Canon Fax L380s User Guide

							HandsetB-3
Attaching the Optional Handset to the Machine
B
4Insert the screws into the plugs and push them in with your finger.
5Connect the handset cord to the input jack marked   at the back of the machine.
CAUTION
When carrying the machine, do not lift it by the handset cradle as it may break.
 
						

							HandsetB-4
Attaching the Optional Handset to the Machine
B
Adjusting the Ringer Volume Switch
The ringer volume switch allows you to select the ring volume of the handset for incoming calls. Use a 
pen or other pointed object to adjust the switch to high or low.
The type of handsets you can connect is different depending on the area you use your machine.
Maintaining Your Handset
Follow these guidelines to maintain your handset in top working condition.
• Do not leave your handset ex posed to direct sunlight.
• Do not install your handset in hot or humid conditions.
• Do not spray aerosol polishes on your handset as  they may enter the holes on your handset and 
cause damage.
• Use a damp cloth to clean your handset.
RINGER VOLUME SWITCH
 
						

							CHAPTER
Checking the Status of Copy, Fax, Print and Report Jobs11-1
11System Monitor
Checking the Status of Copy, Fax, Print and 
Report Jobs
Use [System Monitor] to confirm and delete the jobs.
When using [System Monitor], the LCD displays  the jobs in the following order in each mode.
In Copy mode, In Fax mode,
- COPY STATUS - FAX MONITOR
- FAX MONITOR - COPY STATUS
- PRINT STATUS - PRINT STATUS
- REPORT STATUS - REPORT STATUS
Confirming Transmission Status
Follow the procedure below to confirm the sending or receiving status.
1Press [System Monitor] repeatedly until  is displayed  \002 press [OK].
NOTE
\200T\200INO CURRE
JO> appears\200TTX/RX> in 
-
-
FA
 1 \00216:
12

United KingdomC-1
CCountry-Specific Features
United Kingdom
Connecting External Device
If the connectors of the external  devices cannot be connected to the jacks on the machine, you will 
need to purchase one or more B.T. adaptors to connect them as follows:
Ringer Equivalence Number (R.E.N.)
Your British Telecom line has a maximum R.E.N. ca pacity of 4. Your FAX has an R.E.N. value of 1 
(unless otherwise stated), and so does the opt ional handset. You can therefore use additional 
equipment with a total R.E.N. value of up to 2. If the  R.E.N. value exceeds 4, the ringer volume will be 
reduced and one or more of the connected equipment may not function.
B.T. ADAPTOR Connect the telephone cord to 
the B.T. adaptor. Then connect 
the B.T. adaptor to the   jack.
Connect the additional 
telephone, answering machine 
or data modem cord to the B.T. 
adaptor. Then connect the B.T. 
adaptor to the   jack.-or-
 
						

							GermanyC-2
Country-Specific Features
C
Germany
This product is designed for use for residential, commercial and light-industrial purposes.
Applicable Standards
Electrical Safety: CE, GS
Radiation: CISPR Pub 22 Class B
Other: Energy Start compliant, CE Marking, Telefax Standard (DTS)
Connecting the Telephone Line Cord
Follow the procedure below to connect the telephone line cord.
REAR COVER
POWER CONNECTOR
USB PORT
THIS JACK DOES NOT FUNCTIONTHIS JACK DOES NOT FUNCTION TELEPHONE LINE JACK
Connect one end of the supplied telephone line cord to the   jack, 
then the other end to the telephone line jack on the wall.
 
						

							GermanyC-3
Country-Specific Features
C
NOTE
To reduce the risk of electrical shock, first connect the telephone line cord to the machine, then connect it to the 
telephone line jack on the wall.
Use the TAE-cable to connect the machine to the analogue switch point.
Connecting a Telephone
You can connect both the machine and a telephone to the same telephone line jack on the wall using a 
single telephone line cord.
Purchase a telephone licensed in Germany. For the telephone connection, you need a TAE connection 
box with NF-code. Connect the telephone to the F-code  jack and the machine to the N-code jack of the 
connection box.
Connecting an Answering Machine
By connecting an answering machine to the same tel ephone line jack on the wall as the FAX, you can 
not only receive documents from another fax, but also receive voice calls.
• If you use an answering machine which does not co rrespond to DIN44015, compatibility problems 
may occur with your machine.
• Purchase an answering machi ne licensed in Germany.
• To connect an answering machine with a telephone in tegrated, you need a TAE connection box with 
NF-code. Connect the answering machine to the F-code jack and the machine to the N-code jack of 
the connection box.
• To connect an answering machine without a te lephone integrated, use a connection box with 
NFN-code.
NOTE
•Canon cannot guarantee that all answering machines will be compatible with your machine, due to varying 
specifications.
•If you have connected an external device to your machine, be sure to set the correct receive mode 
(See Chapter 7).
•If you want to connect your machine through a PBX, read the information on p. 9-1.
Customer Support
If you cannot solve the problem or if you think your  machine needs servicing, contact to the following 
phone numbers or URLs.
Canon Hotline 0180-5006022
http://www.canon.de
 
