Brother Ppf 2800 Plain Paper Fax Machine Owners Manual
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INITIAL SETUP 4 - 2 Setting the Station ID You can store your name, fax number, and telephone number to be printed on all fax pages that you send. (See Composing Electronic Cover Page, page 6-6.) 1Press Menu/Set, 1, 3. 2Enter your fax number (up to 20 digits), and then press Menu/Set. You must enter a fax number to proceed. 3Enter your telephone number (up to 20 digits) and press Menu/Set. If your telephone number and fax number are the same, enter the same number again. 4Use the dial pad to enter your name (up to 20 characters), and then press Menu/Set. (See Entering Text, below.) 5Press Stop/Exit. The LCD returns to the date and time. Entering Text When you are setting certain menu selections, such as the Station ID, you may need to type text into the FAX/MFC. Most dial pad keys have three or four letters printed above them. The keys for 0, #, and don’t have printed letters because they are used for special characters. By pressing the appropriate dial pad key repeatedly, you can access the character you want. The telephone number you enter is used only for Cover Page features. (See Composing Electronic Cover Page, page 6-6.) If your Station ID has already been programmed, the LCD prompts “1” to make a change, or “2” to exit without changing. Press Keyone timetwo timesthree timesfour times 2ABC 2 3DE F 3 4GH I 4 5JKL5 6MN O 6 7PQRS 8TUV 8 9WX Y Z 3.STATION ID FAX: TEL: NAME:
4 - 3 INITIAL SETUP Inserting Spaces To enter a space, press once between numbers and twice between characters. Making Corrections If you entered a letter incorrectly and want to change it, press to move the cursor after the last correct letter. Then press Stop/Exit; all letters above and to the right of the cursor will be deleted. Re-enter the correct characters. You can also back up and type over incorrect letters. Repeating Letters If you need to enter a character that is assigned to the same key as the previous character, press to move the cursor to the right. Special Characters and Symbols Press , # or 0 repeatedly or press or to move the cursor under the special character or symbol you want. Then press Menu/Set to select it. Press for (space) ! “ # $ % & ’ ( ) + , - . / Press #for : ; < = > ? @ [ ] ^ _ Press 0 forÉ À È Ê Î Ç Ë Ö 0 If you do not enter a fax number, no additional information can be entered. NOTICE The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain, in a margin at the top or bottom of each transmitted page, or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business, other entity or individual. In order to program this information into your fax machine, complete the steps described on page 4-1 and 4-2.
INITIAL SETUP 4 - 4 Setting the Ring Volume 1Press Menu/Set, 1, 4, 1. 2Press to select OFF, LOW, MED or HIGH, and then press Menu/Set. 3Press Stop/Exit. —OR— You can adjust the ring volume when your FAX/MFC is idle. You can turn the ring OFF or you can select a ring volume level. Press to adjust the volume level. With each key press, the FAX/MFC rings so you can hear the active setting as the LCD shows it. Each key press changes the volume. The new setting will remain until you change it again. Setting the Beeper Volume You can set the beeper to LOW, HIGH or OFF. The default setting is LOW. When the beeper is set to LOW or HIGH, the FAX/MFC beeps every time you press a key or make an error and when fax sending or receiving has finished. 1Press Menu/Set, 1, 4, 2. 2Press to select OFF, LOW or HIGH, and then press Menu/Set. 3Press Stop/Exit. Setting the Speaker Volume 1Press Menu/Set, 1, 4, 3. 2Press to select LOW, MED, HIGH or OFF, and then press Menu/Set. 3Press Stop/Exit. —OR— If you are using Hook, you can adjust the speaker volume while dialing. You can turn the speaker off or you can select a speaker volume level. The default setting is the lowest volume. Press to adjust the volume level. With each key press, the volume changes as the LCD shows the active setting. The new setting will remain until you change it again. 1.RING or or 2.BEEPER or 3.SPEAKER or or
4 - 5 INITIAL SETUP Setting the Handset Volume 1Press Menu/Set, 1, 4, 4. 2Press to select HIGH (or LOW), and then press Menu/Set. 3Press Stop/Exit. —OR— You can adjust the handset volume any time you are talking on the telephone. There are two handset volume levels, LOW and HIGH. The default setting is LOW. Press to adjust the volume level. The LCD shows the setting you are choosing. The new setting will remain until you change it again. Choosing the Handset Volume (For Volume Amplify) Before you begin to use the machine, you must decide if you need to set the handset volume to VOL AMPLIFY: ON for a user who is hearing-impaired. The AMPLIFY volume level complies with FCC standards. VOLUME AMPLIFY: OFF This default setting is appropriate if none of the users are hearing-impaired. During a conversation, users can press Volume on the control panel to adjust the volume to LOW or HIGH. When the handset