Brother Mfc 7860dw User Manual

							Sending a fax
15
3
Real Time Transmission3
When you are sending a fax, the machine will 
scan the documents into the memory before 
sending it. Then, as soon as the telephone 
line is free, the machine will start dialling and 
sending.
Sometimes, you may want to send an 
important document immediately, without 
waiting for memory transmission. You can set 
Real Time TX to On for all documents or 
Next Fax:On for the next fax only.
Note
• If the memory is full and you are sending a 
fax from the ADF, the machine will send 
the document in real time (even if 
Real Time TX is set to Off). If the memory 
is full, faxes from the scanner glass cannot 
be sent until you clear some of the 
memory.
• In Real Time Transmission, the automatic 
redial feature does not work when using 
the scanner glass.
 
Sending in real time for all faxes3
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 5.
cPress aorb to choose On.
Press OK.
Sending in real time for the next fax 
only
3
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 5.
cPress aorb to choose Next Fax:On.
Press OK.
Not sending in real time for the next 
fax only
3
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 5.
cPress aorb to choose Next Fax:Off.
Press OK.
Overseas Mode3
If you are having difficulty sending a fax 
overseas due to a bad connection, then 
turning on Overseas Mode may help.
This is a temporary setting, and will only be 
active for your next fax.
aMake sure you are in Fax mode  .
bLoad your document.
cPress Menu, 2, 2, 9.
dPress aorb to choose On or Off.
Press OK.
Delayed Fax3
You can store up to 50 faxes in the memory 
to be sent within a twenty four hour period.
aMake sure you are in Fax mode  .
bLoad your document.
cPress Menu, 2, 2, 3.
dEnter the time you want the fax to be 
sent (in 24-hour format).
(For example, enter 19:45 for 7:45 PM.)
Press OK.
Note
The number of pages you can scan into 
the memory depends on the amount of 
data printed on each page.
 
 
						

							Chapter 3
16
Delayed batch transmission3
Before sending the delayed faxes, your 
machine will help you economize by sorting 
all the faxes in the memory by destination and 
scheduled time.
All delayed faxes that are scheduled to be 
sent at the same time to the same fax number 
will be sent as one fax to save transmission 
time.
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 4.
cPress aorb to choose On or Off.
Press OK.
dPress Stop/Exit.
Checking and cancelling 
waiting jobs3
Check which jobs are still waiting in the 
memory to be sent. If there are no jobs, the 
LCD will show No Jobs Waiting. You can 
cancel a fax job that is stored and waiting in 
the memory.
aPress Menu, 2, 7.
The number of jobs still to be sent will be 
displayed.
bPress aorb to scroll through the waiting 
jobs and press the job you want to 
cancel. Press OK.
cDo one of the following:
To cancel the job, press 1.
To exit without cancelling, press 2.
dWhen you have finished, press 
Stop/Exit.
Electronic cover page3
This feature will not work unless you have 
already programmed your Station ID. (See 
the Quick Setup Guide.)
You can automatically send a cover page 
with every fax. Your cover page includes your 
Station ID, a comment, and the name (or 
number) stored in the One Touch or Speed 
Dial memory.
By choosing Next Fax:On you can also 
display the number of pages on the cover 
page.
You can choose one of the following preset 
comments.
1.Comment Off
2.Please Call
3.Urgent
4.Confidential
Instead of using one of the preset comments, 
you can enter two personal messages of your 
own, up to 27 characters long. Use the chart 
on Entering text in Appendix C of the Basic 
Users Guide for help entering characters.
(See Composing your own comments 
on page 16.)
5.(User Defined)
6.(User Defined)
Composing your own comments3
You can set up two comments of your own.
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 8.
cPress aorb to choose 5. or 6. to store 
your own comment.
Press OK.
dEnter your own comment using the dial 
pad.
Press OK.
 
