Brother Mfc 7860dw User Manual

							Dialling and storing numbers
35
5
dPress aorb to select one of the 
following:
Fax/IFAX
Email Color PDF 
Email Color JPG 
Email Color XPS 
Email Gray PDF 
Email Gray JPG 
Email Gray XPS 
Email B&W PDF 
Email B&W TIFF
Press OK.
eTo add One Touch or Speed Dial 
numbers follow the instructions below:
For One Touch numbers, press the 
One Touch keys one after the other.
For Speed Dial numbers, press   
(Address Book) and then enter the 
three-digit Speed Dial location.
The LCD will display your chosen 
One Touch numbers with a l and 
Speed Dial numbers with a # (for 
example l006, #009).
Note
When you include E-mail numbers all the 
other numbers in the Group must be E-
mail numbers.
 
fPress OK when you have finished 
adding numbers.
gDo one of the following:
Enter the name using the dial pad 
(up to 15 characters). Use the chart 
on Entering text in Appendix C of the 
Basic Users Guide to help you enter 
letters.
Press OK.
Press OK to store the Group without 
a name.
hTo choose the fax/scan resolution for 
the Group number, go to the appropriate 
next step, as shown in the following 
table.
iPress aorb to select Std, Fine, 
S.Fine1 or Photo.
Press OK, and then go to step n.
1S.Fine does not appear if you added an E-mail
address at step e.
jPress aorb to select 100dpi, 200dpi, 
300dpi or 600dpi.
Press OK.
If you chose Email Color PDF, go 
to step m.
If you chose Email Color JPG or 
Email Color XPS, go to step n.
kPress aorb to select 100dpi, 200dpi 
or 300dpi.
Press OK.
If you chose Email Gray PDF, go 
to step m.
If you chose Email Gray JPG or 
Email Gray XPS, go to step n.
Option selected in 
step dGo to step
Fax/IFAXi
Email Color PDFj
Email Color JPG
Email Color XPS
Email Gray PDFk
Email Gray JPG
Email Gray XPS
Email B&W PDFl
Email B&W TIFF
 
						

							Chapter 5
36
lPress aorb to select 200dpi or 
200x100dpi.
Press OK.
If you chose Email B&W PDF, go to 
step m.
If you chose Email B&W TIFF, go 
to step n.
mSelect the PDF type from PDF or SPDF 
(Secure PDF) that will be used to send 
to your PC.
Press OK and then go to step n.
nPress Stop/Exit.
Note
• When you do a broadcast and you have 
saved a scan profile along with the 
number or E-mail address, the scan profile 
of the One-Touch, Speed-Dial or Group 
number you chose first will be applied to 
the broadcast.
• For details about the file format, see the 
Software User’s Guide.
• If you have selected Fax/IFAX in step d 
and added One-Touch or Speed-Dial 
numbers that are stored as IFax, you 
cannot select S.Fine.
 
Changing Group numbers5
If you try to change a Group number, the LCD 
will show the name or number already stored 
there.
aPress Menu, 2, 3, 3. 
Address Book
3.Setup Groups
bChoose the One Touch key or Speed 
Dial number where the Group number is 
stored.
Do one of the following:
Press the One Touch key.
Press  (Address Book) and then 
enter the three-digit Speed Dial 
number.
Press OK.
Note
If the Group number you are trying to 
change has been set to a fax forwarding 
number, the LCD will ask you if you want 
to change the name or number.
 
cDo one of the following:
To change the stored Group 
information, press 1. Go to step d.
To exit without making a change, 
press Stop/Exit.
 
G01:*001*002#001
1.Change 2.Clear
dAdd or delete One Touch or Speed Dial 
numbers by following the instructions 
below:
To add One Touch numbers, 
pressdorc to position the cursor 
just after the last number. Then press 
the additional One Touch key.
 
						

							Dialling and storing numbers
37
5
To add Speed Dial numbers, 
pressdorc to position the cursor 
just after the last number. Then press 
 (Address Book) and then enter 
the additional three-digit Speed Dial 
number.
To delete One Touch or Speed Dial 
numbers, press dorc to position the 
cursor under the number you want to 
delete, and then press Clear.
Press OK.
eEdit the name by the following 
instruction. When you finished editing 
the name, press OK.
To edit the name, press dorc to 
position the cursor under the 
character you want to change. Then 
press Clear to delete it, and enter the 
correct character using the dial pad.
When you have finished editing, 
press OK.
fIf you want to change the fax resolution 
along with the number, press aorb to 
choose the resolution you want.
Press OK.
gPress Stop/Exit.
If you downloaded IFAX and E-mail 
options 
(MFC-7460DN and MFC-7860DW)
5
If you try to change a Group number, the LCD 
will show the name or number already stored 
there.
aPress Menu, 2, 3, 3. 
Address Book
3.Setup Groups
bChoose the One Touch key or Speed 
Dial number to where the Group number 
has been stored.
Do one of the following:
Press the One Touch key.
Press  (Address Book) and then 
enter the three-digit Speed Dial 
number.
Press OK.
Note
If the Group number you are trying to 
change has been set to a fax forwarding 
number, the LCD will ask you if you want 
to change the name or number.
 
cDo one of the following:
To change the stored Group 
information, press 1. 
Go to step d.
To exit without making a change, 
press Stop/Exit.
 
