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Brother Ppf 1800c Fax Machine Owners Manual

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    							TELEPHONE SERVICES   9 - 5
    CallManage (For USA Only)
    This Brother fax machine contains a One-Touch feature that allows for low-cost 
    long distance communications worldwide. Once registered, fax and telephone 
    calls made using this CallManage feature access a privately managed Internet 
    Network. This feature, the Internet Protocol $aver (IP $aver™), entitles users to 
    receive one flat, low rate per minute for all domestic long distance calls and 
    faxes along with low international rates. The use of the IP $aver™ is likely to 
    result in significant long distance savings, depending on your current long 
    distance carrier and usage patterns.
    Using the CallManage IP $aver™ requires changing your current long 
    distance carrier to CallManage or its carrier. This CallManage long distance 
    plan requires no monthly fees, no prepayments, and no monthly minimums. The 
    IP $aver™ feature is accessed by pressing One Touch key 2 on your Brother fax 
    machine. Calls made without the use of the IP $aver™ will be processed over a 
    traditional PSTN worldwide fiber optic network that provides flat, low long 
    distance rates. To learn more about this plan, the associated rates and to order, 
    visit us online at www.callmanage.com/brother or call us toll free at 
    1-877-717-2722.
    Registration with CallManage - Requires Changing 
    Your Carrier Selection
    Before using the CallManage IP $aver™ feature, you must register for this 
    service with CallManage Inc.
    Register via the web at: www.callmanage.com/brother—OR—
    Call 1-877-717-2722. A Customer Service Representative will ask you a 
    number of simple questions required to set up your account (such as name, 
    address, phone number, etc., for billing purposes). There are no sign-up fees, 
    monthly service charges or connection fees for the CallManage IP $aver™ 
    feature.
    Your service will be provisioned within 3 to 5 business days and then you can 
    start to experience the savings! You will receive a separate itemized bill each 
    month from CallManage Inc. or its carrier partner for all of your long distance 
    calls and faxes.
    After service provisioning, pressing One Touch key 2 will provide access to the 
    privately managed Internet Protocol Network.
    NoteThis service may be used on all telephones that are connected to the registered 
    telephone line. To experience the same low Internet Protocol rates, just dial 
    1-888-405-5279 from any single line telephone or fax machine, and then follow 
    the simple voice prompts. 
    						
    							9 - 6   TELEPHONE SERVICES
    Sending a Fax Using CallManage 
    (For Domestic and International Long Distance Calls Only!)
    1Place the original face down in the ADF.
    2Press One Touch key 2.
    3Dial the complete long distance or international fax number as usual, using One 
    Touch, Speed Dial, Search or the Dial Pad (See 
    Storing Speed Dial Numbers, page 
    8-2 and 
    Search, page 8-4.)
    4Press Black Fax Start.
    Placing a Long Distance Telephone Call Using CallManage
    1Press One Touch key 2.
    2You will be prompted to dial the complete long distance or international number 
    as usual, using One Touch, Speed Dial, Search or the Dial Pad (See 
    Storing Speed 
    Dial Numbers
    , page 8-2 and Search, page 8-4.)
    3Press Black Fax Start. 
    4Pick up the handset.
    Customer Support
    If you have questions or want more information, visit CallManage on the web 
    at www.callmanage.com/brother or call CallManage at 1-877-717-2722.
    Disclaimer
    To use the CallManage feature you must register for the service through 
    CallManage, Inc. or its authorized agent, either on the web at 
    www.callmanage.com/brother or by calling (toll free) 1-877-717-2722.
    This registration process will include selecting CallManage, Inc. or its 
    underlying carrier as your carrier of record. Using this service will result in the 
    customer receiving a separate bill from CallManage or its underlying carrier. 
    This service is subject to availability and credit approval of the customer. Terms 
    and conditions are subject to change at any time, and the CallManage program 
    or any related program can be withdrawn at any time. This feature may not be 
    available in some parts of the United States and is not available in Canada. The 
    long distance savings will depend upon the customers current carrier for long 
    distance service and their calling patterns. Brother International, Corp. is not 
    responsible for the long distance service or customer billing. DO NOT USE 
    ONE TOUCH KEY 2 TO DIAL 911 — IT WILL NOT ACCESS 
    EMERGENCY SERVICES. 
    CallManage and IP $aver are trademarks of CallManage, Inc.
    NoteTo place a call from a phone or fax machine sharing the registered line with this 
    Brother model, pick up the handset and dial 1-888-405-5279. Follow the simple 
    voice prompts to complete your call. 
    						
