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Brother Ppf 2800 Plain Paper Fax Machine Owners Manual

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    							REMOTE FAX OPTIONS   9 - 4
    Remote Commands
    Follow the commands below to access features remotely. When you call the 
    FAX/MFC and enter your Remote Retrieval Access Code (1 5 9  ), the system 
    will signal you with two short beeps to enter a remote command.
    Remote Commands Operation Details
    95 Changing Fax Forwarding
    /Paging setting
    1    OFF If you hear one long beep, the change is accepted. If you hear three 
    short beeps, you cannot change it because the conditions have not 
    been met (Example: registering paging number). You can register 
    your fax forwarding number by using 4. FAX FWD NO. (see page 
    9-5). Once you have registered the number, the FAX/MFC will 
    change automatically to FAXFWD:ON mode.  2  Fax Forwarding
    3  Paging
    4  FAX FWD No.
    6  Fax Storage ON You can turn FAX STORAGE to ON or OFF.
    7  Fax Storage OFF
    96 Retrieve a fax
    2  Retrieve all faxes Enter the number of a remote fax machine to receive stored fax 
    messages. (See page 9-5.)
    3  Erase faxes from the memory If you hear one long beep, you can erase fax message(s) from the 
    memory.
    97 Check the Receiving Status
    1  FAX You can check whether your FAX/MFC has received any faxes. 
    If yes, you will hear one long beep. If no, you will hear three short 
    beeps.
    98 Change the Receive Mode
    1  TAD: ANSWER MACH. If you hear one long beep, you can change the Receive Mode. 
    If you hear three short beeps, you cannot change it.
    2  FAX/TEL
    3.FAX ONLY
    90Exit After a long beep, you can exit Remote Retrieval. 
    						
    							9 - 5   REMOTE FAX OPTIONS
    Retrieving Fax Messages
    1Dial your fax number.
    2When you hear the beep, immediately enter your Remote Retrieval Access Code 
    (1 5 9 ).
    3As soon as you hear two short beeps, use the dial pad to press 9 6 2.
    4Using the dial pad, enter the number of the remote fax machine where you want 
    your fax messages forwarded (up to 20 digits) followed by # #.
    5After you hear your FAX/MFC beep, hang up and wait.
    Your FAX/MFC calls the remote fax machine. The remote fax machine prints 
    your fax messages.
    Changing the Fax Forwarding Number
    You can change the default setting of your fax forwarding number from a 
    remote telephone/fax machine using touch tone.
    1Dial your fax number.
    2When you hear the beep, immediately enter your Remote Retrieval Access Code 
    (1 5 9 ).
    3When you hear two short beeps, use the dial pad to press 9 5 4.
    4Enter the new number of the remote fax machine where you want your fax 
    messages forwarded (up to 20 digits) followed by # #.
    5After you hear your FAX/MFC beep, hang up.
    NoteYou cannot use   and # as dial numbers. However, if you want to store a 
    pause, press #.
    NoteYou cannot use   and # as dial numbers. However, if you want to store a 
    pause, press #. 
    						
    							PRINTING REPORTS   10 - 1
    1010Printing Reports
    FAX/MFC Settings and Activity
    Two reports require initial setup in the Menu table: Transmission Verification 
    Report and Fax Activity Report Interval. For initial setup:
    Press Menu/Set, 2, 4, 1 .
    —OR—
    Press Menu/Set, 2, 4, 2.
    Customizing the Transmission Verification Report
    You can use the Transmission Report as proof that you sent a fax. This report 
    lists the time and date of transmission and whether the transmission was 
    successful (OK). If you select ON or ON+IMAGE, the report will print for 
    every fax you send.
    If you typically send multiple faxes to the same destinations, you may need 
    more than the job numbers to know which faxes you must send again. Selecting 
    OFF+IMAGE will print a portion of the fax’s first page on the report to help 
    you remember.
    1Press Menu/Set, 2, 4, 1.
    2Press   to select OFF, 
    OFF+IMAGE, ON or ON+IMAGE, 
    and then press Menu/Set.
    3Press Stop/Exit.
    NoteWhen the feature is OFF, the report prints only if a transmission error 
    prevented delivery (NG).
    1.TRANSMISSION
    2.ACT.INTERVAL
    1.TRANSMISSION
    or 
    						
