video Display Terminal Instructions Manual

							Reviewing Messages For Future Delivery
You can record messages and save them for future delivery. Versatile Voice
Processing will allow you to review these messages by using thereview future
deliveryoption.
1. Log on to your mailbox.
2. PressOptsfrom the main menu for the options menu.
3. Press7on your telephone keypad while the options menu is active and
follow the voice prompts for specifying message destination and future
delivery date and time.
4. PressPlayto hear the first message marked for future delivery. Press
Nextto hear the next message marked for future delivery. PressExit
to return to the Options menu.
You can achieve the same results by using the voice prompts and your
telephone keypad as follows:
Press1to hear message scheduled for future delivery.
Press2to hear the next message.
Press4to cancel the future delivery.
Press#to return to the options menu.
Main Menu
Msgs  Send  Opts
Options menu
Xfer  Greet Exit
Schedule menu
Play  Next  Exit
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							Using The Tutorial
Versatile Voice Processing has a tutorial to help you personalize your mailbox
when you first get it, and to learn some of the many and varied operations of
the voice mail system. When enabled, the tutorial will play automatically every
time you log on to your mailbox. You can press[any time while the tutorial
is playing to turn it off. You can re-enable the tutorial by selecting the options
menu from the main menu and then pressing9from the options menu.
1. Log on to your mailbox and get the welcome greeting.
2. The tutorial starts to play automatically following the welcome
greeting. While the tutorial is playing, you will be prompted to enter
your name, greeting, or a new password.
3. PressExitto stop the tutorial while it is playing. This will not prevent
the tutorial from playing the next time you log on to your mailbox. You
are informed about any new messages, if present, and the main menu
will appear following the tutorial.
Tutorial menu
Yes   No Exit
Main Menu
Msgs  Send  Opts
Welcome to VVP
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							Understanding Other Features
This section contains descriptions of some of the other features of your
Versatile Voice Processing voice mail system. Consult your system
administrator or your dealer if you need additional information on any of these
features. Your system may not have all of these features.
Calling Your Mailbox From Another Location
You can call your voice mailbox when you are away from the office—at home,
in your car, or from a public pay station. You can hear your messages the same
as you would if you were sitting right at your desk! Also, you can send
messages or change your mailbox options, such as your greeting, from any
touch tone telephone having a 12-button keypad.
1. Call your office phone.
2. While the greeting is playing, press the#button on the keypad of the
telephone you are using.
3. You will be prompted to enter your mailbox number.
4. After entering your mailbox number, you will be prompted to enter
your password, if your mailbox uses one.
5. After you enter your password, you will hear the welcome message
and the main menu will play giving you all of the identical options you
have when you are using your office phone.
Setting Up Distribution Lists
Your voice mail system can be set up with a list of mailboxes that can be
included in certain messages. For instance, if you are a manager, you could
create a list of all people that report to you so that you could send one message
to everyone at once.
Using The Call Screening Feature
Versatile Voice Processing can get the caller’s name prior to transferring the
call to your extension, and then call your extension to tell you who is calling;
giving you the option of accepting the call or having the voice mail system
take a message.
+Remember, even if the telephone you are using to call your office has
a display and interactive buttons, you will not see the proper displays or be
able to use the interactive buttons as you can on your office phone.
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							Using Your Directory
Recording your name will activate the appearance of your mailbox in the
company directory. If you can’t remember the mailbox number of someone
else in the system to whom you want to send a message, access the directory
by pressing[from the voice menu for messages. Versatile Voice Processing
will ask you to enter the first few letters of the last name of the person to which
you wish to speak to. You will then hear possible matches that you can respond
to withyesornoreplies by pressing the interactive buttons on your directory
display.
Understanding Your Mailbox Schedules
Versatile Voice Processing can be set up to transfer calls to your extension,
forward messages to another mailbox, or notify you that you have messages
in your mailbox. All of these features have the ability to be on a separate
schedule to function the way you need during specified time periods. Consult
your system administrator or dealer for additional details.
Using The Message Waiting Light
The Versatile Voice Processing system will turn on your message waiting light
and cause it to flash anytime you have new messages waiting. After you have
listened to the last message, and return to the main menu, the message waiting
light will turn off.
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							Using The Record Feature
The Record Feature enables you to record conversations and save them.
Versatile Voice Processing allows you to listen to the recorded conversations
by accessing your mailbox and listening to the conversations as you would a
voicemailmessage.
1. When you answer an incoming call or make an outgoing call, one of
the following displays appears:
2. Press theRECsoftkey to record the conversation into your mailbox
(depending on system programming, a recurring tone may sound to
indicate the call is being recorded) . The system will display the words
RECORDING,PAUSE,andSTOP. You can pause or stop the
recording by pressing the appropriate softkey. If the system is unable
to record, it will display an error message for 2 seconds.
3. If you press thePAUSEsoftkey, recording will be paused and the
system will display the wordsRECORDING PAUSED,RESUME,
andSTOP. PressingRESUMEwill restart recording; pressingSTOP
will stop the recording.
LINE 11
REC  TIMER
Incoming Call Display
LINE 11
ARDL REC TIMER
Outgoing Call Display
RECORDING
PAUSE  STOP
Recording Call Display
RECORDING PAUSED
RESUME STOP
Recording Paused Display
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							Listening To Incoming Messages
The listen feature allows you to screen the calls ringing in to your extension
by listening to an incoming message and determining if the call needs your
immediate attention. If you wish to speak to the person leaving the message,
simply press the softkey to cancel the recording and take the call.
1. When a calling party is leaving a message, the system will display the
following screen:
2. Select theLISTENsoftkey to listen to the party leaving you a message.
Select theCLEARoption to clear the LCD and display the date and
time.
3. During the listening mode, the system will display thePICKUPand
CLEARoptions. Pressing thePICKUPsoftkey allows you to take the
call and cancels the recording. TheCLEARoption allows you to stop
listening and continue recording the message.
LINE5INVM
LISTEN CLEAR
LISTENING
PICKUP STOP
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							Personal Directory
NameMailbox
Number
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							Important Numbers
VVP’s Extension
My mailbox #
My password
Number Record Multiple Greetings Here
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							NOTES 
						

							NOTES