Brother Mfc 7220 User Manual

							
Chapter 3
3 - 7
Broadcasting
Broadcasting is when the same fax message 
is automatically sent to more than one fax 
number. You can include Groups, 
One-Touch, Speed-Dial numbers and up to 
50 manually dialed numbers in the same 
broadcast. 
Press  Menu/Set  between each of the 
numbers. Use  Search/Speed Dial  to help 
you choose the numbers easily. (To set up 
Group dial numbers, see  Setting up Groups 
for Broadcasting  on page 5-3.)
After the broadcast is finished, a Broadcast 
Report will be printed to let you know the 
results.
1If it is not illuminated in green, press 
 (Fax ).
2Load your document.
3Enter a number using One-Touch, 
Speed-Dial, a Group number, Search or 
manual dialing using the dial pad.
Press  Menu/Set .
4After you have entered all the fax 
numbers, press  Start.
Note
■If you did not use up any of the numbers 
for Groups, access codes or credit card 
numbers, you can ‘broadcast’ faxes to as 
many as 260 (MFC-7220 and 
MFC-7225N) or 270 (FAX-2820 and 
FAX-2920) different numbers.
■The available memory will vary depending 
on the types of jobs in the memory and the 
number of locations used for 
broadcasting. If you broadcast to the 
maximum numbers available, you will not 
be able to use Dual Access and Delayed 
fax.
■Enter the long dialing sequence numbers 
as you would normally, but remember that 
each One-Touch and Speed-Dial number 
counts as one number, so the number of 
locations you can store becomes limited. 
(See  Access codes and credit card 
numbers  on page 5-4.)
■If the memory is full, press  Stop/Exit to 
stop the job or if more than one page has 
been scanned, press  Start to send the 
portion that is in the memory.
 
						

							
Setup Send3 - 8
3
Checking job status
Check which jobs are still waiting in the 
memory to be sent. (If there are no jobs, the 
LCD shows 
No Jobs Waiting.)
1Press Menu/Set , 2, 6.
2If you have more than one job waiting, 
press 
▲ or ▼ to scroll through the list.
3Press  Stop/Exit .
Canceling a fax in progress
If you want to cancel a fax, while the machine 
is scanning, dialing or sending it, press 
Stop/Exit.
Canceling a scheduled job
You can cancel a fax job that is stored and 
waiting in the memory.
1Press Menu/Set , 2 , 6.
Any jobs that are waiting will appear on 
the LCD.
2If you have more than one job waiting, 
press 
▲ or ▼ to select the job you want 
to cancel.
Press  Menu/Set .
— OR —
If you only have one job waiting, go to 
Step 3.
3Press  1 to cancel.
To cancel another job go to Step 2.
— OR —
Press  2 to exit without canceling.
4Press  Stop/Exit .
6.Remaining Jobs
6.Remaining Jobs
 
						

							
Chapter 3
3 - 9
Advanced sending 
operations
Composing the electronic 
Cover Page
The Cover Page is sent to the receiving 
party’s machine. Your Cover Page includes 
the name stored in the One-Touch or 
Speed-Dial memory. If you are dialing 
manually, the name is left blank.
The Cover Page shows your Station ID and 
the number of pages you’re sending. (See 
Setting the Station ID  on page 2-2.) If you 
have Cover Page set to 
On for all faxes 
( Menu/Set , 2, 2, 7), the number of pages is 
not shown on the cover page. 
You can select a comment to include on your 
Cover Page.
1.Comment Off
2.Please Call
3.Urgent
4.Confidential
Instead of using one of the preset comments, 
you can enter two personal messages of your 
own, up to 27 characters long. Use the chart 
on B-11 for help entering characters. (See 
Composing your own comments  on page 
3-9.)
5.(User Defined)
6.(User Defined)
Most of the Setup Send settings are 
temporary to allow you to make changes for 
each fax you send. However, when you set 
up your Cover Page and Cover Page 
Comments, you are changing the default 
settings so they will be available while faxing.
Composing your own comments
You can set up two comments of your own.
1If it is not illuminated in green, press 
 (Fax ).
2Press  Menu, 2, 2, 8 .
3Press ▲ or ▼ to choose 5 or 6 for your 
own comment.
Press  Menu/Set .
4Use the dial pad to enter your 
customized comment. 
Press Menu/Set .
(See  Entering Text  on page B-11.)
Cover page for the next fax only
If you have not yet set your Station ID this 
feature will not work. Make sure you have 
programmed the Station ID before 
continuing. (See  Setting the Station ID  on 
page 2-2.) If you only want to send a Cover 
Page with a particular fax, your machine will 
ask you to enter the number of pages you are 
sending so it can be printed on the Cover 
Page.
1If it is not illuminated in green, press 
 (Fax ).
2Load your document.
3Press  Menu, 2, 2, 7 .
4Press ▲ or ▼ to select Next Fax:On 
(or 
Next Fax:Off). 
Press  Menu/Set .
8.Coverpage Msg
7.Coverpg Setup
 
