Brother Ppf 2800 Plain Paper Fax Machine Owners Manual

							TROUBLESHOOTING AND ROUTINE MAINTENANCE   13 - 23
Replacing the Drum Unit
The FAX/MFC uses a drum unit to create the print images on paper. If the LCD 
shows CHANGE DRUM SOON, the drum unit is near the end of its life. 
Purchase a new drum unit to replace the used one.
Even if the LCD shows CHANGE DRUM SOON, you may be able to continue 
to print without replacing the drum unit for a while. However, if there is a 
noticeable deterioration in print quality even before CHANGE DRUM SOON 
is shown, then the drum unit should be replaced. You should clean the printer 
when you replace the drum unit.
Caution
When removing the drum unit, handle it carefully because it contains toner.  
When you replace the drum unit, you should clean the FAX/MFC.
For best performance, use only a genuine Brother toner cartridge. The product 
should be used only in a clean, dust-free environment with adequate ventilation.
WARNING
Just after you have used the FAX/MFC, some internal parts of the machine are 
extremely HOT! So please be careful.
The drum unit is a consumable item, and it is necessary to replace it 
periodically. There are many factors that determine the actual drum life, such 
as temperature, humidity, type of paper and toner that you use and the number 
of pages per print job, etc. The drum life is estimated at approximately 20,000 
pages at continuous printing and 8,000 pages at 1 page per job. The actual 
number of pages your drum will print may be significantly less than these 
estimates. Because we have no control over the many factors that determine the 
actual drum life, we cannot guarantee a minimum number of pages that will be 
printed by your drum.
HOT !
Inside the Machine 
						

							13 - 24   TROUBLESHOOTING AND ROUTINE MAINTENANCE
Follow these steps to replace the drum unit:
1Make sure you close the document tray and the extension.
2Open the top 
cover.
3Remove the used 
drum unit. Place 
the drum unit on 
a drop cloth or 
large piece of 
disposable paper 
to avoid spilling 
and scattering the 
toner.
4Remove the toner 
cartridge from the used 
drum unit and keep it in 
a safe place. For more 
information, see 
Replacing the Toner 
Cartridge, 
page 13-19.
NoteDiscard the used drum unit according to local regulations. If you are not sure of 
them, call your local Sanitation Department. Be sure to seal the drum unit 
tightly so toner powder does not spill out of the unit. When discarding used 
drums, keep them separate from domestic garbage.
Top Cover
Drum Unit
Used 
Drum Unit
Toner
Cartridge 
						

							TROUBLESHOOTING AND ROUTINE MAINTENANCE   13 - 25
5Place the used drum unit into the aluminum bag and discard it according to local 
regulations.
Caution
Do NOT remove the clear plastic starter sheet! 
Wait to unpack the new drum unit until immediately before installing it into the 
FAX/MFC. 
If an unpacked drum unit is subjected to excessive direct sunlight or room light, 
the unit may be damaged.
Handle the toner cartridge and the drum unit carefully because they contain 
toner. If toner scatters and your hands or clothes get dirty, immediately wipe or 
wash with cold water.
Aluminum
Bag
New Drum
Unit
Used Drum
Unit
Starter Sheet 
						

							13 - 26   TROUBLESHOOTING AND ROUTINE MAINTENANCE
6Reinstall the toner cartridge into the new drum unit.  For more information, see 
Replacing the Toner Cartridge, page 13-19.
7Holding the new drum unit by its 
handles, install it.  Close the top 
cover.
8The FAX/MFC will eject the 
clear plastic starter sheet 
automatically.
Caution
Do not touch the scanner window with your finger.
Handle the toner cartridge and drum unit carefully because they contain toner.  
If toner scatters and your hands or clothes get dirty, immediately wipe or wash 
it off with cold water.
Toner
Cartridge
New
Drum Unit
Top Cover
New
Drum Unit
Clear Plastic Starter Sheet 
						

