Casio Cassiopeia EM 500 Color Pocket PC Users Guide

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Chapter 4: Microsoft Pocket Outlook
Microsoft Pocket Outlook® includes Calendar, Contacts, Tasks, Inbox, and Notes. You can use
these programs individually or together. For example, e-mail addresses stored in Contacts can be
used to address e-mail messages in Inbox.
Using ActiveSync, you can synchronize information in Microsoft Outlook, Microsoft Schedule+,
or Microsoft Exchange on your desktop computer with your Pocket PC. Each time you
synchronize, ActiveSync compares the changes you made on your Pocket PC and desktop
computer and updates both computers with the latest information. For information on using
ActiveSync, see ActiveSync Help on the desktop computer.
You can switch to any of these programs by tapping them on the 
 menu.
Calendar: Scheduling Appointments and
Meetings
Use Calendar to schedule appointments, including meetings and other events. You can check your
appointments in one of several views (Agenda, Day, Week, Month, and Year) and easily switch
views by using the View menu.
Tap to go to today.
Tap to display or edit
the appointment details.
Tap to create a new appointment.
You can customize the Calendar display, such as changing the first day of the week, by
tapping Options on the Tools menu.
Week Numbering
•The week numbering system employed by the Calendar application does not conform
to ISO week calculation methods. 
						

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To create an appointment
1. If you are in Day or Week view, tap the desired date and time for the appointment.
2. Tap New.
Tap to return to the calendar
(the appointment is saved automatically).
Tap to select a time.
Tap to select a date.
Notes is a good place
for maps and directions.
Tap to choose from
previously entered locations.
Tap to choose from
predefined text.
3. Using the input panel, enter a description and a location. Tap first to select the field.
4. If needed, tap the date and time to change them.
5. Enter other desired information. You will need to hide the input panel to see all available
fields.
6. To add notes, tap the Notes tab. You can enter text, draw, or create a recording. For more
information on creating notes, see “Notes: Capturing Thoughts and Ideas” later in this chapter.
7. When finished, tap OK to return to the calendar.
If you select Remind me in an appointment, your Pocket PC will remind you according
to the options set in 
, Settings, Personal tab, Sounds & Reminders. 
						

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Using the Summary Screen
When you tap an appointment in Calendar, a summary screen is displayed. Tap the top portion of
the summary screen to change the appointment.
Tap to edit the appointment details.
Tap to enter or edit notes.
Creating Meeting Requests
You can use Calendar to set up meetings with users of Outlook, Pocket Outlook, or Schedule+.
The meeting notice will be created automatically and sent either when you synchronize Inbox or
when you connect to your e-mail server. Indicate how you want meeting requests sent by tapping
Tools and then Options. If you send and receive e-mail messages through ActiveSync, select
ActiveSync.
To schedule a meeting
1. Create an appointment.
2. In the appointment details, hide the input panel, and then tap Attendees.
3. From the list of e-mail addresses you’ve entered in Contacts, select the meeting attendees.
The meeting notice is created automatically and placed in the Outbox folder.
For more information on sending and receiving meeting requests, see Calendar Help and Inbox
Help on the Pocket PC. 
						

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Contacts: Tracking Friends and Colleagues
Contacts maintains a list of your friends and colleagues so that you can easily find the information
you’re looking for, whether you’re at home or on the road. Using the Pocket PC infrared (IR) port,
you can quickly share Contacts information with other Windows-powered Pocket PC users.
Select the category of contacts
you want displayed in the list.
Tap and enter part of a name to
quickly find it in the list.
Tap to see additional phone
numbers and e-mail addresses.
Tap to display or edit the contact details.
Tap and hold to display
a pop-up menu of actions.
Tap to create a new contact.
To change the way information is displayed in the list, tap Tools and then Options.
To create a contact
1. Tap New.
Tap to return to the contact list 
(the contact is saved automatically).
Notes is a good place 
for maps and directions.
Scroll to see more fields.
2. Using the input panel, enter a name and other contact information. You will need to scroll
down to see all available fields. 
						

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3. To assign the contact to a category, scroll to and tap Categories and select a category from the
list. In the contact list, you can display contacts by category.
4. To add notes, tap the Notes tab. You can enter text, draw, or create a recording. For more
information on creating notes, see “Notes: Capturing Thoughts and Ideas” later in this chapter.
5. When finished, tap OK to return to the contact list.
Using the Summary Screen
When you tap a contact in the contact list, a summary screen is displayed.
Tap to enter or edit notes.
Tap to edit the contact details.
Tasks: Keeping a To Do List
Use Tasks to keep track of what you have to do. In the task list, overdue tasks are displayed in
bold (and in red on color Pocket PCs).
Select the sort order 
of the list.
Indicates high priority.
Tap to display or edit
the task details.
Tap and hold to display
a pop-up menu of actions.
Select the category of tasks
you want displayed in the list.
Tap to create a new task.
To change the way information is displayed in the list, tap Tools and then Options. 
						

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To create a task
1. Tap New.
Tap to choose from
predefined subjects.
Notes is a good place
for maps and drawings.
Tap to return to the task list 
(the task is saved automatically).
2. Using the input panel, enter a description.
3. You can enter a start date and due date or enter other information by first tapping the field. If
the input panel is open, you will need to hide it to see all available fields.
4. To assign the task to a category, tap Categories and select a category from the list. In the task
list, you can display tasks by category.
5. To add notes, tap the Notes tab. You can enter text, draw, or create a recording. For more
information on creating notes, see “Notes: Capturing Thoughts and Ideas” later in this chapter.
6. When finished, tap OK to return to the task list.
To quickly create a task with only a subject, tap Entry Bar on the Tools menu. Then, tap
Tap here to add a new task and enter your task information.
Using the Summary Screen
When you tap a task in the task list, a summary screen is displayed.
Tap to edit the task details.
Tap to show and hide additional
summary information.
Tap to enter or edit notes. 
						

