Brother Ppf 3750 Plain Paper Laser Fax Owners Manual

							29INITIAL SETUP
4Enter your telephone number (up to 20 digits). If your telephone
number and fax number are the same, enter the same number again. The
screen displays your entry.
5Press Set. The screen prompts you to enter your name or your company
name.
NAME:
6Use the dial pad to enter your name (up to 20 characters). (You can use
the chart below to help you enter letters.)
7Press Set to confirm.
8Press Stop. The screen returns to the date and time.
Entering Text
When you are setting certain functions, such as the Station ID, you may
need to enter text into the fax machine. Most keys on the dial pad have three
or four letters printed above them. The keys for 0, # and 
 donÕt have
printed letters because they are used for special characters.
By pressing the appropriate number on the dial pad the correct number of
times, you can access the character you want.
Key once twice three times four times five times
2ABC 2 A
3DE F 3D
4GH I 4 G
5JKL5 J
6MN O 6 M
7PQRS 7
8TUV 8 T
9WX Y Z 9
Inserting spaces
If you want to enter a blank space, press  twice. 
						

							30CHAPTER FOUR
Making corrections
If you entered a letter incorrectly and want to change it, press  to move
the cursor after the last correct letter. Then press 
Clear; all letters  above and
to the right of the cursor are deleted.  Re-enter the correct text and/or digits.
Also, you can back up and type over incorrect letters.
Repeating letters
If you need to enter a character assigned to the same key as the previous
character, press 
 to move the cursor to the right.
Special characters and symbols
Press  for (space) ! Ò # $ % & Õ ( ) 
* + , - . /
Press  #  for : ; < = > ? @ [ ] ^ _
Press  ¯  for ƒ Ë é æ ë ‚ è … 0
NOTICE
The Telephone Consumer Protection Act of 1991 makes it unlawful
for any person to use a computer or electronic device to send any
message via a telephone fax machine unless such messages clearly
contain, in a margin at the top or bottom of each transmitted page,
or on the first page of the transmission, the date and time it is sent
and an identification of the business or other entity or other
individual sending the message and the telephone number of the
sending machines or such business, other entity or individual.
In order to program this information into your fax machine, you
should complete the steps described on pages 28 and 29.
nThe telephone number you enter is used only for Call Back Message and
Cover Page features.
nIf you do not enter a fax number, no additional information can be entered.
nTo enter a space, press  once between numbers and twice between
characters.
nIf your Station ID has already been programmed, the screen prompts Ò1Ó to
make a change, or Ò2Ó to exit without changing. 
						

							31INITIAL SETUP
Setting Beeper Volume
You can set the beeper to LOW, HIGH or OFF. The default setting is LOW.
When the beeper is set to LOW or HIGH, the fax machine beeps every time
you press a key or make an error, and at the end of fax sending or receiving.
1Press Function, 1, 4.
2Press  or  to select your setting.
3When the screen displays the setting you want, press Set.
4Press Stop to exit.
Setting the Handset Volume
You can adjust the handset volume any time you are talking on the
telephone. There are two handset volume levels, LOW and HIGH. The
default setting is LOW.
Press 
 or  to adjust the volume level.  The display shows the setting
you are choosing.
The new setting will remain until you change it again.
Setting the Speaker Volume
You can adjust the speaker volume when your fax machine is on Hook.
Press 
 or  to adjust the volume level. The display shows the setting
you are choosing.  Each key press changes the volume to the next setting.
The new setting will remain until you change it again.
Setting the Ring Volume
You can adjust the ring volume when your fax machine is idle. You can turn
the ring off or you can select a ring volume level.
Press 
 or  to adjust the volume level. With each key press, the
fax machine rings as you hear the current setting and the display shows the
setting you are choosing.  Each key press changes the volume to the next setting.
The new setting will remain until you change it again. 
						

