Brother MFC J430W User Manual

							Dialing and storing numbers17
5
Converting telephone wall outlets5
There are three ways to convert to an RJ11 
jack. The first two ways may require help from 
the telephone company. You can change the 
wall outlets from one RJ14 jack to two RJ11 
jacks. Or, you can have an RJ11 wall outlet 
installed and slave or jump one of the 
telephone numbers to it.
The third way is the easiest: Buy a triplex 
adapter. You can plug a triplex adapter into 
an RJ14 outlet. It separates the wires into two 
separate RJ11 jacks (Line 1, Line 2) and a 
third RJ14 jack (Lines 1 and 2). If your 
machine is on Line 1, plug the machine into 
L1 of the triplex adapter. If your machine is on 
Line 2, plug it into L2 of the triplex adapter.
Triplex Adapter
  5
Installing machine, external two-line 
TAD and two-line telephone
5
When you are installing an external two-line 
telephone answering device (TAD) and a 
two-line telephone, your machine must be 
isolated on one line at both the wall jack and 
at the TAD. The most common connection is 
to put the machine on Line 2, which is 
explained in the following steps. The back of 
the two-line TAD must have two telephone 
jacks: one labeled L1 or L1/L2, and the other 
labeled L2. You will need at least three 
telephone line cords: the one that came with 
your machine and two for your external two-
line TAD. You will need a fourth line cord if 
you add a two-line telephone.
aPut the two-line TAD and the two-line 
telephone next to your machine.
bPlug one end of the telephone line cord 
for your machine into the L2 jack of the 
triplex adapter. Plug the other end into 
the LINE jack on the back of the 
machine.
cPlug one end of the first telephone line 
cord for your TAD into the L1 jack of the 
triplex adapter. Plug the other end into 
the L1 or L1/L2 jack of the two-line TAD. 
dPlug one end of the second telephone 
line cord for your TAD into the L2 jack of 
the two-line TAD. Plug the other end into 
the EXT. jack on the left side of the 
machine.
 
1 Triplex Adapter
2 Two Line Telephone
3 External Two Line TAD
4 Machine
Your additional two-line telephones on other 
wall outlets do not require adapters. There 
are two ways to add a two-line telephone to 
the machines wall outlet. You can plug the 
telephone line cord from the two-line 
telephone into the L1+L2 jack of the triplex 
adapter. Or, you can plug the two-line 
telephone into the TEL jack of the two-line 
TAD.
RJ14
RJ11
RJ14
1 2
3 4
 
						

							Chapter 5
18
Additional dialing 
operations
5
Outgoing Call5
The last 30 numbers you sent a fax to will be 
stored in the outgoing call history. You can 
choose one of these numbers to fax to, add to 
Speed Dial, or delete from the history.
aPress  Redial/Pause .
You can also choose  Outgoing Call 
by pressing  ( FAX).
bPress  aor b to choose the number you 
want.
Press  OK.
cDo one of the following:
 To send a fax, press a orb to choose 
Send a fax .
Press  OK.
Press  Black Start  or Color Start .
 If you want to store the number, 
press  aor b to choose 
Add to Speed Dial .
Press  OK.
(See  Storing Speed Dial numbers 
from Outgoing Calls  uu page 20.)
 If you want to delete the number from 
the Outgoing Call history list, press 
aor b to choose  Delete.
Press  OK.
Press  1 to confirm.
dPress  Stop/Exit.
Caller ID history5
This feature requires the Caller ID subscriber 
service offered by many local telephone 
companies. (See  Caller ID uu page 15.)
The numbers, or names if available, from the 
last 30 fax and telephone calls you received 
will be stored in the Caller ID history. You can 
view the list or choose one of these numbers 
to fax to, add to Speed Dial, or delete from the 
history. When the thirty-first call comes into 
the machine, it replaces information about the 
first call.
Note
If you are not a Caller ID subscriber, Caller 
ID history only allows you to view and 
delete the dates of calls.
 
aPress  Redial/Pause  and pressl.
You can also choose 
Caller ID hist.  by pressing 
(FAX ).
bPress  aor b to choose the number you 
want. 
Press  OK.
cDo one of the following:
 To send a fax, press a orb to choose 
Send a fax . 
Press  OK. 
Press  Black Start  or Color Start .
 If you want to store the number, 
press  aor b to choose 
Add to Speed Dial . 
Press  OK. 
(See  Storing Speed Dial numbers 
from the Caller ID history  
uu page 20.)
 If you want to delete the number from 
the Caller ID history list, press  aor b 
to choose Delete. 
Press  OK. 
Press  1 to confirm.
dPress  Stop/Exit .
 
