Brother Mfc 7220 User Manual

Chapter 3
3 - 7
Broadcasting
Broadcasting is when the same fax message 
is automatically sent to more than one fax 
number. You can include Groups, 
One-Touch, Speed-Dial numbers and up to 
50 manually dialed numbers in the same 
broadcast. 
Press  Menu/Set  between each of the 
numbers. Use  Search/Speed Dial  to help 
you choose the numbers easily. (To set up 
Group dial numbers, see  Setting up Groups 
for Broadcasting  on page 5-3.)
After the broadcast is finished, a Broadcast 
Report will be...

Setup Send3 - 8
3
Checking job status
Check which jobs are still waiting in the 
memory to be sent. (If there are no jobs, the 
LCD shows 
No Jobs Waiting.)
1Press Menu/Set , 2, 6.
2If you have more than one job waiting, 
press 
▲ or ▼ to scroll through the list.
3Press  Stop/Exit .
Canceling a fax in progress
If you want to cancel a fax, while the machine 
is scanning, dialing or sending it, press 
Stop/Exit.
Canceling a scheduled job
You can cancel a fax job that is stored and 
waiting in the memory....

Chapter 3
3 - 9
Advanced sending 
operations
Composing the electronic 
Cover Page
The Cover Page is sent to the receiving 
party’s machine. Your Cover Page includes 
the name stored in the One-Touch or 
Speed-Dial memory. If you are dialing 
manually, the name is left blank.
The Cover Page shows your Station ID and 
the number of pages you’re sending. (See 
Setting the Station ID  on page 2-2.) If you 
have Cover Page set to 
On for all faxes 
( Menu/Set , 2, 2, 7), the number of pages is 
not shown on...

Setup Send3 - 10
3
5Press ▲ or ▼ to select one of the 
standard or your own comments.
Press  Menu/Set .
6Enter two digits to show the number of 
pages you are sending.
Press Menu/Set .
(For example, press  0, 2  for 2 pages or 
enter  0 0  to leave the number of pages 
blank. If you make a mistake, press   
to back up and re-enter the number of 
pages.)
Send a cover page for all faxes
If you have not yet set your Station ID this 
feature will not work. Make sure you have 
programmed the Station ID...

Chapter 3
3 - 11
Delayed Fax 
During the day you can store up to 50 faxes 
in the memory to be sent within 24 hours. 
These faxes will be sent at the time of day you 
enter in Step 4.
1If it is not illuminated in green, press   (Fax ).
2Load your document.
3Press  Menu/Set , 2,  2, 3.
4Press  Menu/Set  to accept the displayed 
time.
— OR —
Enter the time you want the fax to be 
sent (in 24-hour format).
(For example, enter 19:45 for 7:45 PM.)
Press  Menu/Set .
5Press 1 to leave the paper document...

Setup Send3 - 12
3
Setting up Polled Transmit 
Polled Transmit is when you set up your 
machine to wait with a document so another 
fax machine can call and retrieve it. Everyone 
who is involved in Polling needs to set up their 
machines for Polling.
Note
■When someone polls your machine to 
receive a fax, they pay for the call. 
■If you poll someone’s fax machine to 
receive a fax, you pay for the call.
1If it is not illuminated in green, press  (Fax ).
2Load your document.
3Press  Menu/Set , 2, 2,...

4 - 1
4
Basic receiving operations
Choosing the Receive Mode 
There are four different Receive Modes for your machine. You can choose the mode that best 
suits your needs.
Setup Receive
LCDHow it worksWhen to use it
Fax Only
(automatic receive) The machine automatically 
answers every call as a fax.
For dedicated fax lines.
Fax/Tel
(fax and telephone) The machine controls the 
line and automatically 
answers every call. If the call 
is a fax it will receive the fax. 
If the call is not a fax it will...

Setup Receive4 - 2
4
To select or change your Receive 
Mode
1Press Menu/Set , 0, 1.
2Press ▲ or ▼ to select Fax Only, 
Fax/Tel, External TAD or Manual.
Press  Menu/Set .
3Press Stop/Exit .
Setting the Ring Delay 
The Ring Delay sets the number of times the 
machine rings before it answers in 
Fax Only 
or 
Fax/Tel mode. If you have extension 
phones on the same line as the machine or 
subscribe to the telephone company’s 
Distinctive Ring service, keep the Ring Delay 
setting of 4. 
(See  Operation from...

Chapter 4
4 - 3
Setting the F/T Ring Time 
(Fax/Tel mode only)
If you set the Receive Mode to Fax/Tel, 
you’ll need to decide how long the machine 
will signal you with its special 
pseudo/double-ring when you have a voice 
call. (If it’s a fax call, the machine receives the 
fax.)
This pseudo/double-ring happens after the 
initial ringing from the phone company. Only 
the machine rings and no other phones on the 
same line will ring with the special 
pseudo/double-ring. However, you can still 
answer...

Setup Receive4 - 4
4
Printing a reduced incoming 
fax (Auto Reduction)
If you choose On, the machine automatically 
reduces an incoming fax to fit on one page of 
Letter, Legal or A4 size paper. The machine 
calculates the reduction ratio by using the 
page size of the document and your Paper 
Size setting ( Menu/Set, 1, 3).
1If it is not illuminated in green, press 
 (Fax ).
2Press  Menu/Set , 2, 1, 5.
3Use ▲ or ▼ to select On (or Off).
Press  Menu/Set .
4Press Stop/Exit .
Note
■Turn on this setting if...