							GLOSSARY   G - 1
GGlossary
ADF (Automatic Document Feeder)  Refers to the number of pages that can be placed in the 
document feeder and fed one at a time automatically.
Auto Dial List  A listing of names and numbers stored in One Touch (FAX models only) and 
Speed Dial memory, in numerical order.
Automatic E-Mail Printing  Software application that automatically prints incoming E-mail 
messages on the FAX/MFC. (Instructions are on the CD-ROM.)
automatic fax transmission  Sending a fax without picking up the handset or pressing Hook.
Automatic Redial   If the fax did not go through because the line was busy or there was no 
answer, the FAX/MFC redials the number.
Backup Print  Sets your FAX/MFC to print a copy of every fax that is received and stored in 
memory. This is a safety feature so you will not lose messages during a power failure.
beeper  The sound the keys make when they are pressed, an error occurs or a document has been 
received or transmitted.
beeper volume  Volume setting for the beep when you press a key or make an error.
Broadcasting  The ability to send the same fax message to more than one location.
Caller ID  A service purchased from the Telephone Company that lets you see the number (or 
name) of the party calling you.
Call Waiting Caller ID  If you subscribe to this service from the Telephone Company, your 
FAX/MFC will show the Caller ID of a second call while you are on the telephone. You can 
switch back and forth between two calls.
CNG tones  The special tones (beeps) sent by fax machines during automatic transmission to tell 
the receiving machine that a fax machine is calling.
communication error (or Comm. Error)  An error during fax sending or receiving, usually 
caused by line noise or static.
Coding Method  Method of coding the information contained in an original. All fax machines 
must use a minimum standard of Modified Huffman (MH). Your fax machine is capable of 
greater compression methods, Modified Read (MR) and Modified Modified Read (MMR), if 
the receiving machine has the same capability.
Compatibility Group  The ability of one fax unit to communicate with another. Compatibility is 
assured between ITU-T Groups. 
						

							G - 2   GLOSSARY
Contrast  A setting that compensates for dark or light originals, by lightening dark documents or 
darkening light documents.
Cover Page  Prints a page at the other party’s machine that contains the sender and recipient’s 
name and fax number, number of pages and comment. You can generate an electronic cover 
page at the other end with pre-programmed information from memory, or you can print a 
sample cover page to fax with your document.
Cover Page Message  The comment that is on the Cover Page. This is a programmable feature.
Delayed Fax  Sends your fax at a later time that day.
Delayed Timer  You can program a certain time each day that all delayed faxes will be sent on a 
first come first served basis.
Distinctive Ring  A service purchased from the Telephone Company that provides another phone 
number on an existing phone line.  The Brother FAX/MFC uses the new number to simulate 
a dedicated fax line.
drum unit  A printing device for your FAX/MFC.
Dual Access  (Not available for color fax) Your FAX/MFC can scan outgoing faxes or scheduled 
jobs into memory at the same time it is sending a fax or receiving or printing an incoming fax.
Easy Receive  Enables your FAX/MFC to respond to CNG tones if you interrupt a fax call by 
answering it.
ECM (Error Correction Mode)  Detects errors during fax transmission and resends the page(s)  
that had an error.
Electronic Cover Page  A preprogrammed cover page that is transmitted from the FAX/MFC’s 
memory, eliminating the need for making up cover pages manually.
extension phone  A telephone on the fax number that is plugged into a separate wall jack.
external phone  A TAD (telephone answering device) or telephone that is plugged into the EXT 
jack of your FAX/MFC.
F/T Ring Time  The length of time the FAX/MFC rings (when the answer mode setting is FAX/
TEL) to notify you to pick up a voice call that it answered.
FAX/TEL mode  You can receive faxes and telephone calls. Do not use FAX/TEL if you are 
using an external answering machine.
Fax Activity Report  Lists information about the last 200 incoming and outgoing faxes. TX 
means Transmit.  RX means Receive.
Fax Forwarding  Sends a fax received in memory to another preprogrammed fax number.
Fax Storage  You can print stored faxes later, or retrieve them from another location using Fax 
Forwarding, Paging, or Remote Retrieval functions.
fax tones  The signals sent by sending and receiving fax machines while communicating 
information.
Fine Mode  Resolution is 203 × 196 dpi.  It is used for small print and graphs.
gray scale  The shades of gray available for copying and faxing photographs.
Group number  
A combination of One Touch (FAX models only) and Speed Dial numbers that 
are stored in a Speed Dial location (or One Touch key for FAX models only) for Broadcasting.
Interval  The preprogrammed time period between automatically printed Fax Activity Reports. 
You can print Activity Reports on demand without interrupting this cycle. 
						