    							REMOTE FAX OPTIONS  (NOT AVAILABLE FOR COLOR FAXES)   10 - 1
    10
    10Remote Fax Options 
    (Not Available for Color Faxes)
    Fax Forwarding/Paging
    Programming a Fax Forwarding Number
    When Fax Forwarding is set to ON, your fax machine stores the received fax in 
    memory. Then it dials the fax number you’ve programmed and forwards the fax 
    message.
    1Press Menu/Set, 2, 5, 1.
    2Press  until the LCD shows 
    FAX FORWARD?, and then press 
    Menu/Set. 
    3The LCD prompts you to enter the fax 
    number where faxes will be forwarded. 
    Enter the forwarding number (up to 20 
    digits), and then press Menu/Set. 
    4Press Stop/Exit.
    Programming Your Pager Number
    When Paging is selected, your fax machine dials the pager number you’ve 
    programmed, and then dials your Personal Identification Number (PIN); this 
    activates your pager so you will know that you have a fax message in the 
    memory.
    1Press Menu/Set, 2, 5, 1.
    2Press  until the LCD shows 
    PAGING?, and then press Menu/Set. 
    3Enter your pager phone number (up to 20 
    digits) followed by # #, and then press 
    Menu/Set.  Do not include the area code 
    if it is the same as that of your fax machine. 
    For example, 1 8 0 0 5 5 5 1 2 3 4 # #. 
    You cannot use Paging and Fax Forwarding at the same time. 
    You cannot use Paging and Fax Forwarding when Fax Storage is set to OFF.
    1.FAX FWD/PAGING
    or
    .2 
    
    .
    
    or
    
    2  
    						
    							10 - 2   REMOTE FAX OPTIONS  (NOT AVAILABLE FOR COLOR FAXES)
    4If your pager requires a PIN, enter the PIN, press #, press Redial/Pause, enter 
    your fax machine telephone number followed by # #, and then press Menu/Set.
    For example, 1 2 3 4 5 # Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #
    —OR—
    If you do not need a PIN, press Redial/Pause, enter the fax number of your 
    fax machine followed by # #, and then press Menu/Set. 
    For example, Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #
    5Press Stop/Exit.
    Setting Fax Storage
    If you set Fax Storage to ON, you will be able to retrieve fax messages from 
    another location using Fax Forwarding, Paging, or Remote Retrieval functions.  
    The LCD will indicate when you have a fax stored in memory. 
    1Press Menu/Set, 2, 5, 2.  The LCD 
    prompts you to choose a fax setting.
    2Press  to select ON (or OFF), 
    and then press Menu/Set.
    3Press Stop/Exit.
    Backup Print
    If you’ve set FAX STORAGE to ON, your fax machine automatically prints 
    faxes as they are received into memory. This is a safety feature in case the power 
    goes out so you won’t lose your messages.
    You cannot change a Paging number or PIN remotely.
    NotePress Redial/Pause for each 3.5 second delay, as needed.
    If there are faxes in memory when you 
    turn the Fax Storage OFF, the LCD 
    prompts you to erase any faxes in 
    memory.
    If you press 1, all fax data is erased and Fax Storage is turned off.  If you press 
    2, data is not erased and Fax Storage remains on.
    (See 
    Printing a Fax in Memory, page 6-6.)
    2.FAX STORAGE
    or
    ERASE ALL FAX?
    1.YES 2.NO 
    						