    							10 - 2   PRINTING REPORTS
    Setting the Fax Activity Report Interval
    You can set the machine to print activity reports at specific intervals (6, 12, 24 
    hours, 2, 4, or 7 days). If you set the interval to OFF, you can print the report by 
    following the steps in the next page.
    1Press Menu/Set, 2, 4, 2.
    2Press   to choose an interval, 
    and then press Menu/Set.
    (If you choose 7 days, the LCD prompts you to choose a day at which to begin 
    the 7-day countdown.)
    3Enter the time to begin printing, in 24-hour format, and then press Menu/Set. 
    (For example: enter 19:45 for 7:45 PM.)
    4Press Stop/Exit.
    Using the Reports Key
    Five reports are available:
    Prints the Menu Table so you can see at-a-
    glance how to quickly program every menu 
    selection.
    Lists names and numbers stored in Speed Dial 
    and One Touch Dial (FAX models only) 
    memory, in numerical order. 
    Lists information about the last 200 incoming 
    and outgoing faxes. TX means Transmit; RX 
    means Receive.
    Prints a Transmission Verification Report for 
    your last transmission.
    Lists settings for GENERAL SETUP, 
    SETUP RECEIVE, SETUP SEND, 
    SETUP REPORTS, and TEL SERVICE. 
    The settings for REMOTE FAX OPT are 
    included.
    2.ACT.INTERVAL
    INTERVAL:OFFor
    1.HELP LIST
    2.AUTO DIAL
    3.FAX ACTIVITY
    4.TRANSMISSION
    5.USER SETTINGS 
    						
    							PRINTING REPORTS   10 - 3
    To Print a Report
    1Press Reports.
    2Press    to select the report you want, and then press Menu/Set.
    —OR—
    Enter the number of the report you want to print. For example, press 1 to print 
    the Help List.or 
    						
    							11 - 1   MAKING COPIES
    1111Making Copies
    Using the FAX/MFC as a Copier
    You can use the FAX/MFC as a copy 
    machine, making up to 99 copies at a time.  
    The scannable area of your FAX/
    MFC begins at approximately one-
    sixth inch (4mm) from the edge of the 
    paper.
    Making a Single Copy
    1Place the original face down in the ADF.
    2Press Copy.
    Do NOT pull on the paper while copying is in progress.
     
    Making Multiple Copies
    1Place the original face down in the ADF.
    2Use the dial pad to enter the number of copies you want (up to 99).
    3Press Copy.
    NoteTo stop the copy process, press Stop/Exit.
    To release the original document, press Stop/Exit again.
    Not 
    Scannable 
    area
    1/6 (4mm) 1/6 (4mm) 
    						
    							MAKING COPIES   11 - 2
    Out of Memory Message
    If the memory becomes full while you 
    are making copies, the LCD shows a 
    message:
    If the OUT OF MEMORY message appears while you are scanning your 
    originals, press Stop/Exit to cancel. You will need to clear some faxes from 
    memory before you can continue.
     