							32CHAPTER FOUR
Memory Storage
In the event of a power failure, all settings in the INITIAL SETUP,
SETUP RECEIVE, SET AUTO DIAL, and REMOTE FAX OPT functions
plus the COVERPG SETUP and COVERPG MSG (from SETUP SEND)
functions are stored permanently. You may have to reset the date and time.
Sleep Mode
Setting the Sleep mode reduces power consumption while the fax machine is idle.
You can choose how long the fax machine is idle (from 00 to 99 minutes) before
it drops into sleep mode.  The timer automatically rests when the fax machine
receives a fax or PC data, or makes a copy. The default setting is 0 minutes.
1Press Function, 1, 5.
2Use the Dial pad to enter the amount of time the fax machine is idle before it
drops into sleep mode (00 to 99).
3Press Set.
4Press Stop to exit.
Delayed Timer
You can set the time of day that delayed faxes will be sent.
1Press Function, 1, 6.
2The screen displays
SET TIME:12:34
ENTER & SET
3Enter the time (in 24-hour format) that you want delayed faxes to be sent.
    
SET TIME:17:00
4Press Set.
5Press Stop to exit.
See
Delayed Fax
p. 58 
						

							33
Basic Receiving Operations
Select Answer Mode
There are four different answer modes for your fax machine.  You may
choose the mode that best suits your needs by pressing the Mode button
repeatedly until you have changed the FAX and FAX/TEL lights to the
setting you want to use.
NOTE:  The lighted indicators mean  
 = not selected  = is selected and lit.
5
CHAPTER FIVE
Setup Receive
*In FAX/TEL mode you must set the Ring Delay and F/T Ring Time. If you have extension phones on the line,
set the Ring Delay to 4 rings.
When to use it
Use this mode when you are using
a computer modem on the same
line or if you receive very few fax
messages. You can also use this
mode with Distinctive Ringing.
For dedicated fax lines. You
cannot receive a voice call but
you can call out.
You cannot have an answering
machine on the same line, even if
it is on a separate jack on the
same line. You cannot use the
telephone companyÕs Voice Mail
in this mode.
Mode
1. MANUAL
(manual receive)
2. FAX
(automatic receive)
3. FAX/TEL*
(fax and telephone)
Light How it works
You control the phone line
and must answer every call
yourself.
The fax machine
automatically answers every
call as a fax.
The fax machine controls the
line and automatically
answers every call.  If the call
is a fax it will receive the fax.
If the call is not a fax it will
ring (double ring) for you to
pick up the call.FAX
FAX/TEL
TAD
FAX
FAX/TEL
TAD
FAX
FAX/TEL
TAD 
						

							34CHAPTER FIVE
Setting Ring Delay
The Ring Delay setting determines the number of times the fax machine rings
before it answers.  If you have extension phones on the same line as the fax
machine, keep the Ring Delay default setting of  4.
1Press Function, 2, 1.
2Press  or  to select how many times the line rings before the
fax machine answers (00 Ð 04). If you select 00, the line doesnÕt ring at all.
3Press Set when the screen displays your selection.
4Press Stop to exit.
Setting F/T Ring Time
You must determine how long the fax machine will notify you with its
special double ring when you have a voice call.  This ringing happens after
the initial ringing from the phone company.  Only the fax machine rings, for
20, 30, 40 or 70 seconds; no other phones on the same line ring the special
double ring. However, you can answer the call on any extension phone (in a
separate wall jack) on the same phone number as the fax machine.
1Press Function, 2, 2.
2Press  or  to select how long the fax machine will ring to alert you
that you have a voice call.
3Press Set when the screen displays your selection.
RING TIME:20 SEC
4Press Stop to exit.
Now, when a call comes in and the fax machine is set to FAX/TEL mode, all
phones on this line will ring the number of times you selected in Ring Delay.
See
Easy Receive
p. 35
and
Operation from
Extension
Telephone
p. 38
and
For FAX/TEL
Mode Only
p. 39
4. TAD
(External Telephone
Answering Device)
The external TAD
automatically answers every
call.  Voice messages are
stored on the external TAD.
Fax messages are printed.Use this mode if you have an
answering machine on your phone
line.
ModeLightHow it works
When to use it
FAX
FAX/TEL
TAD 
						

