Brother MFC J6510DW User Manual
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15 4 4 Memory Receive (Monochrome only) 4 You can only use one Memory Receive operation at a time: Fax Forwarding Fax Storage PC-Fax Receive Off You can change your selection at any time. If received faxes are still in the machine’s memory when you change the Memory Receive operation, a message will appear on the LCD. (See Changing Memory Receive operations on page 18.) Out of Paper Reception4 As soon as the paper tray becomes empty during fax reception, the LCD shows No Paper Fed . Put some paper in the paper tray. (See Loading paper and other print media in chapter 2 of the Basic User’s Guide .) If you dont put paper in the paper tray, the machine will carry on receiving the fax, with the remaining pages being stored in memory, if enough memory is available. Further incoming faxes will also be stored in memory until the memory is full. To print the faxes, put fresh paper in the tray. When the memory is full the machine will stop automatically answering calls. Fax Forwarding4 When you choose Fax Forward, your machine stores the received fax in the memory. The machine will then dial the fax number you have programmed and forward the fax message. aPress Menu. bPress aor b to choose Fax. Press OK. cPress aor b to choose Setup Receive . Press OK. dPress aor b to choose Memory Receive . Press OK. ePress aor b to choose Fax Forward . Press OK. fEnter the forwarding number (up to 20 digits). Press OK. gPress aor b to choose Backup Print:On or Backup Print:Off . Press OK. IMPORTANT • If you choose Backup Print:On , the machine will also print the fax at your machine so you will have a copy. This is a safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine. • When you receive a colour fax, your machine prints the colour fax at your machine but does not send the fax to the fax forwarding number you programmed. hPress Stop/Exit . Receiving a fax4
Chapter 4 16 Fax Storage4 If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands. If you have set Fax Storage, a backup copy will automatically be printed at the machine. aPress Menu. bPress aor b to choose Fax. Press OK. cPress aor b to choose Setup Receive . Press OK. dPress aor b to choose Memory Receive . Press OK. ePress aor b to choose Fax Storage . Press OK. fPress Stop/Exit. Note Colour faxes cannot be stored in the memory. When you receive a colour fax your machine prints the colour fax at your machine. Printing a fax from the memory4 If you have chosen Fax Storage, you can still print a fax from the memory when you are at your machine. aPress Menu. bPress aor b to choose Fax. Press OK. cPress aor b to choose Print Document . Press OK. dPress Mono Start . ePress Stop/Exit . Note When you print a fax from the memory, the fax data will be erased. PC-Fax Receive (Windows® only)4 If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes. Even if you have turned off your PC (at night or on the weekend, for example), your machine will receive and store your faxes in its memory. The number of received faxes that are stored in the memory will appear at the bottom left side of the LCD. When you start your PC and the PC-FAX Receiving software runs, your machine transfers your faxes to your PC automatically. To transfer the received faxes to your PC you must have the PC-FAX Receiving software running on your PC. (For details, see PC-FAX receiving in the Software User’s Guide .) If you choose Backup Print:On the machine will also print the fax. aPress Menu. bPress aor b to choose Fax. Press OK. cPress aor b to choose Setup Receive . Press OK. dPress aor b to choose Memory Receive . Press OK.
Receiving a fax17 4 ePress aor b to choose PC Fax Receive . Press OK. fThe LCD shows the message Run PC-Fax on your computer. Press OK. gPress aor b to choose or the PC you want to receive. Press OK. hPress aor b to choose Backup Print:On or Backup Print:Off . Press OK. iPress Stop/Exit . Note • PC-Fax Receive is not supported in the Mac OS. • Before you can set up PC-Fax Receive you must install the MFL-Pro Suite software on your PC. Make sure your PC is connected and turned on. (For details see PC-FAX receiving in the Software User’s Guide.) • If you get an error message and the machine cannot print the faxes in memory, you can use this setting to transfer your faxes to your PC. (For details, see Transferring your faxes or Fax Journal report in appendix B of the Basic User’s Guide .) • When you receive a colour fax, your machine prints the colour fax at your machine but does not send the fax to your PC. Changing the destination PC4 aPress Menu. bPress aor b to choose Fax. Press OK. cPress aor b to choose Setup Receive . Press OK. dPress aor b to choose Memory Receive . Press OK. ePress aor b to choose PC Fax Receive . Press OK. fThe LCD shows the message Run PC-Fax on your computer. Press OK. gPress aor b to choose Change. Press OK. hPress a or b to choose , or the PC you want to receive faxes. Press OK. iPress aor b to choose Backup Print:On or Backup Print:Off . Press OK. jPress Stop/Exit .