						

							Welcome1-1
CHAPTER
1Introducing the FAX-L380
This chapter introduces you to the main features of the machine. It also explains how to get the most out of the 
documentation that comes with the machine, and gives important safety instructions.
Welcome
Thank you for purchasing the new Canon FAX-L380. We are sure that your machine will meet your 
printing and copying needs easily and conveniently,  as well as your fax and phone requirements.
FAX-L380

CHAPTER
5Speed Dialing
This chapter describes how to register and use the speed dialing features of the machine.
Speed Dialing Methods
In addition to regular dialing, the machine provides several ways to dial fax/telephone numbers 
automatically.

 One-Touch Speed DialingDial a fax/telephone number by pressing the One-Touch Speed Dial button that the number is assigned to.

Coded Speed DialingDial a fax/telephone number by pressing [Coded Dial] followed by a two-digit code assigned to that number.

Group DialingSend a document to a pre-defined group of fax numbers. (The numbers must already be stored as One-Touch 
Speed Dialing numbers or Coded Speed Dialing numbers.)

Directory DialingDial a fax/telephone number by pressing [Directory] and entering the first letter of the other partys name. In this 
manner you can search for the fax/telephone number registered for One-Touch Speed Dialing.
The following pages describe how to  register numbers for speed dialing. You will also find instructions 
for changing numbers and names registered under  speed dialing buttons and codes, and how to use 
speed dialing.

CHAPTER
8Setting Up and Using Polling
This chapter shows you how to set up and use polling sending and receiving. Polling is useful when one or both 
parties cannot be in the office at the same time.
What’s Polling?
Polling means a fax calls another fax and requests the ot her fax to send a document that it is holding. 
Unlike normal sending and receiving, in polling the receiver always calls the sender. This is called 
polling to receive a document. The sender sends  the document in response to the polling by a 
telephone call from the receiver.
NOTE
Your fax can be set up to function in both roles. Your fax can poll to receive a document, or it can be polled to send 
a document that it is holding.
Before You Use Polling Receiving
Before you try to set up polling, note the following points:
\200 With one operation you can poll several faxes. You can dial up to 142 telephone numbers and poll 
those faxes to receive documents that they are holding.
\200 If the other party is using a Canon fax machine which  has the Polling ID function, ask them to set the 
Polling ID of their fax machine to 255 (1111 1111 binary number). For details on the Polling ID, see 
the other party™s fax machine manual. In all ot her cases the Polling ID is not a concern.

CHAPTER
9Special Features
This chapter describes the special features of the machine.
Special Dialing
This section explains special dialing features, such as dialing through a switchboard and dialing 
international numbers.
Dialing Through a Switchboard
A PBX (Private Branch Exchange) is an on-site te lephone switchboard. If your machine is connected 
through a PBX or other telephone switching system, you have to dial the outside line access number 
first, and then dial the number of the party you are calling.
You can register the type of access and the outside line access number under [R], so that you only 
have to press [R] before dialing the number you wish  to reach. Follow the instructions below to 
register [R].
Registering the Access Type and Outside Line Access Number 
Under the R button
1Press [Menu].
2Press [  (-)] or [  (+)] to select   \002 press [OK] twice.
3Press [  (-)] or [  (+)] to select   \002 press [OK].

CHAPTER
14Maintaining Your Machine
Your machine requires no maintenance other than periodic cleaning, and replacing of the toner cartridge as needed.
Cleaning the Machine
Clean your machine regularly to  keep it in good operating condition.
NOTE
Follow these precautions whenever you clean the machine:
- When cleaning the machines exterior or the platen glass,  be sure to disconnect the power cord before cleaning 
the machine.
- When the power cord is disconnected, any documents stored in memory will be erased if you leave the machine  unplugged for 1 hour or more. Be sure to plug the machine in after cleaning to avoid this happening. If 
<
RECEIVED IN MEMORY> appears in the LCD display, follow steps on p. 7-6 to print out the document.
- If you disconnect the machine while it is waiting to send a document, you will have to set the machine to send 
your document again once you finish cleaning the machine. However, when you have set a document for 
delayed transmission, the machine holds the document in its memory for about 1 hour.
- Do not use tissue paper, paper towels, or similar materials for cleaning; they can stick to the components or  generate static charges.
- Never use volatile liquids such as thinner, benzene, acetone, or any other chemical cleaner to clean the interior  
Cleaning the Machine’s Exterior
1Disconnect the power cord.