						

							Dialing and storing numbers19
5
Note
• (USA only) If you redial from the Caller ID history outside your area code, you must 
set up your AREA CODE in advance. 
(See  Setting up your area code (USA 
only)  uu page 16.)
• You can print the Caller ID List. (See  How to print a report  uu page 24.) 
 
Dialing access codes and 
credit card numbers5
Sometimes, you may want to choose from 
several long distance carriers when you send 
a fax. Rates may vary depending on the time 
and destination. To take advantage of low 
rates, you can store the access codes of long-
distance carriers and credit card numbers as 
Speed Dial numbers. You can store these 
long dialing sequences by dividing them and 
setting them up as separate Speed Dial 
numbers in any combination. You can even 
include manual dialing using the dial pad. 
(uuBasic User’s Guide:  Storing Speed Dial 
numbers )
For example, you might have stored “555“ on 
Speed Dial: 03 and “7000“ on Speed Dial: 02. 
You can use them both to dial “555-7000” if 
you press the following keys:
aPress (Speed Dial ).
bPress aor b to choose  Search.
Press  OK.
cEnter  03.
dPress  aor b to choose  Speed Dial .
Press  OK.
ePress  aor b to choose  Search.
Press  OK.
fEnter  02.
gPress  Black Start  or Color Start .
You will dial “555-7000”. To temporarily change a number, you can 
substitute part of the number with manual 
dialing using the dial pad. For example, to 
change the number to 555-7001 you could 
press (
Speed Dial ), choose Search, 
press  03 and then press  7001 using the dial 
pad.
Note
If you must wait for another dial tone or 
signal at any point in the dialing sequence, 
create a pause in the number by pressing 
Redial/Pause . Each key press adds a 
3.5-second delay.
 
 
						

							Chapter 5
20
Additional ways to 
store numbers
5
Storing Speed Dial numbers 
from Outgoing Calls5
You can also store Speed Dial numbers from 
the Outgoing Call history.
aPress  Redial/Pause .
You can also choose  Outgoing Call 
by pressing  ( FAX).
bPress  aor b to choose the name or 
number you want to store.
Press  OK.
cPress  aor b to choose 
Add to Speed Dial .
Press  OK.
dPress  aor b to choose the 2-digit 
Speed Dial location where you want to 
store the number.
Press  OK.
eDo one of the following:
 Enter the name (up to 16 characters) 
using the dial pad.
Press  OK.
 ( uuBasic User’s Guide:  Entering 
Text )
 To store the number without a name, 
press  OK.
fPress  OK to confirm the fax or 
telephone number.
gPress  aor b to choose  Complete.
Press  OK.
hPress  Stop/Exit.
Storing Speed Dial numbers 
from the Caller ID history5
If you have the Caller ID subscriber service 
from your telephone company, you can also 
store Speed Dial numbers from incoming 
calls in the Caller ID History. (See  Caller ID 
uu page 15.)
aPress  Redial/Pause  and pressl.
You can also choose 
Caller ID hist.  by pressing 
(FAX ).
bPress  aor b to choose the number you 
want to store.
Press  OK.
cPress  aor b to choose 
Add to Speed Dial .
Press  OK.
dPress  aor b to choose the 2-digit 
Speed Dial location where you want to 
store the number.
Press  OK.
eDo one of the following:
 If you want to store the displayed 
name, press  OK.
 Enter the name (up to 16 characters) 
using the dial pad.
Press  OK.
 ( uuBasic User’s Guide:  Entering 
Text )
 To store the number without a name, 
press  OK.
fPress  OK to confirm the fax or 
telephone number.
gPress  aor b to choose  Complete. 
Press  OK.
hPress  Stop/Exit .
 
