Brother Mfc 7220 User Manual

							
Chapter 1
1 - 3
How to access the 
complete User’s Guide 
(MFC-7220 and 
MFC-7225N only)
This User’s Guide does not contain all the 
information about the machine such as how 
to use the advanced features of the Fax, 
Printer, Scanner, PC Fax and Network. When 
you are ready to learn detailed information 
about these operations, read the complete 
User’s Guide located in the ‘Documentation’ 
section of the CD-ROM.
Note
Network is not available for MFC-7220.
To view Documentation 
(For Windows®) 
From the  Start menu, select  Brother, MFL 
Pro Suite MFC-XXXX  (where XXXX is your 
model name) from the Programs Group and 
then select  User’s Guide .
— OR —
1Turn on your PC. Insert the Brother 
CD-ROM labeled Windows® into your 
CD-ROM drive.
2If the model name screen appears, click 
your model name.
3If the language screen appears, click 
your language.
The CD-ROM main menu will appear.
Note
If this window does not appear, use 
Windows® Explorer to run the setup.exe 
program from the root directory of the Brother 
CD-ROM.
4Click  Documentation .
5Click the documentation you want to 
read.
Quick Setup Guide:  
Setup and Software Installation 
Instructions
 User’s Guide (2 or 3 manuals): 
User’s Guide for stand-alone 
operations, Software User’s Guide 
and Network* User’s Guide
*MFC-7225N only
 PaperPort
® User’s Guide:  
Document Management Software
How to find Scanning instructions
There are several ways you can scan 
documents. You can find the instructions as 
follows:
Software Users Guide:
■How to scan using Windows® in Chapter 2
(For Windows
® 98/98SE/Me/2000 
Professional/XP/Windows NT® 
Workstation Version 4.0)
■Using ControlCenter2.0 in Chapter 3
(For Windows
® 98/98SE/Me/2000 
Professional/XP/Windows NT® 
Workstation Version 4.0)
■Network Scanning in Chapter 6
(Optional NC-2200w external wireless 
print/scan server required)
PaperPort
® Users Guide
■Instructions for scanning directly from 
ScanSoft® PaperPort®
 
						

							
Introduction1 - 4
1
To view Documentation (For Macintosh®)
1Turn on your Macintosh®. Insert the 
Brother CD-ROM labeled Macintosh® 
into your CD-ROM drive. The following 
window will appear.
2Double-click the  Documentation icon.
3The select Language screen appears, 
double-click your language.
4Click the documentation you want to 
read.
Quick Setup Guide:  
Setup and Software Installation 
Instructions
 Users Guide (2 or 3 manuals):
User’s Guide for stand-alone 
operations, Software User’s Guide 
and Network* User’s Guide
*MFC-7225N only
How to find Scanning instructions
There are several ways you can scan 
documents. You can find the instructions as 
follows:
Software Users Guide:
■Scanning from a Macintosh® on page 
7-13. (For Mac OS® 9.1 - 9.2/Mac OS® X 
10.2.4 or greater)
■Using ControlCenter2.0 (For Mac OS® X 
10.2.4 or greater)  on page 7-24
■Network Scanning on page 7-19 (For Mac 
OS® X 10.2.4 or greater)
(Optional NC-2200w external wireless 
print/scan server required)
Presto!
® PageManager® Users Guide
■Instructions for scanning directly from 
Presto!® PageManager®
(Mac OS® X)
 
						

							
Chapter 1
1 - 5
Control panel overview
FAX-2820 and FAX-2920 have the same keys.
MFC-7220 and MFC-7225N have the same keys.
01/01 00:00  Fax
01/01 00:00  Fax
 
						

							
Introduction1 - 6
1
1 One-Touch Keys
These 10 keys give you instant access to 
10 (MFC-7220 and MFC-7225N) or 
20 (FAX-2820 and FAX-2920) previously 
stored dial numbers.
2  Fax and telephone keys:
Redial/Pause
Redials the last number you called. It also 
inserts a pause in quick dial numbers.
Hook/Hold  
Lets you dial telephone and fax numbers 
without lifting the handset. 
— OR —
Lets you place telephone calls on hold.
Resolution
Sets the resolution when you send a fax.
  3 Navigation keys:
Menu/Set
The same key is used for Menu and Set 
operations.
Lets you access the Menu to program and 
store your settings in the machine.
Volume keys
 
