Brother Mfc 790cw User Manual

Receiving a Fax55
6
Using Fax Preview6
When you receive a fax, you will see the pop-
up message on the LCD. (For example: 
New Fax : 02)
aPress Fax Preview .
The LCD will display the new fax list.
Note
You can also see your old fax list by 
pressing the  Old Fax tab on the LCD. 
Press the  New Fax tab to go back to your 
new fax list.
 
bPress  a or  b to display the fax number of 
the fax you want to see.
cPress the fax you want to see.
Note
• If your fax is large there may be a delay  before it is...

Chapter 6
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How to print a fax 6
aPress  Fax Preview .
bPress the fax you want to view.
cPress More.
dPress  (Print).
„ If the fax is multiple pages, go to 
step e.
„ If the fax is a single page it will start 
printing. Go to step f.
eDo one of the following:
„ Press  Print All Pages  to print 
all pages of the fax. Go to step f.
„ Press  Print Current Only  to 
print the displayed page.
„ Press  Print From Current  to 
print the displayed page to the last 
page.
fDo one of the following:
„ To delete...

Receiving a Fax57
6
Additional receiving 
operations
6
Printing a reduced incoming 
fax6
If you choose On, the machine automatically 
reduces each page of an incoming fax to fit on 
one page of Letter, Legal or A4 size paper. 
The machine calculates the reduction ratio by 
using the page size of the fax and your Paper 
Size setting. (See  Paper Size on page 26.)
aPress MENU.
bPress  aor b to display  Fax.
cPress  Fax.
dPress  aor b to display 
Setup Receive .
ePress Setup Receive .
fPress aor b to...

Chapter 6
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Printing a fax from the 
memory6
If you have chosen paging or fax storage, you 
can still print a fax from the memory when you 
are at your machine. (See  Memory Receive 
(Black&White only)  on page 50.)
aPress MENU.
bPress  aor b to display  Fax.
cPress  Fax.
dPress  Print Fax .
ePress Black Start .
fPress Stop/Exit .
Note
When you print a fax from the memory, the 
fax data will be erased.
 
Remote Retrieval6
You can call your machine from any touch 
tone telephone or fax machine, then use...

Receiving a Fax59
6
Using your Remote Access 
Code6
aDial your fax number from a touch tone 
telephone or another fax machine.
bWhen your machine answers, enter 
your remote access code (3 digits 
followed by 
l) at once.
cThe machine signals if it has received 
messages:
„ 1 long beep — Fax messages
„ 2 long beeps — Voice messages
„ 3 long beeps — Fax & Voice 
messages
„ No beeps — No messages
dWhen the machine gives two short 
beeps, enter a command.
The machine will hang up if you wait 
longer than...

Chapter 6
60
Remote Fax commands6
Follow the commands below to access features when you are away from the machine. When you 
call the machine and enter your remote access code (3 digits followed by  l), the system will give 
two short beeps and you must enter a remote command.
Remote commandsOperation details
91 Playing Voice messages After one long beep, the machine plays the ICM.
1 Repeat or Skip Backward Press  1 while listening to an ICM to repeat it. If you press  1 
before a message, you will hear...

Receiving a Fax61
6
98 Change the Receive Mode1 Msg Ctr If you hear one long beep, your change has been accepted.
2 Fax/Tel
3 Fax Only
90 Exit Pressing 9 0  allows you to exit remote retrieval. Wait for the 
long beep, then replace the handset.
Remote commandsOperation details
 

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Retrieving fax messages6
You can call your machine from any touch 
tone telephone and have your fax messages 
sent to a machine. Before you use this 
feature, you have to turn on Fax Storage.
aDial your fax number.
bWhen your machine answers, enter 
your remote access code (3 digits 
followed by  l) at once. If you hear one 
long beep, you have messages.
cWhen you hear two short beeps, 
press 962.
dWait for the long beep, enter the number 
(up to 20 digits) of the remote fax 
machine you...

63
7
7
Voice operations7
Voice calls can be made either with the 
handset (MFC-790CW), the cordless handset 
(MFC-990CW), the speaker phone, or an 
external telephone, by dialing manually, or by 
using Quick Dial numbers.
Note
If you have the MFC-990CW, please see the 
Digital Cordless Handset BCL-D60 User’s 
Guide.
 
Making a telephone call7
aDo one of the following:„  (MFC-790CW) Pick up the handset 
or press  Speaker Phone .
„  (MFC-990CW) Pick up the cordless 
handset and press 
(Talk ) or press...

Chapter 7
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For MFC-990CW7
aIf you answered by pressing 
Speaker Phone  on the machine, press 
Hold/Intercom  on the machine to put a 
call on Hold.
bTo release the call from Hold, press 
Speaker Phone  on the machine.
Note
You can pick up an extension telephone 
and continue speaking without releasing 
the call from Hold on the machine.
 
Tone or Pulse 
(Canada only)7
If you have a Pulse dialing service, but need 
to send Tone signals (for example, for 
telephone banking), follow the instructions...