							GLOSSARY   G - 3 LCD (liquid crystal display)  The display screen on the FAX/MFC that shows interactive 
messages during On-Screen Programming. It defaults to the date and time when the machine 
is idle.
manual fax  When you press Hook—OR—lift the handset so you can hear the receiving fax 
machine answer before you press Fax Start to begin transmisson.
Menu Mode  The programming mode for changing the settings of your FAX/MFC.
Multi-Function Link
® Pro Suite Software application (For MFC-4800 Only)  Turns your 
MFC into a printer and a scanner and enables PC faxing using the MFC.
Next Fax Reservation  Accepts the next document in the document feeder for transmission while 
the Memory is full.
One Touch  Keys on the control panel of FAX models where you can store numbers for easy 
dialing. You must use a separate key for each number.
Out of Paper Reception  Receives faxes into the FAX/MFC’s memory when the machine is out 
of paper.
Overseas Mode  Makes temporary changes to the fax tones to accommodate noise and static on 
overseas phone lines.
Paging  Feature enables your fax unit to call your pager when a fax is received into its memory.
Pause  Allows you to place a 3.5 second delay in the dialing sequence stored on One Touch and 
Speed Dial numbers.
Photo mode  A resolution setting that uses varying shades of gray for the best representation of 
photographs.
Polling  The process of a fax machine calling another fax machine to retrieve waiting fax 
messages.
printer alarm  Audible alarm when the printer is not able to print.
Pulse (For Canada only)  A form of rotary dialing on a telephone line.
Real Time Transmission  When memory is full, you can send documents in real time.
Reduction  reduces the size of incoming faxes.
Remaining jobs  You can check which jobs are waiting in memory and cancel jobs individually.
Remote Activation  allows you to transfer a fax call, answered at an extension phone, to the 
FAX/MFC. 
Remote Retrieval Access Code  The four-digit code (159 ) that allows you to call and access 
your FAX/MFC from a remote location.
Resolution  The number of vertical and horizontal lines per inch. See: Standard, Fine, Super Fine 
and Photo.
Ring Delay  The number of rings before the FAX/MFC answers in FAX or FAX/TEL mode.
Ring Volume  Volume setting for the FAX/MFC’s ring.
scanning  The process of sending an electronic image of an original paper document into your 
computer. 
						

							G - 4   GLOSSARY
ScanSoft™  PaperPort® LE  for Brother A document management application that enables you 
to view scanned documents.
Speed Dial  A preprogrammed number for easy dialing. For FAX-2800 and MFC-4800, you must 
press the Search/Speed Dial and then 
#, two digit code (and Fax Start) to start the dialing 
process. For FAX-2900 and FAX-3800, you must press Search/Speed Dial and then 
#, 
three-digit code (and Fax Start) to start the dialing process.
Standard resolution  203 × 98 dpi.  It is used for regular size text and quickest transmission.
Station ID  The stored information that appears on the top of faxed pages. It includes the sender’s 
name and fax number.
Super Fine resolution  203 × 392 dpi. Best for very small print and line art.
TAD (telephone answering device)  You can connect an external TAD to the EXT. jack of the 
FAX/MFC for TAD mode.
temporary settings  You can select certain options for each fax transmission without changing 
the default settings.
toner cartridge  An accessory that holds toner for the drum unit on Brother laser models.
Toner Save  A process that causes less toner to be affixed to the page to extend the life of the 
toner cartridge. This will make the print on received documents significantly lighter.
transmission  The process of sending documents over the phone lines from your FAX/MFC to 
the receiving fax machine.
User Settings List  A printed report that shows the current settings of your FAX/MFC.
Transmission Verification Report  A listing of each transmission, date, time and number of 
pages. 
						