    							REMOTE FAX OPTIONS  (NOT AVAILABLE FOR COLOR FAXES)   10 - 3
    Changing Remote Retrieval Access Code
    Enter your Remote Access Code when the fax machine picks up your call, so 
    you can access features remotely.  The access code is preset to 1 5 9  , but you 
    can change this. (See 
    Operation from Extension Telephones, page 6-5.)
    1Press Menu/Set, 2, 5, 3.
    2Enter a three-digit number from 000 to 
    999, and then press Menu/Set. The “” cannot be changed. (Do not use the 
    same digits that appear in your Fax Receive Code or Telephone Answer Code.)
    3Press Stop/Exit.
    Remote Retrieval
    You can call your fax machine from any fax machine using touch tone, then use 
    the Remote Retrieval Access Code and other button presses to retrieve fax 
    messages. Cut out the Remote Retrieval Access Card on the last page and keep 
    it in your wallet as an aid.
    Using Remote Retrieval Access Code
    1Dial your fax number from a fax machine using touch tone.
    2When your fax machine answers, immediately enter your Remote Retrieval 
    Access 
    Code (1 5 9  ).
    3The fax machine signals the kinds of messages received:
    1 long beep — Fax message(s)
    No beeps — No messages
    4The fax machine prompts you with two short beeps to enter a command.  If you 
    wait longer than 30 seconds to enter a command, the fax machine hangs up.  If 
    you enter an invalid command, the fax machine beeps three times.
    5Press 9 0 to reset the fax machine when you’re finished.
    6Hang up.
    NoteIf your fax machine is set to MANUAL mode, you can access it by waiting 
    about 2 minutes, and then entering the Remote Retrieval Access Code within 
    30 seconds.
    3.REMOTE ACCESS 
    						
    							10 - 4   REMOTE FAX OPTIONS  (NOT AVAILABLE FOR COLOR FAXES)
    Remote Commands
    Follow the commands below to access features remotely. When you call the fax 
    machine and enter your Remote Retrieval Access Code (1 5 9  ), the system 
    will signal you with two short beeps to enter a remote command.
    Remote Commands Operation Details
    95 Change Fax Forwarding
    /Paging setting
    1    OFF If you hear one long beep, the change is accepted. If you hear three 
    short beeps, you cannot change it because the conditions have not 
    been met (Example: registering paging number). You can register 
    your fax forwarding number by using 4. FAX FWD NO. (see page 
    10-5). Once you have registered the number, the fax machine will 
    change automatically to FAX FWD:ON mode. 2  Fax Forwarding
    3  Paging
    4  FAX FWD No.
    6  Fax Storage ON You can turn FAX STORAGE to ON or OFF.
    7  Fax Storage OFF
    96 Retrieve a fax
    2  Retrieve all faxes Enter the number of a remote fax machine to receive stored fax 
    message(s). (See page 10-5.)
    3  Erase fax from the memory If you hear one long beep, you can erase fax message(s) from the 
    memory.
    97 Check the Receiving Status
    1  FAX You can check whether your fax machine has received any faxes. 
    If yes, you will hear one long beep. If no, you will hear three short 
    beeps.
    98 Change Receive Mode
    1  TAD: ANSWER MACH. If you hear one long beep, you can change the Receive Mode. 
    If you hear three short beeps, you cannot change it.
    2  FAX/TEL
    3  FAX ONLY
    90Exit After a long beep, you can exit remote retrieval. 
    						
    							REMOTE FAX OPTIONS  (NOT AVAILABLE FOR COLOR FAXES)   10 - 5
    Retrieving Fax Messages
    1Dial your fax number.
    2When you hear the beep, immediately enter your Remote Retrieval Access Code 
    (1 5 9 ).
    3As soon as you hear two short beeps, use the dial pad to press 9 6 2.
    4Using the dial pad, enter the number of the remote fax machine where you want 
    your fax messages forwarded (up to 20 digits) followed by # #.
    5After you hear your fax machine beep, hang up and wait.
    Your fax machine calls the remote fax machine. The remote fax machine prints 
    your fax messages.
    Changing Fax Forwarding Number
    You can change the default setting of your fax forwarding number from a 
    remote fax machine.
    1Dial your fax number.
    2When you hear the beep, immediately enter your Remote Retrieval Access Code 
    (1 5 9 ).
    3When you hear two short beeps, use the dial pad to press 9 5 4.
    4Enter the new number of the remote fax machine where you want your fax 
    messages forwarded (up to 20 digits) followed by # #.
    5After you hear your fax machine beep, hang up.
    NoteYou cannot use   and # as dial numbers. However, if you want to store a 
    pause, press #.
    NoteYou cannot use   and # as dial numbers. However, if you want to store a 
    pause, press #. 
    						