							35SETUP RECEIVE
You can let the fax machine pick up and detect if itÕs a fax or voice call. If itÕs a
fax call, the fax machine prints the fax. If itÕs a voice call, the fax machine signals
you with a double ring for the length of time you selected in F/T Ring Time.
Even if the caller hangs up during the double ringing, the fax machine continues
for the set time.
Easy Receive
When you use this feature, you donÕt have to press Start when you answer a fax
call and hear calling beeps. Just hold the handset and wait a few seconds. When
you see RECEIVING on the fax screen or when you hear ÒchirpsÓ through the
handset of an extension phone connected to another wall jack, just replace the
handset, and your fax machine does the rest. Selecting ON allows the fax
machine to receive fax calls automatically, even if you lift the handset of an
extension or external phone. Selecting SEMI lets the fax machine receive the
call only if youÕve answered it at the fax machine. Selecting OFF means youÕll
have to activate the fax machine yourself by pressing 
StartÑORÑby pressing
 5 1  if you are not at the fax machine.
1Press Function, 2, 3.
2Press  or  to select ON, SEMI or OFF.
3Press Set when the screen displays your selection.
4Press Stop to exit.
If youÕve set the feature to ON, but your fax machine doesnÕt automatically
connect a fax call when you lift an external or extension phone handset, press the
Fax Receive code 
 5 1.  At the fax machine, lift the handset and press Start.
For FAX/TEL
 Mode Only
p. 39See
Operation from
Extension
Telephone
p. 38 
						

							36CHAPTER FIVE
Printing a Reduced Incoming Document
You can always reduce the size of an incoming fax to a fixed percentage,
regardless of the size of the paper (up to legal) in your fax machine.  If you
choose AUTO, your fax machine chooses the level of reduction for you.
1Press Function, 2, 5.
The screen displays
5.REDUCTION
2Press  or  to select the reduction ratio you wantÑAUTO, 93%,
87% or 75%.  Choose 100% if you dont want a reduction.
3Press Set when the screen displays your selection.
4Press Stop to exit.
Recommended Reductions
If your paper is letter size (8.5 x 11), and the incoming fax is
letter size, select 93%
A4 size, select 87%
legal size, select 75%.
If your paper is A4 (8.2 x 11.6), and the incoming fax is
letter size, select 100%
A4 size, select 93%
If your paper is legal size (8.5 x 14), and the incoming fax is
letter size, select 100%
A4 size, select 100%
legal size, select 93%. 
						

							37SETUP RECEIVE
Setting Paper Size
You can use three sizes of paper for printing your faxes:  letter, legal and
A4.  When you change the size of paper you have loaded in the fax machine,
you will need to change the setting for paper size, so your fax machine will
know how to fit the incoming fax on the page.  You can also select the level
of page reduction to fit on the paper in your fax machine.
1Press Function, 2, 6.
The screen displays
6.PAPER
2Press  or  to select LETTER, LEGAL or A4.
3Press Set when the screen displays your selection.
The screen displays
CHANGE REDUCTION
1.YES 2.NO
Press 1 if you need to change the reduction settingÑORÑPress 2 to go
to Step 6.
4Press  or  to select AUTO, 100%, 93%, 87% or 75%.
5Press Set when the screen displays your selection.
6Press Stop to exit.
Setting the Print Density
If your fax machine is printing too light or too dark, you can adjust print
density, making your printed documents darker or lighter. The new setting
will remain until you change it again.
1Press Function, 2, 7.
2Press  to make print lighter, or  to make print darker.
3When the screen shows the setting you want, press Set.
4Press Stop to exit. 
						

							38CHAPTER FIVE
Toner Save
You can conserve toner using this feature.  When you set Toner Save to ON, print
appears somewhat lighter.  The default setting is OFF.
1Press Function, 2, 9.
2Press  or  to turn ON (or OFF).
3Press Set.
4Press Stop to exit.
Advanced Receiving Operations
Operation from Extension Telephone (For FAX 2750 Only)
or External Telephone
If you answer a fax call on an extension phone or on an external phone in
the EXT.  jack, you can make your fax machine take over by using the Fax
Receive Code. When you press the Fax Receive Code 
 5 1, the fax
machine starts to receive a fax.
If the fax machine answers a voice call and double-rings for you to take
over, use the Telephone Answer Code 
 5 1 to take the call at an
extension phone.
If you answer a call, and no one is on the line, assume youÕre receiving a
fax. At the fax machine phone, press 
Start, then hang up. At an extension
phone, press 
 5 1, wait for fax receiving tones (chirps), then hang up.
At an external phone, press 
 5 1 and wait for the phone to be
disconnected (the screen displays RECEIVING) before you hang up.  (Your
caller will have to press 
Start to send the fax.)
For the FAX 3750, the Fax Receive Code and Telephone Answer Code can
be used only from an external phone.
See
Easy Receive
p. 35See
Setting F/T
Ring Time
p. 34