is replaced, the handset volume will remain until you change it again. VOLUME AMPLIFY: ON—TEMPORARY This setting is appropriate if some of the users are hearing-impaired. During a conversation, users can press Volume on the control panel to adjust the volume to LOW, HIGH or AMPLIFY. When the handset is replaced, the handset volume returns to the default setting of LOW. VOLUME AMPLIFY:ON—PERMANENT Choose VOL AMPLIFY:ON—PERMANENT if all of the users are hearing-impaired. During a conversation, users can press Volume on the control panel to adjust the volume to LOW, HIGH or AMPLIFY. When the handset is replaced, the handset volume returns to the default setting of AMPLIFY. When you press Volume on the control panel to adjust the volume, the LCD shows the setting you are choosing. Each key press changes the volume to the next setting. 4.HANDSET or or or or or or
INITIAL SETUP 4 - 6 WARNING It is important that you do NOT choose PERMANENT unless ALL the users are hearing-impaired. Otherwise, the default setting of AMPLIFY may damage the hearing of some users. Setting Volume Amplify Please carefully read Choosing the Handset Volume on page 4-5 before you do the following steps: 1Press Menu/Set, 1, 4, 5. 2If none of the users are hearing-impaired, press to select VOL AMPLIFY:OFF?, and then press Menu/Set and go to Step 4—OR— If some or all of the users are hearing-impaired, select VOL AMPLIFY:ON?, and then press Menu/Set. 3If all the users are hearing-impaired, press to select PERMANENT?, and then press Menu/Set—OR— If only some of the users are hearing-impaired, select TEMPORARY?, and then press Menu/Set. 4Press Stop/Exit. Memory Storage In the event of a power failure, all settings in the GENERAL SETUP, SETUP RECEIVE, SET AUTO DIAL, SETUP REPORTS, REMOTE FAX OPT, plus the COVERPG SETUP and COVERPAGE MSG settings (from SETUP SEND) are stored permanently. You may have to reset the date and time. FAX-2900 and FAX-3800 have a Memory Backup feature; after a power failure all faxes in memory will be saved for several days. 5.VOLUME AMPLIFY VOL AMPLIFY:ON? or PERMANENT? TEMPORARY?or
4 - 7 INITIAL SETUP Turning On Automatic Daylight Savings Time You can set the FAX/MFC to change automatically for Daylight Savings Time. It will reset itself forward one hour in the Spring and backward one hour in the Fall. 1Press Menu/Set, 1, 5. 2Press to select ON (or OFF), and then press Menu/Set. 3Press Stop/Exit. Toner Save You can conserve toner using this feature. When you set Toner Save to ON, print appears somewhat lighter. The default setting is OFF. 1Press Menu/Set, 1, 6. 2Press to select ON (or OFF), and then press Menu/Set. 3Press Stop/Exit. Sleep Mode Setting the Sleep Mode reduces power consumption while the machine is idle. You can choose how long the FAX/MFC is idle (from 00 to 99 minutes) before it drops into sleep mode. The timer automatically resets itself after the machine receives a fax or PC data or makes a copy. The default setting is 0 minutes. 1Press Menu/Set, 1, 7. 2Use the Dial pad to enter the length of time the machine is idle before it drops into sleep mode (00 to 99 minutes), and then press Menu/Set. 3Press Stop/Exit. Setting Tone/Pulse Dialing Mode (For Canada Only) Your FAX/MFC comes set to accommodate tone (multi-frequency) dialing service. If you have pulse (rotary) dialing service, you need to change the dialing mode. 1Press Menu/Set, 1, 8. 2Press to select TONE (or PULSE) and then press Menu/Set. 3Press Stop/Exit. 5.AUTO DAYLIGHT or 6.TONER SAVE or 7.SLEEP MODE 8.TONE/PULSE or
SETUP RECEIVE 5 - 1 55Setup Receive Basic Receiving Operations Choosing the Receive Mode There are four different receive modes for your FAX/MFC. You may choose the mode that best suits your needs by pressing Receive Mode repeatedly until the LCD shows the setting you want to use. *In FAX/TEL mode you must set the Ring Delay and F/T Ring Time. If you have extension phones on the line, keep the Ring Delay set to 4 rings. LCD How it works When to use it FAX ONLY (automatic receive)The FAX/MFC automatically answers every call as a fax.For dedicated fax lines. You cannot receive a voice call but you can call out. FAX/TEL* (fax/telephone)The FAX/MFC controls the line and automatically answers every call. If the call is a fax it will receive the fax. If the call is not a fax it will ring (double-ring) for you to pick up the call.You cannot have an answering machine on the same line, even if it is on a separate wall jack on the same line. You cannot use the telephone company’s Voice Mail in this mode. TAD:ANSWER MACH. (external telephone answering device)The external TAD automatically answers every call. Voice messages are stored on the external TAD. Fax messages are printed.Use this mode if you have an external answering machine on your phone line. MANUAL (manual receive)You control the phone line and must answer every call yourself.Use this mode when you are using a computer modem on the same line or if you receive very few fax messages. You can also use this mode with Distinctive Ring.