						

							
Setup Send3 - 10
3
5Press ▲ or ▼ to select one of the 
standard or your own comments.
Press  Menu/Set .
6Enter two digits to show the number of 
pages you are sending.
Press Menu/Set .
(For example, press  0, 2  for 2 pages or 
enter  0 0  to leave the number of pages 
blank. If you make a mistake, press   
to back up and re-enter the number of 
pages.)
Send a cover page for all faxes
If you have not yet set your Station ID this 
feature will not work. Make sure you have 
programmed the Station ID before 
continuing. (See  Setting the Station ID  on 
page 2-2.)
You can set the machine to send a cover 
page whenever you send a fax. The number 
of pages in your fax is not included when you 
use this setting.
1If it is not illuminated in green, press 
 (Fax ).
2Press  Menu/Set , 2, 2, 7.
3Press ▲ or ▼ to select to select On (or 
Off).
Press  Menu/Set .
4If you selected On, press ▲ or ▼ to 
select one of the standard or your own 
comments.
Press  Menu/Set .
Using a printed cover page
If you prefer to use a printed cover page that 
you can write on, you can print the sample 
page and attach it to your fax.
1If it is not illuminated in green, press 
 (Fax ).
2Press  Menu/Set , 2 , 2, 7.
3Press ▲ or ▼ to select Print Sample.
Press  Menu/Set .
4Press Start. Your machine prints a copy 
of your cover page.
Overseas Mode
If you are having difficulty sending a fax 
overseas due to possible interference on the 
phone line, we recommend that you turn on 
the Overseas Mode. After you send a fax 
using this feature, the feature will turn itself 
off.
1If it is not illuminated in green, press 
 (Fax ).
2Load your document.
3Press  Menu/Set , 2 , 2, 9.
4Press ▲ or ▼ to select On (or Off).
Press  Menu/Set .
▲
7.Coverpg Setup
7.Coverpg Setup
9.Overseas Mode
 
						

							
Chapter 3
3 - 11
Delayed Fax 
During the day you can store up to 50 faxes 
in the memory to be sent within 24 hours. 
These faxes will be sent at the time of day you 
enter in Step 4.
1If it is not illuminated in green, press   (Fax ).
2Load your document.
3Press  Menu/Set , 2,  2, 3.
4Press  Menu/Set  to accept the displayed 
time.
— OR —
Enter the time you want the fax to be 
sent (in 24-hour format).
(For example, enter 19:45 for 7:45 PM.)
Press  Menu/Set .
5Press 1 to leave the paper document 
waiting in the ADF.
— OR —
Press  2 to scan the document into the 
memory.
Note
The number of pages you can scan into the 
memory depends on the amount of data that 
is printed on each page.
Delayed Batch Transmission
Before sending the delayed faxes, your 
machine will help you economize by sorting 
all the faxes in the memory by destination and 
scheduled time. All delayed faxes that are 
scheduled to be sent at the same time to the 
same fax number will be sent as one fax to 
save transmission time.
1If it is not illuminated in green, press 
 (Fax ).
2Press  Menu/Set , 2,  2, 4.
3Press ▲ or ▼ to select On (or Off).
Press  Menu/Set .
4Press Stop/Exit .
3.Delayed Fax
1.Doc 2.Memory
4.Batch TX
 