							SPECIFICATIONS   S - 1
SSpecifications
Product Description
Five performance modes are available for the 5 in1 model MFC-4800: 
Fax, Printer, Copier, Scanner and PC Fax.
The FAX-2800 is a plain paper fax model.
The FAX-2900 and FAX-3800 are plain paper fax models with PC interface.
Fax
Coding SystemMH/MR/MMR/JBIG: FAX-3800
MH/MR/MMR: FAX-2800, FAX-2900, MFC-4800
Modem Speed33600-2400 bps; 
Automatic Fallback: FAX-3800
14400-2400 bps;
Automatic Fallback: FAX-2800, FAX-2900, 
MFC-4800
Document Input Width5.8 inches to 8.5 inches (148 mm to 216 mm)
Document Input Length3.9 inches to 14.1 inches (100 mm to 360 mm)
Printing Width8.2 inches (208 mm)
Scanning Width8.2 inches (208 mm)
Paper SizeLetter/Legal/A4
Automatic Document 
Feeder (ADF)Up to 20 sheets (20 lb) (For FAX-2800 and 
MFC-4800)
Up to 30 sheets (20 lb) (For FAX-2900 and 
FAX-3800)
Multi-purpose Sheet 
Feeder200 sheets (20 lbs)
Gray Scale64 levels
Polling TypesStandard or Sequential
Contrast ControlAutomatic/Super Light/Super Dark 
(manual setting)
Resolution• Horizontal
• Vertical203 dot/inch (8 dot/mm)
Standard—98 line/inch (3.85 line/mm)
Fine, Photo—196 line/inch (7.7 line/mm)
Superfine, Photo—392 line/inch (15.4 line/mm)
Out of Paper ReceptionUp to 90 pages* in memory (FAX-2800, MFC-
4800)
Up to 240 pages* in memory (FAX-2900)
Up to 600 pages* in memory (FAX-3800)
One Touch Dial8 stations (FAX-2800, FAX-2900, FAX-3800) 
						

							S - 2   SPECIFICATIONS
*“Pages” refers to the “Brother Standard Chart No. 1” with MMR cording 
and standard resolution. Specifications and printed materials are subject to 
change without prior notice.
Printer (For FAX-2900, FAX-3800, MFC-4800 Only)
Speed Dial100 stations (FAX-2800, MFC-4800)
120 stations (FAX-2900, FAX-3800)
Automatic Redial3 times at 5 minute intervals
Speaker TypeMonitor
Auto Answer0, 1, 2, 3 or 4 rings
Communication SourcePublic switched telephone network
Consumable ItemsToner cartridge Life Expectancy:  
Up to 2,200 pages/new toner cartridges
Up to 1,000 pages/starter toner cartridges
(USA, Canada and some other areas only)
(Letter size or A4 paper at 5% print coverage)
Toner life expectancy will vary depending upon the type of average print job.
Drum Unit Life Expectancy: 
Up to 20,000 pages (continuous printing)
Up to 8,000 pages at 1page per job.
There are many factors that determine the actual drum life (such as a temperature, 
humidity, type of paper, toner you use and number of pages per print job).
For FAX-2900 and FAX-3800, you can download the Brother Printer Driver 
from the Brother Solutions Center. Visit us at:
Printer DriverWindows
® 95/98/98SE/Me/2000 Professional and Windows 
NT® Workstation Version 4.0 driver supporting Brother 
Native Compression mode and bi-directional capability
Apple
® Macintosh® QuickDraw® Driver for OS8.5/8.51/8.6/
9.0/9.0.4/9.1
InterfaceBi-directional parallel (IEEE 1284); 
USB (Universal Serial Bus) Interface
Memory Capacity2 MB (FAX-2800, MFC-4800)
4 MB (FAX-2900)
8 MB (FAX-3800)
Print MethodElectrophotography by semiconductor laser beam scanning
Resolution600 dots/inch
Print QualityNormal print mode
Economy print mode
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