When using the handset, listening to the 
speaker in Fax mode or on standby, you can 
press these keys to adjust the volume.
▼ Search/Speed Dial
Lets you look up numbers that are stored in 
the dialing memory. It also lets you dial 
stored numbers by pressing  # and a 
three-digit number.
Press to scroll forward or backward to a 
menu selection.
▲ or ▼
Press to scroll through the menus and 
options.
  4  Dial Pad
Use these keys to dial telephone or fax 
numbers and as a keyboard for entering 
information into the machine.
The  # key lets you temporarily switch the 
dialing mode during a telephone call from 
Pulse to Tone (For Canada only).
▲▲
▲▲
5  Start
Lets you start sending faxes or making 
copies.
6 Stop/Exit
Stops an operation or exits from the menu.
7 Reports
Print the Transmission Verification Report, 
Help List, Quick-Dial List, Fax Journal, User 
Settings and Network Configuration*. 
(*MFC-7225N only).
8  Mode keys:
 Fax
Lets you access Fax mode.
 Scan  
(MFC-7220 and MFC-7225N only)
Lets you access Scan mode.
 Copy
Lets you access Copy mode.
9  Liquid Crystal Display (LCD)
Displays messages on the screen to help you 
set up and use your machine. 
@  Copy key (Temporary settings):
 
Options
You can quickly and easily select temporary 
settings for copying.
A  Shift  (FAX-2820 and FAX-2920 only)
To access One-Touch numbers 11 to 20, 
hold down  Shift as you press the One-Touch 
key.
B   Printer key:
(MFC-7220 and MFC-7225N only)  
Job Cancel
You can cancel a print job and clear the 
printer memory.
 
						

							
Chapter 1
1 - 7
Load document
You can send a fax, make copies, and scan 
from the ADF (automatic document feeder).
Note
The Scan feature is not available for 
FAX-2820 and FAX-2920.
Using the automatic 
document feeder (ADF)
FAX-2820 and MFC-7220:
The ADF can hold up to 20 pages, feeding 
each one individually through the machine. 
Use standard 20 lb (80 g/m
2) paper and 
always fan the pages before putting them in 
the ADF.
FAX-2920 and MFC-7225N:
The ADF can hold up to 30 pages, if you 
stagger the pages and meet the following 
conditions:
Temperature: 68° F - 86° F (20° - 30°C) 
Humidity: 50% - 70%
Paper: Xerox 4200 or Xerox 4024  (20 lb/Letter)
■Make sure documents written with ink are 
completely dry.
■Documents to be faxed must be from 5.8 
to 8.5 in. (147.3 to 215.9 mm) wide and 
3.9 to 14 in. (100 to 356 mm) long.
1Pull out the ADF document support.
2Fan the pages well. Make sure you put 
the documents face down, top edge 
first  in the ADF until you feel them touch 
the feed roller. 
3Adjust the paper guides to fit the width of 
your documents.
CAUTION
■DO NOT  use paper that is curled, 
wrinkled, folded, ripped, stapled, 
paper-clipped, pasted or taped.
■DO NOT  use cardboard, newspaper or 
fabric. 
CAUTION
DO NOT  pull on the document while it is 
feeding.
 
						

							
Introduction1 - 8
1
About paper
Recommended paper
To get the best print quality, we suggest using 
the following paper. 
■Use paper that is made for plain-paper 
copying.
■Use paper that is 20 to 24 lb (75 to 
90 g/m2).
■Use neutral paper. Do not use acidic or 
alkaline paper.
■Use long-grain paper.
■Use paper with a moisture content of 
approximately 5%.
Choosing acceptable paper
We recommend that you test paper 
(especially special sizes and types of paper) 
on the machine before purchasing large 
quantities.
For optimum printing, use a recommended 
type of paper, especially for plain paper and 
transparencies. For more information on 
paper specifications, call your nearest 
authorized sales representative or the place 
where you purchased your machine.
■Use labels or transparencies that are 
designed for use in laser printers.
■If you are using special paper and the 
machine has problems feeding it from the 
paper tray, try again using the manual 
feed slot.
■You can use recycled paper in this 
machine.
Paper Type Item
Plain paper Xerox 4200DP 20 lb Hammermill Laser Paper 
24 lb
(Xerox Premier 80 g/m
2)
(Xerox Business 80 g/m2)
(M-real DATACOPY 
80 g/m
2)
(IGEPA X-Press 80 g/m2)
Recycled paper (Xerox Recycled Supreme)
Transparency 3M CG 3300
Labels Avery laser label #5160 (Avery laser label L7163)
 
						