						

							
Setup Send3 - 12
3
Setting up Polled Transmit 
Polled Transmit is when you set up your 
machine to wait with a document so another 
fax machine can call and retrieve it. Everyone 
who is involved in Polling needs to set up their 
machines for Polling.
Note
■When someone polls your machine to 
receive a fax, they pay for the call. 
■If you poll someone’s fax machine to 
receive a fax, you pay for the call.
1If it is not illuminated in green, press  (Fax ).
2Load your document.
3Press  Menu/Set , 2, 2, 6.
4Press ▲ or ▼ to select On (or Off).
Press  Menu/Set .
5Press 1 to leave the paper document 
waiting in the ADF.
— OR —
Press  2 to scan the document into the 
memory.
Note
■If you press  1 in Step  5, the document 
remains in the ADF until your machine is 
polled. If you must use your machine 
before the polled transmission occurs, you 
must first cancel this job.
■If you press  2 in Step  5, the document will 
be stored and can be retrieved from any 
other fax machine until you delete the fax 
in memory by using the Canceling a Job 
menu setting. (See  Canceling a 
scheduled job  on page 3-8.)
6.Polled TX
1.Doc 2.Memory
 
						

							
4 - 1
4
Basic receiving operations
Choosing the Receive Mode 
There are four different Receive Modes for your machine. You can choose the mode that best 
suits your needs.
Setup Receive
LCDHow it worksWhen to use it
Fax Only
(automatic receive) The machine automatically 
answers every call as a fax.
For dedicated fax lines.
Fax/Tel
(fax and telephone) The machine controls the 
line and automatically 
answers every call. If the call 
is a fax it will receive the fax. 
If the call is not a fax it will 
ring (pseudo/double ring) for 
you to pick up the call. Use this mode if you expect to receive lots of fax messages 
and few telephone calls. You cannot have an answering 
machine on the same line, even if it is on a separate wall 
jack on the same line. You cannot use the telephone 
company’s Voice Mail in this mode.
External TAD
(with an external telephone 
answering device only) The external telephone 
answering machine device 
(TAD) automatically answers 
every call. 
Voice messages are stored 
on the external TAD. If it is a 
fax call, the machine 
receives the Fax. Use this mode if you have connected an answering 
machine to your machine.
The External TAD setting works only with an external 
answering machine. Ring Delay does not work in this 
setting.
Manual
(manual receive)
(with Distinctive Ring)  You control the phone line 
and must answer every call 
yourself unless you are using 
the Distinctive Ring feature. Use this mode if you do not receive many fax messages, 
use Distinctive Ring, or if you are using a computer on the 
same line.
If you answer and hear fax tones, wait until the machine 
takes over the call, then hang up. (See 
Easy Receive on 
page 4-3.)
 
						

							
Setup Receive4 - 2
4
To select or change your Receive 
Mode
1Press Menu/Set , 0, 1.
2Press ▲ or ▼ to select Fax Only, 
Fax/Tel, External TAD or Manual.
Press  Menu/Set .
3Press Stop/Exit .
Setting the Ring Delay 
The Ring Delay sets the number of times the 
machine rings before it answers in 
Fax Only 
or 
Fax/Tel mode. If you have extension 
phones on the same line as the machine or 
subscribe to the telephone company’s 
Distinctive Ring service, keep the Ring Delay 
setting of 4. 
(See  Operation from extension telephones  on 
page A-4 and  Easy Receive on page 4-3.)
1If it is not illuminated in green, press 
 (Fax ).
2Press  Menu/Set , 2 , 1, 1.
3Press ▲ or ▼ to select how many times 
the line rings before the machine 
answers (00 - 04).
Press  Menu/Set .
(If you select 00, the line won’t ring at 
all.)
4Press  Stop/Exit .
1.Receive Mode
Current Receive Mode
Fax : Fax Only
F/T : Fax/Tel
TAD : External TAD
Mnl : Manual
1.Ring Delay
 