5 - 2 SETUP RECEIVE To Select or Change Your Receive Mode 1Press Receive Mode. The LCD shows your active setting. 2Continue to press Receive Mode until your new selection appears. After two seconds, the LCD returns to the date and time and shows the new Receive Mode. Setting the Ring Delay The Ring Delay setting determines the number of times the FAX/MFC rings before it answers. If you have extension phones on the same line as the FAX/ MFC, keep the Ring Delay default setting of 04. (See Easy Receive, page 5-3 and Operation from Extension Telephones and For FAX/TEL Mode Only, page 5-5.) 1Press Menu/Set, 2, 1, 1. 2Press to select how many times the line rings before the FAX/MFC answers (00–04), and then press Menu/Set. If you select 00, the line doesn’t ring at all. 3Press Stop/Exit. If you are changing the Receive Mode while in another operation, the LCD returns to that operation. FAX/TEL FAX ONLY TAD:ANSWER MACH. MANUAL 09/06 15:25 FAX Current Receive Mode 1.RING DELAY or
SETUP RECEIVE 5 - 3 Setting the F/T Ring Time (For FAX/TEL Mode Only) If you set the receive mode to FAX/TEL, you’ll need to determine how long the FAX/MFC will send you its special double-ring when you have a voice call. This ringing happens after the initial ringing from the phone company. Only the FAX/MFC rings, for 20, 30, 40 or 70 seconds; no other phones on the same line ring the special double-ring. However, you can answer the call on any extension phone (in a separate wall jack) on the same line as the FAX/MFC. (See Operation from Extension Telephone, page 5-5.) 1Press Menu/Set, 2, 1, 2. 2Press to select how long the FAX/MFC will ring to alert you that you have a voice call, and then press Menu/Set. 3Press Stop/Exit. Now, when a call comes in and the FAX/MFC is set to FAX/TEL mode, all phones on this line will ring the number of times you selected in Ring Delay. You can let the FAX/MFC answer and detect if it’s a fax or voice call. If it’s a fax call, the FAX/MFC prints the fax. If it’s a voice call, the FAX/MFC signals you with a double-ring for the length of time you selected in F/T Ring Time. Easy Receive When you use this feature, you don’t have to press Fax Start when you answer a fax call and hear calling beeps. Just hold the handset and wait a few seconds. When you see RECEIVING on the LCD or when you hear “chirps” through the handset of an extension phone connected to another wall jack, just replace the handset. Your FAX/MFC does the rest. Selecting ON allows the FAX/MFC to receive fax calls automatically, even if you lift the handset of an extension or external phone. Selecting SEMI lets the FAX/MFC receive the call only if you’ve answered it at the FAX/MFC. Selecting OFF means you’ll have to activate the FAX/MFC yourself, by pressing Fax Start or by pressing 5 1 if you are not at your FAX/MFC. (See Operation from Extension Telephones, page 5-5 and For FAX/TEL Mode Only, page 5-5.) If you’ve set the feature to ON, but your FAX/MFC doesn’t automatically connect a fax call when you lift an external or extension phone handset, press the Fax Receive code 5 1. At the FAX/MFC, lift the handset and then press Fax Start. Even if the caller hangs up during the double-ringing, the FAX/MFC continues for the set time. 2.F/T RING TIME RING TIME:20 SEC or
5 - 4 SETUP RECEIVE 1Press Menu/Set, 2, 1, 3. 2Use to select ON, SEMI or OFF, and then press Menu/Set. 3Press Stop/Exit. Printing a Reduced Incoming Fax (Auto Reduction) You can always reduce the size of an incoming fax to a fixed percentage, regardless of the size of the paper in your FAX/MFC. ON lets the FAX/MFC choose the level of reduction for you. 1Press Menu/Set, 2, 1, 5. 2Use to select ON (or OFF), and then press Menu/Set. 3Press Stop/Exit. Setting the Print Density If your FAX/MFC is printing too light or too dark, you can adjust print density, making your printed documents darker or lighter. The new setting will remain until you change it again. 1Press Menu/Set, 2, 1, 6. 2Press to make print lighter or to make print darker, and then press Menu/Set. 3Press Stop/Exit. 3.EASY RECEIVE or 5.AUTO REDUCTION or 6.PRINT DENSITY