Brother Ppf 2800 Plain Paper Fax Machine Owners Manual
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ASSEMBLY AND CONNECTIONS 2 - 13 4Plug one end of the second telephone line cord for your TAD into the L2 jack of the two-line TAD. Plug the other end into the EXT.jack on the left side of the FAX/MFC. You can keep two-line telephones on other wall outlets as always. There are two ways to add a two-line telephone to the FAX/MFC’s wall outlet. You can plug the telephone line cord from the two-line telephone into the L1+L2 jack of the triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the two-line TAD. Multi-Line Connections (PBX) Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the FAX/MFC for you. It is advisable to have a separate line for the FAX/MFC. You can then leave the FAX/MFC in FAX mode to receive faxes any time of day or night. If the FAX/MFC is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This prevents the unit from being activated each time a telephone call is received. If You Are Installing the FAX/MFC to Work with a PBX: 1It is not guaranteed that the unit will operate correctly under all circumstances with a PBX. Any cases of difficulty should be reported first to the company that handles your PBX. 2If all incoming calls will be answered by a switchboard operator, it is recommended that the Receive Mode be set to MANUAL. All incoming calls should initially be regarded as telephone calls. 3(For Canada only) The FAX/MFC may be used with either pulse or tone dialing telephone service. As with all fax units, this machine must be connected to a two wire system. If your line has more than two wires, proper connection of the FAX/MFC cannot be made. Triplex Adapter Two Line Phone External Two Line TAD Fax Machine
2 - 14 ASSEMBLY AND CONNECTIONS Custom Features on Your Phone Line If you have Voice Mail, Caller ID, Call Waiting, Call Waiting/Caller ID, RingMaster, an answering service, an alarm system or other custom features on one phone line, it may create a problem with the operation of your MFC. (See I have difficulty with custom features on a single line., page 13-9.)
ON-SCREEN PROGRAMMING 3 - 1 33On-Screen Programming User-Friendly Programming We have designed your FAX/MFC with on-screen programming using navigation keys. User-friendly programming helps you take full advantage of all the menu selections your FAX/MFC has to offer. Since your programming is done on the LCD, we created step-by-step on-screen prompts to help you program your FAX/MFC. All you need to do is follow the prompts as they guide you through the menu selections and programming options. Additionally, you can program settings more quickly by pressing Menu/Set and the menu number using the dial pad. Menu Selection Table You can probably perform most of these programming operations without the Owner’s Manual. To help you understand the menu selections and options that are found in the FAX/MFC programs, use the Menu Selection Table on page 3-3. You can program your FAX/MFC by pressing Menu/Set followed by the menu numbers. For example: to set FAX RESOLUTION to FINE, press Menu/Set, 2, 2, 2 and to select FINE, and then press Menu/Set. Alternating Displays Sometimes, the LCD alternates between the active setting and a Help message giving brief instructions about how to proceed. The message you’ll probably see most often is shown below. When you place an original in the ADF, the message appears to tell you that you can dial a number and send a fax, or you can make a copy. or FAX: NO. & START COPY: NO. & COPY