						

							Sending a fax
17
3
Use the chart on Entering text in Appendix C 
of the Basic Users Guide for help entering 
characters.
Send a cover page for the next fax3
If you want to send a cover page only for the 
next fax, your machine will ask you to enter 
the number of pages you are sending so it 
can be printed on the cover page.
aMake sure you are in Fax mode  .
bLoad your document.
cPress Menu, 2, 2, 7.
dPress aorb to choose Next Fax:On 
(or Next Fax:Off).
Press OK.
ePress aorb to choose a comment.
Press OK.
fEnter two digits to show the number of 
pages you are sending.
Press OK.
For example, enter 0, 2 for 2 pages or 
0,0 to leave the number of pages blank. 
If you make a mistake, press d or Clear 
to back up and re-enter the number of 
pages.
Send a cover page for all faxes3
You can set the machine to send a cover 
page whenever you send a fax.
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 7.
cPress aorb to choose On (or Off).
Press OK.
dPress aorb to choose a comment.
Press OK.
Using a printed cover page3
If you want to use a printed cover page that 
you can write on, you can print the sample 
page and attach it to your fax.
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 7.
cPress aorb to choose Print Sample.
Press OK.
dPress Start.
eAfter the machine prints a copy of your 
cover page, press Stop/Exit.
 
						

							Chapter 3
18
Polling overview3
Polling lets you set up your machine so other 
people can receive faxes from you, but they 
pay for the call. It also lets you call somebody 
else’s fax machine and receive a fax from it, 
so you pay for the call. The polling feature 
needs to be set up on both machines for this 
to work. Not all fax machines support polling.
Polled transmit3
Polled transmit lets you set up your machine 
to wait with a document so another fax 
machine can call and retrieve it.
Setup for polled transmit3
aMake sure you are in Fax mode  .
bLoad your document.
cPress Menu, 2, 2, 6.
dPress aorb to choose Standard.
PressOK.
ePress 2 to choose 2.No if you do not 
want to enter more settings when the 
LCD asks you the following message:
 
Next
1.Yes 2.No
fPress Start.
gIf you are using the scanner glass, the 
LCD will prompt you to choose one of 
the options below:
 
Next Page?
1.Yes 2.No(Send)
Press 1 to send another page. 
Go to steph.
Press 2 or Start to send the 
document.
hPlace the next page on the scanner 
glass, pressOK. Repeat stepsf and 
g for each additional page.
The document will be stored in memory 
and wait to be polled.
Note
The document will be stored and can be 
retrieved from any other fax machine until 
you delete the fax from memory.
To delete the fax from memory, press 
Menu, 2, 7. (See Checking and cancelling 
waiting jobs on page 16.)
 
Setup for polled transmit with a secure 
code
3
Secure polling lets you restrict who can get 
the documents you set up to be polled. 
Secure polling only works with Brother fax 
machines. If another person wants to retrieve 
a fax from your machine they will have to 
enter the secure code.
aMake sure you are in Fax mode  .
bLoad your document.
cPress Menu, 2, 2, 6.
dPress aorb to choose Secure.
Press OK.
eEnter a four-digit number.
PressOK.
fPress 2 to choose 2.No if you do not 
want to enter more settings when the 
LCD asks you the following message:
 
Next
1.Yes 2.No
gPress Start.
 
						

							Sending a fax
19
3
hIf you use the scanner glass, the LCD 
will prompt you to choose one of the 
options below:
 
Next Page?
1.Yes 2.No(Send)
Press 1 to send another page.
Go to stepi.
Press 2 or Start to send the 
document.
iPlace the next page on the scanner 
glass, press OK. Repeat stepsh and 
i for each additional page.
Your machine will automatically send 
the fax.
 
						

							20
4
Remote Fax Options4
Remote Fax Options let you receive faxes 
while you are away from the machine.
You can use only one Remote Fax Option at 
a time.
Fax Forwarding4
The Fax Forwarding feature lets you 
automatically forward your received faxes to 
another machine. If you choose Backup Print 
On, the machine will also print the fax.
aPress Menu, 2, 5, 1.
bPress aorb to choose Fax Forward.
PressOK.
The LCD will ask you to enter the fax 
number you want your faxes to be 
forwarded to.
cEnter the forwarding number (up to 20 
digits).
PressOK.
Note
• If you store a Group on a One Touch key 
or a Speed Dial location, the faxes will be 
forwarded to multiple fax numbers.
• You can also enter an E-mail address if 
your machine has been configured for the 
Internet Fax feature. (For details about 
Internet Fax, see the Network User’s 
Guide. For information about Fax Forward 
to E-mail, see the Brother Solutions 
Center at http://solutions.brother.com/.)
 
dPress aorb to choose On or Off.
Press OK.
 