G01:*001*002#001
1.Change 2.Clear
dPress aorb to select one of the 
following:
Fax/IFAX
Email Color PDF 
Email Color JPG 
Email Color XPS 
Email Gray PDF 
Email Gray JPG 
Email Gray XPS 
Email B&W PDF 
Email B&W TIFF
Press OK.
 
						

							Chapter 5
38
eAdd or delete One Touch or Speed Dial 
numbers by following the instructions 
below:
To add One Touch numbers, 
pressdorc to position the cursor 
just after the last number. Then press 
the One Touch key of the number 
you want to add.
To add Speed Dial numbers, 
pressdorc to position the cursor 
just after the last number. Then press 
 (Address Book) and enter the 
three-digit Speed Dial location of the 
number you want to add.
To delete One Touch or Speed Dial 
numbers, press dorc to position the 
cursor under the number you want to 
delete, and then press Clear.
Press OK.
fEdit the name as follows:
To edit the name, press dorc to 
position the cursor under the 
character you want to change. Then 
press Clear to delete it, and enter the 
correct character using the dial pad.
When you have finished editing, 
press OK.
gIf you want to change the fax resolution 
for the Group, press aorb to choose the 
resolution you want.
Press OK. For details, follow the 
directions beginning with step h in 
Options for Setting Up Groups. (See 
Options for Setting Up Groups 
on page 34.)
hPress Stop/Exit.
Deleting Group numbers5
If you try to delete a Group number, the LCD 
will show the stored Group name or number.
aPress Menu, 2, 3, 3. 
Address Book
3.Setup Groups
bChoose the One Touch key or Speed 
Dial number where the Group is stored.
Do one of the following:
Press the One Touch key.
Press  (Address Book) and then 
enter the three-digit Speed Dial 
number.
Press OK.
Note
If the One Touch or Speed Dial number 
you are trying to delete has been set to a 
fax forwarding number, the LCD will ask 
you if you want to change the name or 
number.
 
cTo delete the Group, press 2. 
G01:*001*002#001
1.Change 2.Clear
dDo one of the following:
To delete the Group, press 1.
To exit without deleting the Group, 
press 2.
 
Erase This Data?
1.Yes 2.No
ePress Stop/Exit.
 
						

							39
6
6
Fax reports6
Some fax reports (transmission verification 
and fax journal) can be printed automatically 
and manually.
Transmission verification 
report6
You can use the Transmission Verification 
Report as proof that you sent a fax. (For 
details about how to set up the type of report 
you want, see Transmission Verification 
Report in Chapter 4 of the Basic Users 
Guide.)
Fax Journal6
You can set the machine to print a fax journal 
(activity report) at specific intervals (every 
50 faxes, 6, 12 or 24 hours, 2 or 7 days). The 
default setting is Every 50 Faxes, this 
means that your machine will print the journal 
when the machine has stored 50 jobs.
If you set the interval to Off, you can still print 
the report by following the steps on the next 
page.
aPress Menu, 2, 4, 2.
bPress aorb to choose an interval.
PressOK.
If you choose 7 days, you will be asked 
to choose a day when you want the 
7 day countdown to begin.
If you choose Every 50 Faxes, the 
LCD shows Accepted. Then go to 
stepd.
cEnter the time to begin printing, in 
24 hour format.
For example: enter 19:45 for 7:45 PM.
PressOK.
dPress Stop/Exit.If you choose 6, 12, 24 hours, 2 or 7 days, the 
machine will print the report at the selected 
time and then erase all jobs from its memory. 
If the machine’s memory becomes full with 
200 jobs before the time you chose has 
passed, the machine will print the journal 
early and then erase all jobs from memory.
If you want an extra report before it is due to 
print, you can print it manually without erasing 
the jobs from memory.
Printing reports6
 
						

							Chapter 6
40
Reports6
The following reports are available:
1XMIT Verify
Displays the Transmission Verification 
Report for your last outgoing 200 faxes 
and prints the last report.
2Help List
Prints a list of commonly used functions to 
help you program your machine.
3Tel Index List
Prints a list of names and numbers stored 
in the One Touch and Speed Dial memory 
in numerical or alphabetical order.
4Fax Journal
Prints a list of information about your last 
200 incoming and outgoing faxes. 
(TX: transmit.) (RX: receive.)
5User Settings
Print a list of your current settings.
6Network Config
Lists your network settings.
7Order Form
You can print an accessories order form to 
fill out and send to your Brother dealer.
8WLAN Report (MFC-7860DW)
Prints the result of wireless LAN 
connectivity diagnosis.
How to print a report6
aFor MFC-7360N and MFC-7460DN, 
press Menu, 4. 
For MFC-7860DW, press Menu, 5.
bDo one of the following:
Press aorb to choose the report you 
want.
PressOK.
Enter the number of the report you 
want to print. For example, press 2 to 
print the Help List.
cPress Start.
dPress Stop/Exit.
 