						

							Dialing and storing numbers21
5
Setting up Groups for 
Broadcasting5
Groups, which can be stored on a Speed Dial 
location, allow you to send the same fax 
message to many fax numbers by pressing 
(Speed Dial ), Search,  OK, the two-digit 
location and  Black Start.
First, youll need to store each fax number in 
a Speed Dial location. 
(uuBasic User’s Guide:  Storing Speed Dial 
numbers ) 
Then you can include them as numbers in the 
Group. Each Group uses up a Speed Dial 
location. You can have up to six Groups, or 
you can assign up to 39 numbers to a large 
Group.
(See  Broadcasting (Black & White only)  
uu page 11.)
aPress (Speed Dial ).
bPress aor b to choose Setup Groups .
Press  OK.
cPress  aor b to choose  GROUP1, 
GROUP2,  GROUP3, GROUP4, GROUP5 or 
GROUP6 for the Group name where you 
will store the fax numbers.
Press  OK.
dPress  aor b to choose the 2-digit 
Speed Dial location where you want to 
store the Group.
Press  OK.
eIf you want to change the Group name, 
press  aor b to choose 
Change Group Name  and press OK.
Then enter the new Group name and 
press  OK.
fPress  aor b to choose  Add Number .
Press  OK.
gTo add numbers to the Group, press 
aor b to choose 
Alphabetical Order  or 
Numerical Order  and press OK. 
Press  aor b to select a number and 
press  OK.
hDo one of the following:
 To add another number to the Group, 
repeat steps f to g.
 If you are finished adding numbers to 
the Group, press  aor b to choose 
Complete.  
Press  OK.
iDo one of the following:
 To store another Group for 
broadcasting, repeat steps c toh.
 To finish storing Groups for 
broadcasting, press  Stop/Exit.
Note
You can print a list of all the Speed Dial 
numbers. Group numbers will be marked 
in the GROUP column. (See  Reports 
uu page 24.)
 
 
						

							Chapter 5
22
Changing a Group name5
aPress ( Speed Dial ).
bPress aor b to choose  Setup Groups .
Press  OK.
cPress  aor b to choose the Group name 
you want to change.
Press  OK.
dPress  aor b to choose 
Change Group Name .
Press  OK.
Note
How to change the stored name or 
number:
If you want to change a character, press 
dor c to position the cursor under the 
character you want to change, and then 
press  Clear. Re-enter the character.
 
eEnter the new name (up to 16 
characters) using the dial pad.
(uuBasic User’s Guide:  Entering Text)
Press  OK.
(For example, type NEW CLIENTS.)
fPress  aor b to choose  Complete.
Press  OK.
gPress  Stop/Exit.
Deleting a Group5
aPress ( Speed Dial ).
bPress aor b to choose  Setup Groups .
Press  OK.
cPress  aor b to choose the Group you 
want to delete.
Press  OK.
dPress  aor b to choose  Delete.
Press  OK.
Press  1 to confirm.
ePress  Stop/Exit .
Deleting a number from a Group5
aPress ( Speed Dial ).
bPress aor b to choose  Setup Groups .
Press  OK.
cPress  aor b to choose the Group you 
want to change.
Press  OK.
dPress  aor b to choose the number you 
want to delete.
Press  OK.
Press  1 to confirm.
ePress  aor b to choose  Complete.
Press  OK.
fPress  Stop/Exit .
 
						

							23
6
6
Fax reports6
Use the Menu keys to set up the 
Transmission Verification Report and the 
Journal Period.
Transmission Verification 
Report6
You can use the Transmission Verification 
Report as proof that you sent a fax. 
(uuBasic User’s Guide:  Transmission 
Verification Report )
Fax Journal (activity report)6
You can set the machine to print a journal at 
specific intervals (every 50 faxes, 6, 12 or 
24 hours, 2 or 7 days). If you set the interval 
to Off , you can still print the report by 
following the steps in  How to print a report 
uu page 24. The factory setting is 
Every 50 Faxes .
aPress Menu.
bPress  aor b to choose  Fax.
Press  OK.
cPress  aor b to choose 
Report Setting .
Press  OK.
dPress  aor b to choose 
Journal Period .
Press  OK.
ePress  aor b to choose an interval.
Press  OK.
If you choose  Every 50 Faxes , go to 
step h.
 6, 12, 24 hours, 2 or 7 days
The machine will print the report at 
the chosen time and then erase all 
jobs from its memory. If the 
machines memory becomes full with 
200 jobs before the time you chose 
has passed, the machine will print 
the Journal early and then erase all 
jobs from the memory. If you want an 
extra report before it is due to print, 
you can print it without erasing the 
jobs from the memory.
 Every 50 Faxes
The machine will print the Journal 
when the machine has stored 
50 jobs.
fEnter the time to start printing in 24-hour 
format.
Press  OK.
(For example: enter 19:45 for 7:45 PM.)
Note
When you set  12h Clock in the 
Date&Time  setting in Initial Setup , 
enter the time in 12-hour format.
 