Backup Print
On
ePress Stop/Exit.
IMPORTANT
If you choose Backup Print On, the 
machine will also print the fax at your 
machine so you will have a copy. This is a 
safety feature in case if there is a power 
failure before the fax is forwarded or a 
problem at the receiving machine. 
(For MFC-7360N and MFC-7460DN ) 
The faxes stored in the machine’s memory 
will be deleted.
 
Fax Storage4
The Fax Storage feature lets you store your 
received faxes in the machine’s memory. You 
can retrieve stored fax messages from a fax 
machine at another location using the remote 
retrieval commands. (See Retrieving fax 
messages on page 23.) Your machine will 
automatically print a copy of the stored fax.
aPress Menu, 2, 5, 1.
bPress aorb to choose Fax Storage.
PressOK.
cPress Stop/Exit.
PC-Fax Receive4
If you turn on the PC-Fax Receive feature 
your machine will store received faxes in 
memory and send them to your PC 
automatically. You can then use your PC to 
view and store these faxes.
Even if you have turned off your PC (at night 
or the weekend, for example), your machine 
will receive and store your faxes in its 
memory. The LCD will show the number of 
stored faxes received, for example: PC Fax 
Msg:001.
Receiving a fax4
 
						

							Receiving a fax
21
4
When you start your PC and the PC-Fax 
Receiving software runs, your machine 
transfers your faxes to your PC automatically.
To transfer the received faxes to your PC you 
must have the PC-FAX Receiving software 
running on your PC. (For details, see PC-FAX 
receiving in the Software User’s Guide.)
aPress Menu, 2, 5, 1.
bPress aorb to choose PC Fax 
Receive.
PressOK.
cThe LCD shows a reminder to start the 
PC-FAX Receive program on your 
computer. If you have started the 
PC-FAX Receive program, press OK. If 
you have not started the PC-FAX 
Receive program, see PC-FAX 
receiving in the Software User’s Guide.
dPress aorb to choose  or your 
computer name if the machine is 
connected to a network.
PressOK.
ePress aorb to choose On or Off. 
Backup Print
Off
PressOK.
fPress Stop/Exit.
IMPORTANT
If you choose Backup Print On, the 
machine will also print the fax at your 
machine so you will have a copy. This is a 
safety feature in case if there is a power 
failure before the fax is forwarded or a 
problem at the receiving machine. 
(For MFC-7360N and MFC-7460DN ) 
The faxes stored in the machine’s memory 
will be deleted.
 
Note
• Before you can set up PC-Fax Receive 
you must install the MFL-Pro Suite 
software on your PC. Make sure your PC 
is connected and turned on. (For details, 
see PC-FAX receiving in the Software 
User’s Guide.)
• If your machine has a problem and is 
unable to print faxes in memory, you can 
use this setting to transfer your faxes to a 
PC. (For details, see Error and 
maintenance messages in Appendix B of 
the Basic Users Guide.)
• PC-Fax Receive is not supported in Mac 
OS. (See PC-FAX receiving in the 
Software User’s Guide.) 
 
 
						

							Chapter 4
22
Changing Remote Fax 
Options4
If received faxes are left in your machine’s 
memory when you change to another 
Remote Fax Option, the LCD will ask you the 
following message:
 
Erase All Doc?
1.Yes 2.No
 
Print All Fax?
1.Yes 2.No
If you press 1, faxes in the memory will be 
erased or printed before the setting 
changes. If a backup copy has already 
been printed it will not be printed again.
If you press 2, faxes in the memory will not 
be erased or printed and the setting will be 
unchanged.
If received faxes are left in the machine’s 
memory when you change to PC Fax 
Receive from another remote fax option 
(Fax Forward or Fax Storage), the LCD 
will ask you the following message:
 
Send Fax to PC?
1.Yes 2.No
If you press 1, faxes in the memory will be 
sent to your PC before the setting 
changes. 
If you press 2, faxes in the memory will not 
be erased or transferred to your PC and 
the setting will be unchanged.
IMPORTANT
If you choose Backup Print On, the 
machine will also print the fax at your 
machine so you will have a copy. This is a 
safety feature in case if there is a power 
failure before the fax is forwarded or a 
problem at the receiving machine. 
(For MFC-7360N and MFC-7460DN ) 
The faxes stored in the machine’s memory 
will be deleted.
 
