Brother MFC 8460N User Manual

Sending a fax
37
5
Overseas mode5
If you are having difficulty sending a fax 
overseas due to a bad connection, then 
turning on the overseas mode may help.
This is a temporary setting, and will only be 
active for your next fax.
aMake sure you are in Fax mode  .
bLoad your document.
cPress Menu, 2, 2, 9. 
22.Setup Send
9.Overseas Mode
aOnbOff
Select 
ab & OK
dPress a or b to select On or Off. 
PressOK.
Delayed faxing5
You can store up to 50 faxes in the memory 
to be sent within a twenty four hour...

Chapter 5
38
Delayed batch transmission5
Before sending the delayed faxes, your 
machine will help you economize by sorting 
all the faxes in the memory by destination and 
scheduled time.
All delayed faxes that are scheduled to be 
sent at the same time to the same fax number 
will be sent as one fax to save transmission 
time.
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 4. 
22.Setup Send
4.Batch TX
a   On
b   Off
Select ab & OK
cPress a or b to choose On (or Off).
PressOK.
dPress Stop/Exit....

Sending a fax
39
5
Sending a fax manually5
Manual transmission5
Manual transmission lets you hear the 
dialing, ringing and fax-receiving tones while 
sending a fax.
aMake sure you are in Fax mode  .
bLoad your document.
cPress Hook and listen for a dial tone.
Or pick up the handset of the external 
phone and listen for a dial tone.
dDial the fax number you want to call.
eWhen you hear the fax tone, press 
Start.
Sending a fax at the end of a 
conversation
5
At the end of a conversation you can send a...

40
6
Choose the correct Receive Mode6
The correct Receive mode is determined by the external devices and telephone subscriber 
services (Voice Mail, Distinctive Ring, etc.) you have (or will be using) on the same line as the 
Brother machine.
Receiving a fax6
Will you be using a Distinctive Ring number for receiving faxes? 
Brother uses the term Distinctive Ring but other telephone companies have other names for this service 
“such as Custom Ringing, RingMaster, Personalized Ring, Teen Ring,...

Receiving a fax
41
6
Using Receive Modes6
Some receive modes answer automatically 
(Fax Only and Fax/Tel). You may want to 
change the ring delay before using these 
modes see page 42.
Fax Only6
Fax only mode will automatically answer 
every call as a fax.
Fax/Tel6
Fax/Tel mode helps you automatically 
manage incoming calls, by recognizing 
whether they are fax or voice calls and 
dealing with them in one of the following 
ways:
„Faxes will be automatically received.
„Voice calls will start the F/T ring...

Chapter 6
42
Receive Mode settings6
Ring Delay6
The ring delay sets the number of times the 
machine rings before it answers in Fax Only 
and Fax/Tel modes.
If you have extension phones on the same 
line as the machine or subscribe to the 
telephone company’s Distinctive Ring 
service, keep the Ring Delay setting of 4. 
(See Operation from extension telephones on 
page 52 and Easy Receive on page 42.)
aMake sure you are in Fax mode  .
bPress Menu, 2, 1, 1. 
21.Setup Receive
1.Ring Delay
a03
b04
Select...

Receiving a fax
43
6
If this feature is set to on, but your machine 
does not connect a fax call when you lift the 
handset of an extension or external phone, 
press the Fax Receive Code l51.
Note
If you use a modem, or send faxes from a 
computer, on the same line and your 
machine intercepts them, set easy receive 
to Off.
 
aMake sure you are in Fax mode  .
bPress Menu, 2, 1, 3. 
21.Setup Receive
3.Easy Receive
aOnbOff
Select 
ab & OK
cPress a or b to select On,or Off.
PressOK.
dPress Stop/Exit....

Chapter 6
44
Additional receiving 
operations
6
Printing a reduced incoming 
fax6
If you choose On, the machine automatically 
reduces each page of an incoming fax to fit on 
one page of A4, Letter, Legal or Folio size 
paper.
The machine calculates the reduction ratio by 
using the page size of the fax and your Paper 
Size setting (Menu, 1, 3).
aMake sure you are in Fax mode  .
bPress Menu, 2, 1, 5.  
21.Setup Receive
5.Auto Reduction
aOn
bOff
Select 
ab & OK
cPress a or b to select On or Off....

Receiving a fax45
6
Setting the Fax Receive 
Stamp6
You can set the machine 
to print the received 
date and time in the top center of each 
received fax page.
aMake sure you are in Fax mode  .
bPress  Menu, 2,  1, 8 . 
21.Setup Receive
  8.Fax Rx Stamp
aOn
bOff
Select 
ab & OK
cPress  a or  b to choose  On (or  Off ). 
Press OK.
dPress  Stop/Exit .
Note
• The received time a nd date will not appear 
when using Internet Fax*. (*MFC-8860DN 
and MFC-8870DW only).
• Make sure you have set the current date...

46
7
Phone line services7
Your machine supports the Caller ID and 
Distinctive Ring subscriber telephone 
services that some telephone companies 
offer.
Features like Voice Mail, Call Waiting, Call 
Waiting/Caller ID, RingMaster, answering 
services, alarm systems or other custom 
features on one phone line may affect the 
way your machine works. If you have Voice 
Mail on your phone line, please read the 
following carefully.
Voice Mail7
If you have Voice Mail on the same telephone 
line as your Brother...