							
Chapter 1
1 - 9
Paper capacity of the paper trays
CAUTION
Do not  use the following types of paper or envelopes; they may cause a paper jam and 
damage your machine.
■Do not use :
 Inkjet paper;
 Coated paper, such as vinyl coated paper;
 Pre-printed or highly textured paper, or paper with an embossed letterhead;
 Label sheets that have had any labels removed;
 Paper that has been previously printed on;
 Paper that cannot be arranged uniformly when stacked;
 Paper that is made with a short grain;
 Damaged, curled, wrinkled, or irregularly shaped paper.
■Do not use :
 Envelopes that are of a baggy construction; 
 Envelopes that are embossed (have raised writing on them);
 Envelopes that have clasps on them;
 Envelopes that are not sharply creased;
 Envelopes that are pre-printed on the inside.
Paper size Paper types No. of sheets
Paper tray  A4, Letter, Legal, Executive,  A5, A6, B5 and B6 Plain paper, Recycled paper  up to 250
Transparency up to 10
Manual feed slot Width: 2.75 - 8.5 in. (69.9 -  215.9 mm)
Length: 4.56 - 16 in. (116 - 
406.4 mm) Plain paper, Recycled paper, 
Bond paper, Envelope, 
Labels and Transparency
1
0.08 in. 
(4 mm) or 
longer 0.08 in. 
(4 mm) or 
longer
 
						

							
Introduction1 - 10
1
How to load paper
To load paper or other media in the 
paper tray
1Pull the paper tray completely out of the 
machine.
2While pressing the paper guide release 
lever, slide the adjusters to fit the paper 
size.
Check that the guides are firmly in the 
slots.
Note
For Legal size paper, press in the inside 
latches and pull out the back of the paper 
tray.
3Fan the stack of paper well to avoid 
paper jams and mis-feeds.
4Put paper in the paper tray.
5Put the paper tray firmly back in the 
machine and unfold the output paper 
tray support flap before you use the 
machine.
Maximum Paper Mark
Output Paper Tray 
Support Flap
 
						

							
Chapter 1
1 - 11
Note
When you put paper in the paper tray, please 
remember the following:
■Check that the paper is flat in the tray and 
below the maximum paper mark, and that 
the paper guides are touching the sides of 
the paper stack.
■The side to be printed on must be face 
down.
To load paper or other media in the 
manual feed slot
You can load envelopes and special print 
media one at a time into this slot. Use the 
manual feed slot to print or copy on labels, 
envelopes or thicker paper. 
1Slide the paper guides to fit the paper 
size.
2Using both hands put the one sheet of 
paper in the manual feed slot until you 
feel the front edge of the paper touch the 
paper feed roller. Let go of the paper 
when you feel the machine feed the 
paper in a short distance.
Note
When you put paper in the manual feed slot, 
please remember the following:
■The side to be printed on must be face up.
■Put the leading edge (top of the paper) in 
first and push it gently into the slot.
■Make sure that the paper is straight and in 
the proper position on the manual feed 
slot. If it is not, the paper may not be fed 
properly, resulting in a skewed printout or 
a paper jam.
■Do not put more than one sheet or 
envelope in the manual feed slot at a time 
or you may cause the machine to jam.
 
						

							
Introduction1 - 12
1
About fax machines
Custom features
Do you have Voice Mail on the phone 
line?
If you have Voice Mail on the phone line 
where you will install your new machine, 
there is a strong possibility that Voice Mail 
and the machine may conflict with each other 
while receiving incoming calls .
Why should there be problems?
Since both the machine and Voice Mail will 
pick up the call, after the number of rings you 
have set, each of them has the ability to keep 
the other from receiving calls.
For example, if Voice Mail is set to answer 
after two rings and your machine is set to 
answer after four, Voice Mail will stop your 
machine from receiving faxes.
If you set Voice Mail and the Brother machine 
to answer after the same number of rings, 
there is no way of knowing which one will 
answer first. It is important to remember that 
neither Voice Mail nor the machine can pass 
the call back to the other after the call has 
been answered.
How can you avoid possible 
problems?
A very good way to avoid problems like the 
one mentioned, is to get a second phone 
number on your present phone line .
Many people with Voice Mail choose an 
alternative service, which is called 
“Distinctive Ring”, and they are very satisfied 
with it. 
(See  Distinctive Ring  on page A-1.)
Another way to avoid possible problems is to 
replace Voice Mail with an answering 
machine. Your Brother machine is designed 
to work with an answering machine or TAD 
(telephone answering device). 
(See  Connecting an external telephone 
answering device (TAD)  on page A-5.)