Turning off Remote Fax Options4
aPress Menu, 2, 5, 1.
bPress aorb to choose Off.
PressOK.
Note
The LCD will give you options if there are 
received faxes still in your machine’s 
memory. (See Changing Remote Fax 
Options on page 22.)
 
cPress Stop/Exit.
or
 
						

							Receiving a fax
23
4
Remote retrieval4
The remote retrieval feature lets you retrieve 
your stored fax messages when you are not 
at the machine. You can call your machine 
from any touch tone phone or fax machine, 
then use the Remote Access Code to retrieve 
your messages.
Setting a Remote Access Code4
The Remote Access Code feature lets you 
access the remote retrieval features when 
you are away from your machine. Before you 
use the remote access and retrieval features, 
you have to set up your own code. The 
default code is an inactive code: – – –l.
aPress Menu, 2, 5, 2. 
Remote Fax Opt
2.Remote Access
bEnter a three-digit code using the 
numbers 0 – 9, l or #.
PressOK.
cPress Stop/Exit.
Note
DO NOT use the same code used for your 
Remote Activation code (l51) or Remote 
Deactivation code (#51).(See Using 
Remote Codes in Chapter 6 of the Basic 
Users Guide.)
 
You can change your code at any time. If you 
want to make your code inactive, press Clear 
and OK in b to restore the default setting – – 
–l.
Using your Remote Access Code4
aDial your fax number from a telephone 
or another fax machine using touch 
tone.
bWhen your machine answers, 
immediately enter your Remote Access 
Code.
cThe machine signals if it has received 
messages:
No beeps
No messages received.
1 long beep
Fax message received.
dThe machine gives two short beeps to 
tell you to enter a command. The 
machine will hang up if you wait longer 
than 30 seconds before entering a 
command. If you enter an invalid 
command the machine will beep three 
times.
ePress 9 0 to reset the machine when you 
have finished.
fHang up.
Note
If your machine is set to Manual mode, 
you can still access the remote retrieval 
features. Dial the fax number as normal 
and let the machine ring. After 
100 seconds you will hear a long beep to 
tell you to enter the remote access code. 
You will then have 30seconds to enter the 
code.
 
Retrieving fax messages4
aDial your fax number from a telephone 
or another fax machine using touch 
tone.
bWhen your machine answers, 
immediately enter your Remote Access 
Code (3 digits followed by l). If you hear 
one long beep, you have messages.
cWhen you hear two short beeps, use the 
dial pad to press 9 6 2.
 
						

							Chapter 4
24
dWait for a long beep, and then use the 
dial pad to enter the number of the 
remote fax machine where you want 
your fax messages sent, followed by ## 
(up to 20 digits).
eHang up after you hear your machine 
beep. Your machine will call the other 
machine, which will then print your fax 
messages.
Note
You can insert a pause in a fax number by 
using the # key.
 
Changing the Fax Forwarding number4
You can change the default setting of your fax 
forwarding number from another telephone or 
fax machine using touch tone.
aDial your fax number from a telephone 
or another fax machine using touch 
tone.
bWhen your machine answers, enter 
your Remote Access Code (3 digits 
followed by l). If you hear one long 
beep, you have messages.
cWhen you hear two short beeps, use the 
dial pad to press 9 5 4.
dWait for a long beep, and then use the 
dial pad to enter the new number of the 
remote fax machine where you want 
your fax messages forwarded followed 
by ## (up to 20 digits).
ePress 9 0 to reset the machine when you 
have finished.
fHang up after you hear your machine 
beep.
Note
You can insert a pause in a fax number by 
using the # key.