3 - 2 ON-SCREEN PROGRAMMING Navigation Keys You can access the menu mode by pressing Menu/Set. When you enter the Menu, the LCD scrolls: Press 1 for General Setup Menu—OR— Press 2 for Fax Menu—OR— Press 3 for Copy Menu—OR— You can scroll more quickly through the each menu level by pressing , and then set an option by pressing Menu/Set when that option appears on the LCD. Then the LCD shows next menu level. Press to scroll to your next menu selection, and then press Menu/Set. When you finish setting an option, the LCD shows ACCEPTED. * Access the Menu * Go to next menu level * Accept an option * Scroll through the current menu level * Back to previous menu level * Forward to next menu level * Exit the Menu NoteUse to scroll backward if you passed your choices or to save keystrokes. 2.FAX 3.COPY 1.GENERAL SETUP SELECT & SET or or
ON-SCREEN PROGRAMMING 3 - 3 To access the menu, press Menu/Set. Main MenuSubmenuMenu SelectionsOptionsDescriptionsPage 1. GENERAL SETUP1. PAPER SIZE —LETTER LEGAL A4Selects size of paper for received faxes. 4-1 2. DATE/TIME ——Enter date and time for the LCD display and heading on fax transmissions.4-1 3. STATION ID ——Program your name, fax number and telephone number to appear on each transmitted page.4-2 4. VOLUME 1. RINGHIGH MED LOW OFFAdjusts ring volume. 4-4 2. BEEPERHIGH LOW OFFAdjusts beeper volume. 4-4 3. SPEAKERHIGH MED LOW OFFAdjusts speaker volume. 4-4 4. HANDSETLOW HIGHAdjusts handset volume. 4-5 5. VOLUME AMPLIFYON(PERMANENT/ TEMPORARY) OFFFor the hearing- impaired, you can set the volume to the VOL AMPLIFY:ON setting on a permanent or temporary basis.4-6 NoteThe factory setting (option) is shown in bold. Stop to accept to Exit
3 - 4 ON-SCREEN PROGRAMMING To access the menu, press Menu/Set. Main MenuSubmenuMenu SelectionsOptionsDescriptionsPage 1. GENERAL SETUP (Continued)5. AUTO DAYLIGHT —ON OFFChanges for Daylight Savings Time automatically. 4-7 6. TONER SAVE —ON OFF Increases life of toner cartridge. 4-7 7. SLEEP MODE—— Conserves power4-7 8. TONE/ PULSE (Canada Only)—TONE PULSE Selects dialing mode 4-7 9. LOCAL LANGUAGE (Canada Only)— ENGLISH FRENCH Allows you to change the LCD language to French.See French Manual 2. FAX 1. SETUP RECEIVE1. RING DELAY04 03 02 01 00Number of rings before FAX/MFC answers in FAX/ TEL, FAX ONLY, MANUAL, or TAD mode. 5-2 2. F/T RING TIME70 40 30 20Sets the time for “double-ring” in FAX/TEL mode.5-3 3. EASY RECEIVEON SEMI OFFReceive fax messages without pressing the Fax Start key.5-3 4. REMOTE CODEON ( 51, #51) OFF Activate or deactivate the FAX/MFC from a remote location. You can also personalize these codes. 5-5 5. AUTO REDUCTIONON OFFReduces size of image. 5-4 NoteThe factory setting (option) is shown in bold. Stop to accept to Exit
ON-SCREEN PROGRAMMING 3 - 5 To access the menu, press Menu/Set. Main MenuSubmenuMenu SelectionsOptionsDescriptionsPage 2. FAX (Continued)1. SETUP RECEIVE (Continued)6. PRINT DENSITY -+ Makes prints darker or lighter. 5-4 7. POLLING RXON OFFSets up your FAX/MFC to poll another fax machine.5-6 2. SETUP SEND 1. CONTRASTAUTO S.LIGHT S.DARKChanges lightness or darkness of a fax you are sending.6-5 2. FAX RESOLUTIONSTANDARDFINE S.FINE PHOTOChanges the default setting of fax resolution.6-5 3. DELAYED TIMER—Sets the time of day that delayed faxes will be sent.6-9 4. DELAYED FAX—Sends documents later.6-9 5. BATCH TXON OFF Sends all delayed faxes that are to the same fax number and at the same time as one transmission. 6-10 6. REAL TIME TX NEXT FAX ONLY ON OFFYou can send a fax without using memory. 6-3 7. POLLED TXON OFFSets up your FAX/MFC with a document to be retrieved by another fax machine.6-10 8. COVERPG SETUPNEXT FAX ONLYON OFF PRINT SAMPLE Automatically sends a cover page you program.6-6 NoteThe factory setting (option) is shown in bold. Stop to accept to Exit