    Temporary Copy Settings
    You can improve your copies by using the 
    Copy keys: Enlarge/Reduce and 
    Options.  These settings are temporary, 
    and the FAX/MFC returns to its default 
    settings when you finish copying. 
    Copying with Multiple Settings
    You can try different combinations of 
    settings for the best results. After you 
    finish your settings using the 
    Enlarge/Reduce or Options keys, 
    the LCD shows:
    Press 
       if you want to select 
    additional settings.
    —OR—
    Press Copy if you are finished choosing settings.
    NoteTo gain extra memory, you can turn off Fax Storage (see page 9-2).
    —OR—Print fax messages in memory (see page 5-6).
    OUT OF MEMORY
    PRESS COPY OR
        FOR NEXT OPT.
    or 
    						
    							11 - 3   MAKING COPIES
    Using the Enlarge/Reduce Key
    AUTO sets the FAX/MFC to calculate automatically the reduction ratio that fits 
    the size of your paper. ZOOM allows you to enter a ratio from 50% to 200% in 
    1% increments.
    1Place the original face down in the ADF.
    2Use the dial pad to enter the number of copies you want (up to 99).
    3Press Enlarge/Reduce.
    (Enlargement or reduction ratios appear).
    4Press  to select 50%, 78%, 94%, AUTO, 100%, 104%, 150%, 200%, 
    and then press Menu/Set.
     —OR—
    For more choices select ZOOM, and then press Menu/Set. Use the dial pad to 
    enter any percentage between 50% and 200%, and then press Menu/Set.
    5Press Copy. —OR—Press   for additional settings.
    When selecting an enlargement or reduction ratio, you need to know the size of 
    the paper you registered in Menu 1-1.
    Selecting a Fixed Ratio:
    Press
    Enlarge/Reduce
    andZOOM
    200%
    150%
    104% EXE>LTR
    100%
    AUTO
    94% A4>LTR
    78% LGL>LTR
    50%
    Special Copy Options (2in1 or 4in1) are not available with 
    Enlarge/Reduce.
    Original is the 
    size of…Paper 
    size is…Recommended 
    ratio is…
    LEGAL LETTER 78%
    A4 LETTER 94%
    EXECUTIVE LETTER 104%
    or
    or
    or 
    						
    							MAKING COPIES   11 - 4
    Using the Options Key
    Use the Options key to set the copy mode (resolution), contrast and special 
    copy options. See the explanations below the table.
    Copy Mode (Type of Original)
    You can select the Copy resolution for your type of original. The default setting 
    is AUTO, which is used for originals that contain both text and photographs. 
    TEXT is used for originals containing only text. PHOTO is used for copying 
    photographs.
    1Place the original face down in the ADF.
    2Use the dial pad to enter the number of copies you want (up to 99).
    3Press Options and   to select 
    OPT:COPY MODE, and then press 
    Menu/Set.
    4Press   to choose the type of original (AUTO, TEXT or PHOTO), and then 
    press Menu/Set. 
    5Press Copy. —OR—Press   for additional settings.
    Copy Contrast
    You can adjust copy contrast to make copies darker or lighter.
    1Place the original face down in the ADF.
    2Use the dial pad to enter the number of copies you want (up to 99).
    3Press Options and   to select OPT:CONTRAST, and then press 
    Menu/Set.
    4Press   to make a copy lighter, or    to make a copy darker, and then press 
    Menu/Set. Press 
    OptionsMenu Selections Options Factory Setting
    OPT:# OF COPIES NO. OF COPIES:XX01
    OPT:COPY MODEAUTO/TEXT/PHOTOAUTO
    OPT:CONTRAST-+ -+
    OPT:SPECIAL2IN1/4IN1/OFFOFF
    or
    or
    or
    or 
    						
    							11 - 5   MAKING COPIES
    Special Copy Options
    You can save paper by copying either two or four pages onto one page.
    1Place the original face down in the ADF.
    2Use the dial pad to enter the number of copies you want.
    3Press Options and   to select OPT: SPECIAL, and then press Menu/Set. 
    4Press  to select 2 IN 1 or 4 IN 1, and then press Menu/Set.
    5Press Copy. —OR—Press   for additional settings.
    2 in 1
    4 in 1 
    Special Copy Options (2in1 or 4in1) are not available with 
    Enlarge/Reduce.
    or
    or
    or 
    						
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