G-1
APPENDIX
GGlossary
A
ACAlternating current . The type of electrical current available from a wall outlet.
Activity reportA journal of the machine’s fax transactions, both sent and received.
Application programSoftware prepared for a specific function or set of functions. Developers who make application programs 
include drivers that support different types of printers.
ASCIIAcronym for American Standard Code for Information Interchange. A set of definitions for the bit composition 
of characters and symbols. ASCII defines 128 symbols using 7 binary bits and 1 parity bit.
Auto FAX/TEL switchingSee FAX/TEL switching .
Automatic dialingDialing fax or telephone numbers by pressing one or three buttons. To use automatic dialing, you must 
register the numbers in the machine’s memory. See also  One-Touch Speed Dialing, Coded Speed Dialing, 
and  Group Dialing .
Automatic Document Feeder (ADF)The device included in the machine that feeds the document being faxed, copied, or scanned into the 
machine.
Automatic image reductionThe machine can print the date, time, company name, and a fax number at the top of the faxes it receives. To 
prevent this information from crowding the faxed image on the page and possibly lengthening the fax, the 
machine automatically reduces the size of the image on the page.
Automatic redialingWhen the receiving fax machine is busy or does not answer, or when an error occurs while sending, the 
machine waits a specified time and then automatically redials the number. If the receiving fax is still busy or 
does not answer, the machine waits the specified time and dials again. If the fax still does not go through, the 
machine prints an error TX report.
 
						

							G-2
Glossary
G
B
bpsBits per second. Refers to the speed with which a fax machine sends and receives data.
BroadcastingTransmitting documents to more than one location (through the machine’s memory).
C
CCITT/ITU-TFormerly known as CCITT, Consultative Committee for International Telegraph and Telephone. CCITT has 
been replaced by the International Telecommunications Union-Telecommunications sector (ITU-T), a 
committee created to set international standards for telecommunications.
CNGCalling Tone. This is a signal sent by fax machines to identify the call as an incoming document. When the 
receiving fax detects this signal, it automatically starts to receive the fax transmission. The majority of fax 
machines in use today can send and detect CNG signals.
Coded Speed DialingAn automatic dialing method that allows you to dial a fax or telephone number by pressing [Coded Dial] and 
a two-digit code using the numeric buttons.
CursorThe underline symbol you see on the LCD display when you register numbers and names in the machine. 
Press [  (-)] or [  (+)] to move the cursor.
D
Delayed sendingThe ability to send a document at a preset time in the future. You do not have to be in your office to use 
delayed sending to one or more destinations. (You can set up only one delayed transmission at a time on the 
machine.)
Dialing methodsWays of pressing one or more buttons to access a number to connect to an outside party or fax machine. 
Dialing methods include One-Touch, Coded Speed Dialing, Group Dialing, Directory Dialing, and regular 
dialing with the numeric buttons.
DocumentThe sheet of paper containing the data that you send to, or receive from a machine.
dpiDots per inch. A machine of measurement for indicating a machine’s resolution. Your machine produces a 
resolution of 600 dpi.
Dual access (Multitasking)Enables the machine to receive a fax, even if it is copying or printing a document. Also enables you to load 
other faxes into memory, make copies, print out reports, print documents or register information while the 
machine sends a fax from memory.
 
						