3 - 6 ON-SCREEN PROGRAMMING To access the menu, press Menu/Set. Main MenuSubmenuMenu SelectionsOptionsDescriptionsPage 2. FAX (Continued)2. SETUP SEND (Continued)9. COVERPAGE MSG —Programs customized message for fax cover page.6-6 0. OVERSEAS MODEON OFFAdjusts for sometimes difficult overseas transmissions. 6-8 3. SET AUTO DIAL 1. ONE-TOUCH DIAL (FAX Models Only) — Store One-Touch Dial so you can dial by pressing only one key. 7-1 2. SPEED-DIAL(1. SPEED-DIAL For MFC-4800)— Store Speed Dial numbers so you can dial by pressing only four keys. 7-2 3. SETUP GROUPS (2. SETUP GROUPS For MFC-4800)—Sets up a Group number for Broadcasting.7-3 4. SETUP REPORTS 1. TRANSMISSIONONON+IMAGE OFF OFF+IMAGE Initial setup for Transmission Verification Report and Fax Activity Report.10-2 2. ACT. INTERVAL2/4/7 Days 6/12/24 Hours OFF10-2 5. REMOTE FAX OPT 1. FAX FWD/ PAGINGOFF FAX FORWARD PAGING Sets FAX/MFC to forward fax messages–OR– to call your pager.9-1 2. FAX STORAGEON OFFStores incoming faxes in memory for remote retrieval.9-2 3. REMOTE ACCESS159 Personalizes code for retrieving faxes.9-3 NoteThe factory setting (option) is shown in bold. Stop to accept to Exit
ON-SCREEN PROGRAMMING 3 - 7 To access the menu, press Menu/Set. Main MenuSubmenuMenu SelectionsOptionsDescriptionsPage 2. FAX (Continued)5. REMOTE FAX OPT (Continued) 4. PRINT FAX—Prints incoming faxes stored in the memory.5-6 6. REMAINING JOBS —— Check which jobs are in memory or cancel a Delayed Fax or Polling Job. 5-7, 6-4 0. TEL SERVICE 1. DISTINCTIVEON OFF SETUses the telephone company Distinctive Ring subscriber service to register the ring pattern with the FAX/MFC.8-1 2. CALLER IDDISPLAY PRINT REPORT View or print a list of the last 30 Caller IDs stored in memory.8-3 3. COPY 1. COPY MODE —AUTO TEXT PHOTOSelects the Copy resolution for your type of original.11-6 2. CONTRAST — -+ Adjusts the contrast. 11-6 NoteThe factory setting (option) is shown in bold. Stop to accept to Exit
4 - 1 INITIAL SETUP 44Initial Setup Getting Started Setting the Paper Size You can use three sizes of paper for printing your faxes and copies — letter, legal and A4. When you change the kind of paper you have loaded in the FAX/MFC, you will need to change the setting for paper size so your FAX/MFC can fit the incoming fax on the page. 1Press Menu/Set, 1,1. 2Press to select LETTER, LEGAL or A4, and then press Menu/Set. 3Press Stop/Exit. Setting the Date and Time Your FAX/MFC displays the date and time and prints it on every fax you send. In the event of a power failure, you may have to reset the date and time. All other settings remain unaffected. 1Press Menu/Set, 1, 2. 2Enter the last two digits of the year, and then press Menu/Set. 3Enter two digits for the month (for example, enter 09 for September, or 10 for October), and then press Menu/Set. 4Enter two digits for the day (for example, 06), and then press Menu/Set. 5Enter the time in 24-hour format (for example, enter 15:25 for 3:25 PM), and then press Menu/Set. 6Press Stop/Exit. The LCD now shows the date and time. 1.PAPER SIZE or 2.DATE/TIME YEAR:XX MONTH:XX DAY:XX TIME:XX:XX