gIf you chose  Every 7 Days  in stepe, 
press  aor b to display the days of the 
week. Then choose the day you want to 
be the first day of the 7-day countdown. 
Press  OK.
hPress  Stop/Exit .
Printing reports6
 
						

							Chapter 6
24
Reports6
The following reports are available:  Transmission
Prints a Transmission Verification Report 
for your last transmission.
 Quick Dial
Lists names and numbers stored in the 
Speed Dial memory, in alphabetical or 
numerical order.
 Fax Journal
Lists information about the last incoming 
and outgoing faxes. 
(TX: Transmit.) (RX: Receive.)
 User Settings
Lists your settings.
 Network Config
Lists your Network settings.
 WLAN Report
Prints the result of the WLAN connection.
 Caller ID hist.
Lists the available Caller ID information 
about the last 30 received faxes and 
telephone calls.
How to print a report6
aPress  Menu.
bPress  aor b to choose 
Print Reports .
Press  OK.
cPress  aor b to choose the report you 
want.
Press  OK.
d(Quick Dial Only) Press a orb to choose 
Alphabetical Order  or 
Numerical Order . 
Press  OK.
ePress  Black Start .
fPress Stop/Exit .
 
						

							25
7
7
Copy settings7
You can change the copy settings temporarily 
for the next copy.
These settings are temporary. The machine 
returns to its default settings 1 minute after 
copying unless you have set the Mode Timer 
to 30 seconds or less. (See Mode Timer 
uu page 5.)
To change a setting, press  COPY and then 
press  aor b to scroll through the copy 
settings. When the setting you want is 
highlighted, press  OK.
When you are finished choosing settings, 
press  Black Start  or Color Start .
Note
You can save some of the settings that 
you use most often by setting them as 
default. These settings will stay until you 
change them again. (See  Setting your 
changes as the new default  uu page 29.)
 
Stop copying7
To stop copying, press  Stop/Exit.
Changing copy quality7
You can choose from a range of quality. The 
factory setting is Normal.
 Fast
Fast copy speed and lowest amount of ink 
used. Use to save time printing 
documents to be proof-read, large 
documents or many copies.
 Normal
Normal is the recommended mode for 
ordinary printouts. This produces good 
copy quality with good copy speed.
 Best
Use Best mode to copy precise images 
such as photographs. This provides the 
highest resolution and slowest speed.
aPress (COPY ).
bLoad your document.
cEnter the number of copies you want.
dPress aor b to choose  Quality.
Press  OK.
ePress  aor b to choose  Fast, Normal  or 
Best .
Press  OK.
fIf you do not want to change additional 
settings, press  Black Start or 
Color Start .
Making copies7
 
						

							Chapter 7
26
Enlarging or reducing the 
copied image7
You can choose an enlargement or reduction 
ratio. If you choose  Fit to Page, your 
machine will adjust the size automatically to 
the paper size you set.
aPress ( COPY).
bLoad your document.
cEnter the number of copies you want.
dPress aor b to choose 
Enlarge/Reduce .
Press  OK.
ePress  aor b to choose 100%,  Enlarge, 
Reduce,  Fit to Page  or 
Custom(25-400%) .
fDo one of the following:
 If you chose  Enlarge or Reduce, 
press  OK and press  aor b to choose 
the enlargement or reduction ratio 
you want. 
Press  OK.
 If you chose  Custom(25-400%) , 
press  OK and then enter an 
enlargement or reduction ratio from 
25% to  400%. 
Press  OK.
 If you chose  100% or Fit to Page , 
press  OK. Go to step g.
gIf you do not want to change additional 
settings, press  Black Start or 
Color Start .
Note
•Page Layout  is not available with 
Enlarge/Reduce .
• Page Layout  and Sort are not 
available with  Fit to Page .
• Fit to Page  does not work properly 
when the document on the scanner glass 
is skewed more than 3 degrees. Using the 
document guidelines on the left and top, 
place your document in the upper left 
hand corner, with the document face down 
on the scanner glass.
• Fit to Page  is not available when 
using the ADF.
 
198% 4x6 iA4
186% 4x6 iLTR
104% EXEi LTR
100%
97% LTR iA4
93% A4 iLTR
85% LTR iEXE
83% LGL iA4
78% LGL iLTR
46% LTR i4x6
Fit to Page
Custom(25-400%)