						

							41
7
7
Copy settings7
When you want to quickly change the copy 
settings temporarily for the next copy, use the 
temporary COPY keys. You can use different 
combinations.
MFC-7360N
 7
MFC-7460DN and MFC-7860DW 7
The machine returns to its default settings 
one minute after copying, unless you have 
set the Mode Timer to 30 seconds or less. 
(See Mode Timer on page 4.)
To change a setting, press the temporary 
COPY keys. You can use Options, 
Enlarge/Reduce or Duplex
1.
When you are finished choosing settings, 
press Start.
1For MFC-7460DN and MFC-7860DW
Stop copying7
To stop copying, press Stop/Exit.
Enlarging or reducing the 
image copied7
You can choose the following enlargement or 
reduction ratios:
* The factory setting is shown in Bold with an 
asterisk.
Auto sets the machine to calculate the 
reduction ratio that best fits the size of paper.
Auto is only available when using the ADF.
Custom(25-400%) allows you to enter a 
ratio from 25% to 400%.
Making copies7
Press
 
100%*
97% LTRiA4
94% A4iLTR
91% Full Page
85% LTRiEXE
83%
78%
70% A4iA5
50%
Custom(25-400%)
Auto
200%
141% A5iA4
104% EXEiLTR
 
						

							Chapter 7
42
To enlarge or reduce the next copy follow the 
instructions below:
aMake sure you are in Copy mode  .
bLoad your document.
cUse the dial pad to enter the number of 
copies (up to 99).
dPress Enlarge/Reduce.
eDo one of the following:
Press aorb to choose the 
enlargement or reduction ratio you 
want.
Press OK.
Press aorb to choose Custom(25-
400%).
Press OK.
Use the dial pad to enter an 
enlargement or reduction ratio from 
25% to 400%. (For example, press 
53 to enter 53%.)
Press OK.
fPress Start.
Note
Page Layout Options 2in1(P), 2in1(L), 
2in1(ID), 4in1(P) and 4in1(L) are not 
available with Enlarge/Reduce.
 
 
						

							Making copies
43
7
Using the Options key7
Make sure you are in Copy mode. Use the Options key to quickly set the following copy settings 
temporarily for the next copy.
Press
 
Menu selections Options Page
Press a or b, then press OK
 
Press a, b, d or c, then press OK
 
QualityAuto*
Text
Photo
Graph44
Stack/Sort
(Appears when the document is 
in the ADF)Stack*
Sort44
Brightness -onnnn+
-nonnn+
-nnonn+*
-nnnon+
-nnnno+45
Contrast -onnnn+
-nonnn+
-nnonn+*
-nnnon+
-nnnno+44
Page LayoutOff(1 in 1)*
2 in 1 (P)
2 in 1 (L)
2 in 1 (ID)
4 in 1 (P)
4 in 1 (L)45
The factory settings are shown in Bold with an asterisk.
 
						

							Chapter 7
44
Improving copy quality7
You can choose from a range of quality 
settings. The default setting is Auto.
Auto
Auto is the recommended mode for 
ordinary printouts. Suitable for documents 
that contain both text and photographs.
Text
Suitable for documents containing mainly 
text.
Photo
Better copy quality for photographs.
Graph
Suitable for copying receipts.
To temporarily change the quality setting, 
follow the steps below:
aMake sure you are in Copy mode  .
bLoad your document.
cUse the dial pad to enter the number of 
copies (up to 99).
dPress Options.
Press aorb to choose Quality.
Press OK.
ePress aorb to choose Auto, Text, 
Photo or Graph.
Press OK.
fPress Start.
To change the default setting, follow the 
steps below:
aPress Menu, 3, 1.
bPress aorb to choose the copy quality.
Press OK.
cPress Stop/Exit.
Sorting copies using the ADF7
You can sort multiple copies. Pages will be 
stacked in the order 1 2 3, 1 2 3, 1 2 3, and so 
on.
aMake sure you are in Copy mode  .
bLoad your document in the ADF.
cUse the dial pad to enter the number of 
copies (up to 99).
dPress Options. 
Press aorb to choose Stack/Sort.
Press OK.
ePress aorb to choose Sort.
Press OK.
fPress Start.
Adjusting Contrast and 
Brightness7
Contrast7
Adjust the contrast to help an image look 
sharper and more vivid.
To temporarily change the contrast setting, 
follow the steps below:
aMake sure you are in Copy mode  .
bLoad your document.
cUse the dial pad to enter the number of 
copies (up to 99).
dPress Options.
Press aorb to choose Contrast.
Press OK.
ePress dorc to increase or decrease the 
contrast.
Press OK.
fPress Start.