							G-3
Glossary
G
E
ECMError Correction Mode. The ability of your machine to reduce system and line errors when sending or 
receiving from another fax with ECM capability. ECM is most effective in areas where the telephone lines are 
in poor condition or there is frequent interference on the line. Do not use ECM if you need to send a 
document quickly and you are sure the other party can read your transmission without it (turning off ECM also 
turns off MMR).
ExtensionA telephone connected to the machine that is used in place of the handset. You can use the extension 
telephone to activate incoming reception of documents manually.
F
FAX/TEL switchingThis option allows you to set the machine to automatically detect whether a call is from a fax or telephone. If 
the call is from another fax, the transmission is automatically received. If the call is from a telephone, the 
machine rings to let you know, so you can pick up the handset. With this feature, one telephone line can be 
shared by both the telephone and the fax.
FINEThe resolution setting for documents with very small characters and lines.
G
G3, Group 3 fax machineDefined by CCITT/ITU-T. Uses encoding schemes to transmit image data while reducing the amount of data 
that needs to be transmitted, thus reducing transmission time. G3 fax machines can transmit one page in less 
than one minute. Encoding schemes for G3 fax machines are Modified Huffman (MH), Modified READ (MR), 
and Modified Modified READ (MMR).
GrayscaleRepresenting color in black and white as a result of different intensities of color. Different colors and 
intensities of colors appear as different shades of gray.
Group DialingA dialing method that enables you to dial up to 131 registered One-Touch Speed Dialing or Coded Speed 
Dialing numbers together as a group. This means that you can press just one or three buttons to enter 
numbers when sending the same document to many destinations.
H
HalftoneUsing this method, the machine produces shades of gray by mapping dots to be printed.
 
						

							G-4
Glossary
G
I
InterfaceThe connection between two devices that makes it possible for them to communicate with each other. The 
machine features a USB interface, which makes it compatible with IBM and similar personal computers.
Interface cableThe cable used to create the interface between a printer and a computer.
Interface portThe machine comes with one USB port, located on the back of the machine. You attach the cable that 
connects your computer and machine to this port.
J
JackThe telephone receptacles on your wall or on your machine used to connect the machine to the telephone 
line, answering machine, handset, or telephone.
M
Manual receivingA method of receiving faxes in which you answer all incoming calls using the optional handset. If you hear a 
slow beep it indicates an incoming fax transmission from another machine. Just press [Start] to receive the 
incoming fax.
Manual redialingWhen you use regular dialing, you can redial a number manually simply by pressing [Redial/Pause] on the 
operation panel. The last number called is the number redialed.
Memory broadcastAllows you to send a scanned fax to as many as 142 locations at once, using a combination of One-Touch 
Speed Dialing, Coded Speed Dialing, and regular dialing.
Memory sendingScans a document into memory before the machine dials the number(s) and sends it. This method allows 
you to retrieve your original document immediately after scanning.
ModemA device that converts (MOdulates) digital data for transmission over telephone lines. At the receiving end, 
this device converts the modulated data (DEModulates) to digital format that the computer understands.
N
NoiseA term applied to a variety of problems that impair the operation of telephone lines used for faxing.
Numeric buttonsThe round, numbered buttons on the operation panel marked the same as a standard telephone keypad. 
Press them to perform regular dialing. You also use the numeric buttons to enter numbers and letters when 
you register numbers and names, and for entering Coded Speed Dialing codes.
 
						

							G-5
Glossary
G
O
One-Touch Speed DialingAn automatic dialing method that allows you to dial a fax or telephone number by pressing a single 
One-Touch Speed Dial button. The machine can store up to 32 numbers for One-Touch Speed Dialing.
One-Touch Speed Dial buttonsThe buttons numbered 1 to 32 on the operation panel, each of which may be registered as a fax or telephone 
number. Once a number is registered, you press one button to dial the entire number.
P
Paper feedRefers to guiding a sheet of paper into the machine’s paper path.
PauseA timing entry required for registering certain long distance numbers and for dialing out through some 
telephone systems or switchboards. Pressing [Redial/Pause] enters a pause between digits of a telephone 
number.
PhotoThe document setting you use for sending or copying documents with intermediate tones, such as 
photographs.
PollingOne fax machine requesting another to send a document. The receiving party calls the fax machine holding 
the document to be sent, and requests that it be sent.
Printable areaThe area of a sheet of paper on which a printer can reproduce text or graphics (the printing area is smaller 
than the paper). On this machine, the printing area varies depending on the type of paper being used.
Printer driverThe printer driver allows you to use the machine as a printer for your PC with Windows 98, Windows Me, 
Windows 2000, or Windows XP installed. To use the machine as a printer, install the supplied printer driver in 
your PC.
PulseSee Rotary pulse .
R
RAMRandom Access Memory.  Memory that is used for temporary storage of information such as: documents you 
want to print, scanned and received documents, and downloaded fonts.
RECEIVE MODEThe button that controls how the machine receives fax and telephone calls.
ReceivingReceiving transmission is also defined as RX or Reception. The machine can be customized to receive fax 
documents in many ways:
• Receive fax documents only (FaxOnly Mode)
• Receive both telephone calls and fax documents on the same line (FaxTel Mode)
• Receive telephone calls and fax documents manually (Manual Mode)