Chapter 4 18 Turning off Memory Receive operations4 aPress Menu. bPress aor b to choose Fax. Press OK. cPress aor b to choose Setup Receive . Press OK. dPress aor b to choose Memory Receive . Press OK. ePress aor b to choose Off. Press OK. fPress Stop/Exit. Note The LCD will give you more options if there are received faxes still in the machine’s memory. (See Changing Memory Receive operations on page 18.) Changing Memory Receive operations4 If received faxes remain in your machine’s memory when you change the Memory Receive Operations, the LCD will ask you one of the following questions: Erase All Doc? Yes iPress 1 No iPress 2 Print All Fax? Yes iPress 1 No iPress 2 • If you press 1, faxes in the memory will be erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again. • If you press 2, faxes in the memory will not be erased or printed and the setting will be unchanged. If received faxes are left in the machines memory when you change to PC Fax Receive from another option [ Fax Forward or Fax Storage ], press a or b to choose the PC. The LCD will ask you the following question: Send Fax to PC? Yes iPress 1 No iPress 2 • If you press 1, faxes in the memory will be sent to your PC before the setting changes. You will be asked if you want to turn on Backup Print. (For details, see PC-Fax Receive (Windows ® only) on page 16.) • If you press 2, faxes in the memory will not be erased or transferred to your PC and the setting will be unchanged.
Receiving a fax19 4 Remote Retrieval4 You can call your machine from any touch-tone telephone or fax machine and then use the remote access code and remote commands to retrieve fax messages. Setting a Remote Access Code4 The remote access code lets you access the remote retrieval features when you are away from your machine. Before you can use the remote access and retrieval features, you have to set up your own code. The factory default code is the inactive code (--- ). aPress Menu. bPress aor b to choose Fax. Press OK. cPress aor b to choose Remote Access . dEnter a three-digit code using numbers 0-9 , l, or # . Press OK. (The preset “ ” cannot be changed.) Note Do not use the same code as your Remote Activation Code ( l51 (l 91 for New Zealand)) or Remote Deactivation Code ( #51 (#91 for New Zealand)). (See Operation from external and extension telephones in chapter 6 of the Basic User’s Guide .) ePress Stop/Exit . Note You can change your code at any time by entering a new one. If you want to make your code inactive, press Clear in step d to restore the inactive setting (--- ) and press OK. Using your Remote Access Code4 aDial your fax number from a touch-tone telephone or another fax machine. bWhen your machine answers, enter your remote access code (3 digits followed by ) at once. cThe machine signals if it has received messages: 1 long beep — Fax messages No beeps — No messages dWhen the machine gives two short beeps, enter a command. The machine will hang up if you wait longer than 30 seconds to enter a command. The machine will beep three times if you enter an invalid command. ePress 90 to stop Remote Access when you have finished. fHang up. Note If your machine is set to Manual mode and you want to use the remote retrieval features, wait for about 100 seconds after it starts ringing, and then enter the remote access code within 30 seconds. This function may not be available in some countries e.g. Australia.
Chapter 4 20 Remote Fax commands4 Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by ), the system will give two short beeps and you must enter a remote command. Remote commandsOperation details 95 Change the Fax Forwarding or Fax Storage settings 1 OFF You can choose Off after you have retrieved or erased all your messages. 2 Fax Forwarding One long beep means the change is accepted. If you hear three short beeps, the change was not accepted because something has not been set up (for example, a Fax Forwarding number has not been registered). You can register your Fax Forwarding number by entering 4. (See Changing your Fax Forwarding number on page 21.) Once you have registered the number, Fax Forwarding will work. 4 Fax Forwarding number 6 Fax Storage 96 Retrieve a fax 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax messages. (See Retrieving fax messages on page 21.) 3 Erase faxes from the memory If you hear one long beep, fax messages have been erased from the memory. 97 Check the receiving status 1 Fax You can check whether your machine has received any faxes. If yes, you will hear one long beep. If no, you will hear three short beeps. 98 Change the Receive Mode 1 External TAD If you hear one long beep, your change has been accepted. 2 Fax/Tel 3 Fax Only 90 Exit Pressing 9 0 allows you to exit remote retrieval. Wait for the long beep, then replace the handset.
Receiving a fax21 4 Retrieving fax messages4 You can call your machine from any touch-tone telephone and have your fax messages sent to a machine. Before you use this feature, you have to turn on Fax Storage. aDial your fax number. bWhen your machine answers, enter your remote access code (3 digits followed by ) at once. If you hear one long beep, you have messages. cWhen you hear two short beeps, press962. dWait for a long beep, and then use the dial pad to enter the number of the remote fax machine where you want your fax messages sent, followed by ## (up to 20 digits). Note You cannot use l and # as dial numbers. However, press # if you want to create a pause. eHang up after you hear your machine beep. Your machine will call the other fax machine, which will then print your fax messages. Changing your Fax Forwarding number4 You can change the default setting of your fax forwarding number from another touch-tone telephone or fax machine. aDial your fax number. bWhen your machine answers, enter your remote access code (3 digits followed by ) at once. If you hear one long beep, you have messages. cWhen you hear two short beeps, press 954. dWait for the long beep, enter the new number (up to 20 digits) of the remote fax machine you want your fax messages forwarded to using the dial pad, then enter ##. Note You cannot use l and # as dial numbers. However, press # if you want to create a pause. ePress 9 0 to stop Remote Access when you have finished. fHang up after you hear your machine beep.