    							11 - 1   PRINTING REPORTS
    1111Printing Reports
    FAX Settings and Activity
    Two reports require initial setup in the Menu table: Transmission Verification 
    Report and Fax Activity Report. For initial setup:
    Press Menu/Set, 2, 4, 1.
    —OR—
    Press Menu/Set, 2, 4, 2.
    Customizing the 
    Transmission Verification Report
    You can use the Transmission Verification Report as proof that you sent a fax. 
    This report lists the time and date of transmission and whether the transmission 
    was successful (OK). If you select ON or ON+IMAGE, the report will print for 
    every fax you send.
    If you typically send multiple faxes to the same destinations, you may need 
    more than the job numbers to know which faxes you must send again. Selecting 
    OFF+IMAGE will print a portion of the fax’s first page on the report to help 
    you remember.
    1Press Menu/Set, 2, 4, 1.
    2Press   to select OFF, 
    OFF+IMAGE, ON or ON+IMAGE, 
    and then press Menu/Set.
    3Press Stop/Exit.
    Setting the Fax Activity Report Interval
    You can set the machine to print activity reports at specific intervals (6, 12, 24 
    hours, 2, 4, or 7 days). If you set the interval to OFF, you can print the report by 
    following the Steps in the previous section.
    1Press Menu/Set, 2, 4, 2.
    NoteWhen the feature is OFF, the report prints only when a transmission error 
    prevented delivery (NG).
    1.TRANSMISSION
    2.ACT.INTERVAL
    1.TRANSMISSION
    or
    2.ACT.INTERVAL 
    						
    							PRINTING REPORTS   11 - 2
    2Press   to choose an interval, 
    and then press Menu/Set.
    (If you choose 7 days, the LCD prompts you to choose the day at which to begin 
    the 7-day countdown.)
    3Enter the time to begin printing in 24-hour format, and then press Menu/Set. 
    (For example: enter 19:45 for 7:45 PM.)
    4Press Stop/Exit.
    Using the Reports Key
    Five reports are available:
    Prints the Help List so you can see at-a-glance 
    how to quickly program every menu selection. 
    Lists names and numbers stored in One Touch 
    and Speed Dial memory, in numerical order. 
    Lists information about the last 200 incoming 
    and outgoing faxes. TX means Transmit; RX 
    means Receive.
    Prints a Transmission Verification Report for 
    your last transmission.
    Lists settings for GENERAL SETUP, 
    SETUP RECEIVE, SETUP SEND, SETUP 
    REPORTS, and TEL SERVICE. The settings 
    for REMOTE FAX OPT are included.
    To Print a Report
    1Press Reports while holding down Shift.
    2Press   to select the report you want, and then press Menu/Set.
    —OR—
    Enter the number of the report you want to print. For example, press 1 to print 
    the Help List.
    INTERVAL:OFFor
    
    
    
    #
    $
    
    	+
    %
    (
    *#
    or 
    						
    							12 - 1   MAKING COPIES
    1212Making Copies
    Basic Copy Operations
    Your fax machine allows you to make high-
    quality photocopies and transparencies.  
    Copies can be in black and white or full color.  
    Always make sure you have paper in the 
    cassette before making copies.  Do not pull on 
    the paper while copying is in progress. 
    Making a Single Copy
    1Place the original face down in the ADF.
    2Press Black Copy or Color Copy. 
    (Do NOT pull on the paper while 
    copying is in progress.) 
    Making Multiple Copies
    You can make multiple copies.
    1Place the original face down in the ADF.
    2Using the dial pad, enter the number of copies you want (up to 99).
    For example, press 3 8 for 38 copies.
    3Press Black Copy or Color Copy.  
    Incoming faxes cannot be received on paper or into memory while the fax 
    machine is copying.
    To stop the copy process and release the original, press Stop/Exit.
    COPYING     P.01  
    						
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