						

							
Chapter 4
4 - 3
Setting the F/T Ring Time 
(Fax/Tel mode only)
If you set the Receive Mode to Fax/Tel, 
you’ll need to decide how long the machine 
will signal you with its special 
pseudo/double-ring when you have a voice 
call. (If it’s a fax call, the machine receives the 
fax.)
This pseudo/double-ring happens after the 
initial ringing from the phone company. Only 
the machine rings and no other phones on the 
same line will ring with the special 
pseudo/double-ring. However, you can still 
answer the call on any telephone on the same 
line as the machine. (See  For Fax/Tel mode 
only  on page A-4.)
1If it is not illuminated in green, press 
 (Fax ).
2Press  Menu/Set , 2,  1, 2.
3Press ▲ or ▼ to select how long the 
machine will ring to alert you that you 
have a voice call (20, 30, 40 or 70 
seconds).
Press  Menu/Set .
4Press Stop/Exit .
Note
Even if the caller hangs up during the 
pseudo/double-ringing, the machine will 
continue to ring for the set time.
Easy Receive
When you use this feature you don’t have to 
press Start or the Fax Receive Code    5 1  
when you answer a fax call and hear calling 
beeps. Just hold the handset and wait a few 
seconds. Selecting 
On allows the machine to 
receive fax calls automatically, even if you lift 
the machine’s handset or the handset of an 
extension or external phone. When you see 
Receiving on the LCD or when you hear 
“chirps” through the handset of an extension 
phone connected to another wall jack, just 
replace the handset and your machine will do 
the rest. 
Semi lets the machine receive the 
fax only if you’ve answered it at the machine. 
Note
■If you’ve set the feature to On, but your 
machine does not automatically connect a 
fax call when you lift an external or 
extension phone handset, press the Fax 
Receive code    5 1 . At the machine, lift 
the handset and then press  Start.
■If you send faxes from a computer on the 
same phone line and the machine 
intercepts them, set Easy Receive to 
Off.
■Selecting Off means you’ll have to 
activate the machine yourself by pressing 
Start  on the machine.
— OR —
by pressing    5 1  if you are not at your 
machine. (See  Operation from extension 
telephones  on page A-4.)
1If it is not illuminated in green, press 
 (Fax ).
2Press  Menu/Set , 2,  1, 3.
3Press ▲ or ▼ to select On, Semi or Off.
Press  Menu/Set .
4Press Stop/Exit .
2.F/T Ring Time
3.Easy Receive
 
						

							
Setup Receive4 - 4
4
Printing a reduced incoming 
fax (Auto Reduction)
If you choose On, the machine automatically 
reduces an incoming fax to fit on one page of 
Letter, Legal or A4 size paper. The machine 
calculates the reduction ratio by using the 
page size of the document and your Paper 
Size setting ( Menu/Set, 1, 3).
1If it is not illuminated in green, press 
 (Fax ).
2Press  Menu/Set , 2, 1, 5.
3Use ▲ or ▼ to select On (or Off).
Press  Menu/Set .
4Press Stop/Exit .
Note
■Turn on this setting if you receive faxes 
that are split onto two pages. However, if 
the document is too long the machine may 
still print on two pages.
■If left and right margins are cut off, turn on 
this setting.
■When this feature is set to On, the Letter, 
Legal or A4 faxes people send to you may 
appear slightly shrunk even though your 
machine prints them on Letter, Legal or A4 
paper. This is because the machine has to 
print the Station ID of the sending machine 
at the top of the page.
Receiving a fax at the end of a 
conversation
At the end of a conversation you can ask the 
other party to fax you information before you 
both hang up.
1Ask the other party to place the 
document in their machine and to press 
Start or Send key. 
2When you hear the other machine’s 
CNG tones (beeps), press  Start.
3Replace the handset.
5.Auto Reduction