Chapter 4 22 Additional receiving operations 4 Printing a reduced incoming fax4 If you choose On, the machine automatically reduces each page of an incoming fax to fit on one page of A4, A3, Letter, Legal or Ledger size paper. The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting. (See Paper Size in chapter 2 of the Basic User’s Guide .) aPress Menu. bPress aor b to choose Fax. Press OK. cPress aor b to choose Setup Receive . Press OK. dPress aor b to choose Auto Reduction . ePress dor c to choose On (or Off). Press OK. fPress Stop/Exit. Polling overview4 Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling. Polling receive4 Polling receive lets you call another fax machine to receive a fax. Setup to receive polling4 aPress ( FAX). bPress aor b to choose Polling RX . cPress dor c to choose Standard. Press OK. dEnter the fax number you are polling. ePress Mono Start or Colour Start . Setup to receive polling with secure code 4 Secure Polling lets you restrict who can get the documents you set up to be polled. Secure Polling only works with Brother fax machines. If you want to get a fax from a secured Brother machine you have to enter the secure code. aPress ( FAX). bPress aor b to choose Polling RX . cPress dor c to choose Secure. Press OK.
Receiving a fax23 4 dEnter a four-digit secure code. This is the same as the security code of the fax machine you are polling. Press OK. eEnter the fax number you are polling. fPress Mono Start or Colour Start . Setup to receive delayed polling4 Delayed polling lets you set the machine to begin polling receive at a later time. You can only set up one delayed polling operation. aPress (FAX ). bPress aor b to choose Polling RX . cPress dor c to choose Timer. Press OK. dEnter the time (in 24-hour format) you want to start polling. For example, enter 21:45 for 9:45 PM. Press OK. eEnter the fax number you are polling. fPress Mono Start or Colour Start . The machine makes the polling call at the time you entered. Sequential polling (Monochrome only) 4 Sequential polling lets you request documents from several fax machines in one operation. aPress (FAX ). bPress aor b to choose Polling RX . cPress dor c to choose Standard, Secure or Timer. dDo one of the following: If you chose Standard, press OK and then go to step e. If you chose Secure, press OK and then enter a four-digit number. Press OK, go to step e. If you chose Timer, press OK and then enter the time (24-hour format) you want to begin polling. Press OK, go to step e. ePress aor b to choose Broadcasting . Press OK. fDo one of the following: Press aor b to choose Add Number and enter the number using a dial pad. Press OK. Press aor b to choose Phone Book and OK. Press aor b to choose Alphabetic Order or Numeric Order and OK. Press a or b to select a number and OK. Note If you chose Numeric Order : Speed Dial numbers start with #. One Touch numbers start with l. gAfter you have entered all the fax numbers by repeating step f, press a or b to choose Complete. Press OK. hPress Mono Start . The machine polls each number or group in turn for a document. Press Stop/Exit while the machine is dialling to cancel the polling process. To cancel all sequential polling receive jobs, see Checking and cancelling waiting jobs on page 13.
24 5 Additional dialling operations 5 Combining Quick Dial numbers5 Sometimes, you may want to choose from several long distance carriers when you send a fax. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes of long- distance carriers and credit card numbers as One Touch and Speed Dial numbers. You can store these long dialling sequences by dividing them and setting them up as separate One Touch and Speed Dial numbers in any combination. You can even include manual dialling using the dial pad. (See Storing One Touch Dial numbers or Storing Speed Dial numbers in chapter 7 of the Basic User’s Guide .) For example, you might have stored ‘555’ on Speed Dial: 03 and ‘7000’ on One Touch: 02. You can use them both to dial ‘555-7000’ if you press the following keys: aPress ( Phone Book ). bPress aor b to choose Search. Press OK. cPress aor b to choose Numeric Order . Press OK. dPress aor b to choose #03. Press OK. Note Speed Dial numbers start with #. One Touch numbers start with l. ePress OK to choose Send a fax . fPress aor b to choose Phone Book . Press OK. gPress aor b to choose Search. Press OK. hPress aor b to choose Numeric Order . Press OK. iPress aor b to choose l02. Press OK. jPress OK to choose Send a fax . kPress Mono Start or Colour Start . You will dial ‘555-7000’. To temporarily change a number, you can substitute part of the number with manual dialling using the dial pad. For example, to change the number to 555-7001 you could press ( Phone Book ), choose Search, press 03 and then press 7001 using the dial pad. Note If you must wait for another dial tone or signal at any point in the dialling sequence, create a pause in the number by pressing Redial/Pause. Each key press adds a 3.5-second delay. Dialling and storing numbers5