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Notes: Capturing Thoughts and Ideas
Quickly capture thoughts, reminders, ideas, drawings, and phone numbers with Notes. You can
create a written note or a recording. You can also include a recording in a note. If a note is open
when you create the recording, it will be included in the note as an icon. If the note list is
displayed, it will be created as a stand-alone recording.
Tap to change the sort
order of the list.
Tap to open a note or
play a recording.
Tap and hold to display
a pop-up menu of actions.
Tap to record.
Tap to show or hide the
Recording toolbar.
Tap to create a new item.
To create a note
1. Tap New.
2. Create your note by writing, drawing, typing, and recording. For more information about using
the input panel, writing and drawing on the screen, and creating recordings, see Chapter 2.
Tap to return to the note list 
(the note is saved automnatically).
Tap to write on the screen.Tap to show or hide the input panel.
Tap to add a recording to the note. 
						

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Inbox: Sending and Receiving E-mail
Messages
Use Inbox to send and receive e-mail messages in either of these ways:
•Synchronize e-mail messages with Microsoft Exchange or Microsoft Outlook on your desktop
computer.
•Send and receive e-mail messages by connecting directly to an e-mail server through an
Internet service provider (ISP) or a network.
Synchronizing E-mail Messages
E-mail messages can be synchronized as part of the general synchronization process. First, you’ll
need to enable Inbox synchronization in ActiveSync options. For information on enabling Inbox
synchronization, see ActiveSync Help on the desktop computer.
During synchronization:
•E-mail messages are copied from the Inbox folder of Exchange or Outlook on your desktop
computer to the Inbox folder on your Pocket PC. The e-mail messages on the two computers
are linked, so when you delete an e-mail message on your Pocket PC, it’s also deleted from
your desktop computer the next time you synchronize.
•E-mail messages in the Outbox folder on your Pocket PC are transferred to Exchange or
Outlook, and then sent from those programs.
You can also synchronize e-mail messages with your desktop computer from a remote
location. For more information, see Chapter 7.
Connecting Directly to an E-mail Server
In addition to synchronizing e-mail messages with your desktop computer, you can send and
receive e-mail messages by connecting to an e-mail server using a modem or network card
connected to your Pocket PC. You’ll need to set up a remote connection to a network or an ISP,
and a connection to your e-mail server. For more information, see Chapter 7.
When you connect to the e-mail server, new messages are downloaded to the Pocket PC Inbox
folder, messages in the Pocket PC Outbox folder are sent, and messages that have been deleted on
the e-mail server are removed from the Pocket PC Inbox.
Messages that you receive directly from an e-mail server are linked to your e-mail server rather
than your desktop computer. When you delete a message on your Pocket PC, it’s also deleted
from the e-mail server the next time you connect.
You can work online or offline. When working online, you read and respond to messages while
connected to the e-mail server. Messages are sent as soon as you tap Send, which saves space on
your Pocket PC.
When working offline, once you’ve downloaded new message headers or partial messages, you
can disconnect from the e-mail server and then decide which messages to download completely.
The next time you connect, Inbox downloads the complete messages you’ve marked for retrieval
and sends the messages you’ve composed. 
						

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Using the Message List
Messages you receive are displayed in the message list. By default, the most recently received
messages are displayed first in the list.
Select the service and folder
you want to display.
Tap to connect and to send and receive e-mail.
Tap to connect to the selected service.
Select the sort order
from messages.
Tap and hold to display
a pop-up menu of actions. Tap to open a message.
When you receive a message, tap it in the list to open it. Unread messages are displayed in bold.
Tap to view the previous or next message.
Tap to replay to or forward this message.
Tap to return to the message list.
Tap to delete this message. Tap to show or hide the complete header. 
						

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When you connect to your e-mail server or synchronize with your desktop computer, Inbox
downloads only the first 100 lines of each new message by default. No e-mail attachments are
downloaded. The original messages remain on the e-mail server or your desktop computer.
You can mark the messages that you want to retrieve in their entirety the next time you
synchronize or connect to your e-mail server. In the message list, tap and hold the message you
want to retrieve. On the pop-up menu, tap Get Full Copy. The icons in the Inbox message list
give you visual indications of message status.
You’ll need to download a full message before you can view its attachments. Attachments appear
as icons in a window pane at the bottom of the message. Tapping an attachment icon opens the
attachment if it has been fully downloaded or marks it for download the next time you
synchronize or connect to your e-mail server.
You specify your downloading preferences when you set up the service or select your
synchronization options. You can change them at any time.
•Change options for Inbox synchronization using ActiveSync options. For more information, see
ActiveSync Help.
•Change options for direct e-mail server connections in Inbox on your Pocket PC. Tap Tools and
then tap Options. On the Service tab, tap the service you want to change.
Composing E-mail Messages
To compose an e-mail message
1. Tap New.
2. Enter an e-mail address in To, or select a name from the contact list by tapping the Address
Book button.
All e-mail addresses entered in the e-mail fields in Contacts appear in the Address Book.
Tap to check names in the To, Cc,
and Bcc boxes with names in Contacts
and/or an online address book.
Tap to attach a file.
Tap to display the Address Book.
Tap to show or hide
the complete header. Tap to send the message.